Agenda for the 5.14.08 meeting of the Eagle County School Board

EAGLE COUNTY, Colorado — Check the web extras on the right for a downloadable version of the 5.14.08 meeting agenda for the Eagle County Board of Education.











BOARD OF EDUCATION

AGENDA

May 14, 2008





BOARD MEMBERS

Mr. Scott Green, President

Mrs. Connie Kincaid-Strahan, Vice-President

Mr. Brian Nolan, Secretary/Treasurer

Mr. Andy Arnold

Mr. Jason Benderly

Mrs. Carrie Benway

Mrs. Jeanne McQueeney



John D. Pacheco, Interim Superintendent

Page 1 of 2 051408BDAGN











P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024





John Pacheco

Interim Superintendent



N O T I C E OF M E E T I N G



Eagle County School District RE 50J

BOARD OF EDUCATION

At District Office, 757 E. Third Street, Eagle



Wednesday, May 14, 2008



Regular Session Begins @ 6:00 P.M.

Estimated Time: 3.25 hours



A. General Functions

Call to Order.



05-14-1 Work Session. (3:00 – 5:00 P.M.)

1. Presentation of 3rd Grade CSAP Results.



05-14-2 Executive Session. (5:00 – 6:00 P.M.)

• Personnel.



05-14-3 Regular Open Session. (6:00 P.M.)



B. Public Participation of Board Meeting. (5-minute limit, please)

Questions and comments are welcomed at this time. Each person shall normally have five minutes to address the Board

on consent or non-agenda items, but the time can be adjusted at the discretion of the Board or the Board President.

Persons may speak on any agenda item for 3 minutes at the time of the specific agenda item. The Board is not obligated

to respond to items even though the information has been presented by a participant and the Board may also ask for this

item to be placed on a future agenda.



05-14-4 Approval of Consent Agenda Items.* (2 min)

Action. Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the

Board of Education to focus on other items contained in a lengthy agenda. An item may be

“removed” from the Consent Agenda and considered separately by any member of the Board of

Education.

05-14-5* Approval of Agenda.

05-14-6* Approval of Minutes.

05-14-9* Approval of Monitoring Report for Governance Policy EL-10, Communication

and Counsel to the Board.

05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location.

05-14-15* Personnel List.

05-14-16* Approval of Negotiated Agreement.



05-14-5* Approval of Agenda. (Consent)

Action.



05-14-6* Approval of Minutes. (Consent)

Action. Minutes from April 23, 2008 and May 5, 2008 BOE Meetings.



C. Report of Superintendent. (20 min)





D. Board Reports. (15 min)





Page 2 of 2 051408BDAGN



E. Public Interest Items for Discussion.

05-14-7 Approval of BMHS Substance Abuse Policies. (30 min)

Action. (Mike Gass presenting.)

(Attachment 05-14-7)



05-14-8 Early Childhood: Progress and Possibilities. (30 min)

Info. (Heather Eberts presenting.)

(Attachment 05-14-8)



G. Board Policies and Administrative Regulations.

05-14-9* Approval of Monitoring Report for Governance Policy EL-10, (Consent)

Action Communication and Counsel to the Board.

(John Pacheco presenting.)

(Attachment 04-12-19*)



05-14-10 Approval of Monitoring Report for Governance Policy EL-13, (15 min)

Action. Standards Based Education and EL-15, Instructional Materials

Selection and Adoption.

(Mike Gass & Heather Eberts presenting.)

(Attachment 04-12-10)



05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location. (Consent)

Action (John Pacheco presenting.)

(Attachment 04-12-11*)



F. Business and Operations.

05-14-12 Presentation of Preliminary Budget – Public Hearing. (30 min)

Info. (Phil Onofrio presenting.)

(Attachment 05-14-12)



05-14-13 Approval of Additional Projects from 3B Bond Funds. (30 min)

Action. (Phil Onofrio presenting.)

(Attachment 05-14-13)



05-14-14 Approval of Revision to EVHS Summer Construction Calendar (15 min)

Action. (Mike Gass presenting.)

(Attachment 05-14-14)



H. Employee Relations.

05-14-15* Personnel List. (Consent)

Action. (Jason Glass presenting.)

(Attachment 05-14-15*)



05-14-16* Approval of Negotiated Agreement. (Consent)

Action. (John Pacheco presenting.)

(Attachment 05-14-16*)



I. General Administration.

05-14-17 New/Old Business.



J. Discussion Items.

05-14-18 Feedback and Evaluation of Meeting. (5 min)

Info. A. Evaluate Decisions of this BOE Meeting in Terms of Governance Policies.



05-14-19 Input for Next Meeting. (5 min)

Info.



05-14-20 Adjournment.



UPCOMING BOE MEETINGS:

The Work Session of the next regularly scheduled BOE meeting is

Wednesday, May 28, 2008, 3:00 P.M. at District Office in Eagle

Attachment 05-14-1.1





BOARD OF EDUCATION AGENDA ITEM







BOARD MEETING OF:` May 14, 2008.



SUBJECT: Presentation of 3rd Grade CSAP Results.



GOVERNANCE POLICY: E-1.



ACTION/INFO: Info.



TIME NEEDED: 30 minutes.



PERTINENT FACTS:



1. The third grade reading CSAP results arrived April 25, 2008.



2. These were released to the BOE on May 1. The press had access to the scores through a press release by Brooke

Skjonsby.



3. This data will be used to assess instructional practices, programs, curriculum, and staff development for the

2008-09 school year. It will also provide diagnostic information for individual third grade students in regard to

reading abilities.



4. Attached is an overview of school, district, and state results.



5. This presentation will provide a detailed review of the data and an opportunity for questions and discussion.











































RECOMMENDATION/

MOTION:



ORIGINATOR: Heather Eberts



APPROVED: DATE:

AGENDA REQUEST

1

3rdGrade CSAP Results

Presented: May 14, 2008

By: Heather Eberts & Mike Gass

All Students

All Students

0

10

20

30

40

50

60

70

U PP P A

%P and A

Eagle

CO

12%

11%

20%

18%

61% 64%

7% 7%

2

Disaggregation Summary

Raw Data –3rdGrade CSAP

3

English speaking students

School Population Data

4

English language learners who took the

test in English

ELL

0

20

40

60

80

100

NEP LEP FEP

%P and A

17%

55%

88%

Language Background

0

10

20

30

40

50

60

70

80

90

English Spanish

%P and A

80%

45%

5

Lectura

Lectura–Disaggregation summary

6

Gifted Students

Free and Reduced Lunch Data

Free and Reduced

38

4042

44

46

48

50

52

Free Reduced

%P and A

43%

50%

7

Analysis

The district improved over last year’s scores

–68% P&A this year; 63% last year.

AES showed 34% growth over last year.

GAP still exists with F/R lunch students and

ELL students as compared to English

speaking students.

Overall, 68% were P or A, while 81% of

English-speaking students were P or A.

Minutes April 23, 2008, Meeting

Page 1 of 6











P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024









Eagle County School District RE 50J

BOARD OF EDUCATION

AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE

Wednesday, April 23, 2008, 5:00 P.M.



MINUTES



Board Members Present Administration Present

Andy Arnold Heather Eberts

Jason Benderly Mike Gass

Carrie Benway Phil Onofrio

Scott Green John Pacheco

Connie Kincaid-Strahan

Jeanne McQueeney

Brian Nolan



Board Members Absent Administration Absent



A quorum was present, and due notice had been published. (All Attachments listed are available for

review at the District Office.)



A. General Functions

The meeting was called to order at 5:00 p.m.



04-23-1 Executive Session.

At 5:01 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(f) for

the purpose discussing teacher negotiations. John Pacheco, Mike Gass, Phil Onofrio and Jason Glass were

invited to attend. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call

vote to adjourn into Executive Session. (7-0) (Motion carried.)



04-23-2 Regular Open Session.

The meeting was reconvened at 6:13 P.M.



The Board participated in the Pledge of Allegiance.



B. Public Participation at Board Meeting.

There was no public input at this time.



04-23-3 Approval of Consent Agenda Items.*

04-23-4* Approval of Agenda.

04-23-5* Approval of Minutes.

04-23-12* Personnel List.



Scott Green moved to approve the consent agenda. Connie Kincaid-Strahan seconded the motion. All

members present voted aye on a roll call vote. (7-0) (Motion carried.)



04-23-4*

Approval of Agenda.

This Agenda Item was approved under the Consent Agenda.



04-23-5*

Approval of Minutes.

This Agenda Item was approved under the Consent Agenda.

Minutes April 23, 2008, Meeting

Page 2 of 6





C. Report of Superintendent

John Pacheco reported that three Eagle County Charter Academy (ECCA) students recently participated in

the state science fair and did extremely well; Garret Cerny placed 1st in Behavioral and Social Sciences,

Haley Herbert placed 4th in Plant Sciences and Johanna Hayes competed at the state level. These students

presented their projects to the Board.



Mr. Pacheco encouraged the Board to attend the high school graduation ceremonies, which are as follows:

• Red Canyon High School (RCHS): Friday, May 30, 2008; 10:00am; 4 Eagle Ranch in Wolcott.

• Battle Mountain High School (BMHS): Saturday, May 31, 2008; 12:30pm; Ford Amphitheater in Vail.

• Eagle Valley High School (EVHS): Saturday, May 31, 2008; 9:00am; Hot Stuff Stadium in Gypsum.

• New American School (NAS): Saturday, June 14, 2008; 12:00pm; Gypsum Amphitheater in Gypsum.



Mr. Pacheco reported that there will be a ‘Shaping the Future of Eagle County’ group meeting on Monday,

April 28, in the Eagle County Room at the Eagle County Building. This group would like to discuss

housing, county growth, employment and various other topics. This group is bringing in a Colorado State

Demographer who has specifically studied the Eagle County community.



Mr. Pacheco distributed the Eagle County Youth Collaborative (ECYC) agreement/memorandum of

understanding they recently developed. (Attachment C) The ECYS is a partnership of Eagle County youth-

serving organizations who are members of the Eagle River Youth Coalition. The purpose of ECYC is to

decrease the academic achievement gap of students enrolled in Eagle County Schools (ECS). ECYC will

further foster positive youth development in order for Eagle County youth to become successful adults. Mr.

Pacheco informed the Board that they should expect to revisit this on May 28 for approval.



Mr. Pacheco distributed information from the Colorado Department of Education (CDE) outlining the

Comprehensive Appraisal for District Improvement (CADI) process. Mr. Pacheco reported that the CADI

team has been with ECS all week interviewing staff, board members and community members. This group

plans to give a comprehensive presentation on their discoveries.



Mr. Pacheco informed the Board that John Kuglin was recently featured in Ed-Tech Magazine. Mr. Kuglin

has been invited to give presentations at the local, regional and national levels to inform groups about ECS’

technology efforts, which gives a lot of notoriety to this District.



Mr. Pacheco reported that Kristin Ramstad, Director of Early Childhood, has been working with the county

to provide early childhood care in Gypsum, specifically below New America School. The County has

allocated some dollars and has asked the Board to do so as well. Heather Eberts and Mr. Pacheco will bring

this to the Board at the May 14 meeting to show what this process will entail and outline ECS’

responsibilities in supporting this worthwhile effort.



D. Board Reports.

Brian Nolan reported that he would like to form a real estate brain think tank. In addition to Connie

Kincaid-Strahan’s professional wisdom, other big players in the valley are needed to make intelligent and

informed decisions.



Carrie Benway reported that she was surprised to learn that we are not offering any summertime programs

for 3rd graders struggling with reading. As a Board goal of every 4th grader being proficient in reading, this

should certainly be addressed. Scott responded that this should be discussed in new/old business.



E. Public Interest Items for Discussion.

04-23-6

Performance Pay Committee Report.

John Pacheco stated that he is in full support of approve of the Performance Pay Committee Report.



Brian Nolan and Jason Benderly thanked the committee for their endless efforts in examining and

redesigning the current system.



Mr. Benderly read the following aloud for Board approval:

The underlying principles of the committee’s recommendation are as follows:

Minutes April 23, 2008, Meeting

Page 3 of 6



o First, there will be two components to annual compensation: (1) an annual bonus and (2) a

salary adjustment.

o Second, the annual bonus will be based on two components:

• A building measure.

• A District measure.

o Third, the salary adjustment will be based on two components:

• A negotiated district-wide adjustment.

• An individual evaluation adjustment.

For the academic year 2007-08, the following percentages will be applied to these components

based on ECSD finances and the recommendations of the committee:

o Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%).

o Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%).

o We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for

a potential total payout of 6%.

These percentages will be reviewed annually by the Board of Education and adjusted accordingly.



Scott Green stated that if the Board is in agreement, they should approve this report as presented.



In looking at the recommendations, Mr. Benderly stated that he would like to better understand the different

concepts and (in practice) what this could mean for a given academic year. It is his understanding that the

numbers could fluctuate, but the principles and theories will not change. Jason Glass responded that the

performance change will take place this year.



Brian Nolan moved to approve the recommendations of the Performance Pay Committee as presented with

the following conditions:

I. The underlying principles of the committee’s recommendation are as follows:

a. First, there will be two components to annual compensation: (1) an annual bonus and (2) a salary

adjustment.

b. Second, the annual bonus will be based on two components:

i. A building measure.

ii. A District measure.

c. Third, the salary adjustment will be based on two components:

i. A negotiated district-wide adjustment.

ii. An individual evaluation adjustment.

II. For the academic year 2007-08, the following percentages will be applied to these components based on

ECSD finances and the recommendations of the committee:

a. Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%).

b. Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%).

c. We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for a

potential total payout of 6%.

III. These percentages will be reviewed annually by the Board of Education and adjusted accordingly.



Carrie Benway seconded the motion. Jason Benderly, Carrie Benway, Scott Green, Connie Kincaid-Strahan,

Jeanne McQueeney and Brian Nolan voted aye, Andy Arnold voted nay on a roll call vote. (6-1) (Motion

carried.)



04-23-7

DAAC Report.

John Pacheco reported that he has had the pleasure of working with DAAC over the past several months,

which has been comprised of a committed group of staff, parents and community members. This group has

taken the time to work with various schools, and departments and programs within those schools, to develop

questions and recommendations around a variety of topics.



DAAC members Bev Rasmussen, Lori Hixon, Doreen Somers, Deb Sheehy and Jason Pyle presented

recommendations to the Board in four different areas: District-wide, Early Childhood and Elementary

School, Middle and High School and Special Departments.



Scott Green asked if one social worker would be sufficient for the entire district. Mike Gass responded that

it would be ideal to have social workers on both the east and west ends that are bilingual. Brian Nolan

inquired about having a social worker that caters to grades K-6 and a social worker that caters to grades 7-

Minutes April 23, 2008, Meeting

Page 4 of 6



12. Mr. Pacheco replied that a feeder is really important because you are working with the same families.

DAAC reported that, more importantly, you are relieving the staff of these duties. Principals weren’t acting

as educational leaders when focusing on social work.



Mr. Pacheco stated that these are recommendations of DAAC; he was chair of the meetings and answered

questions from the District perspective.



Mr. Green thanked DAAC for their service, preparation and recommendations. He assured this group that

over the course of the last several years, all of the recommendations have been looked at and carefully

considered. Mr. Green then asked the group to state their top 3, non-negotiable items. DAAC replied,

unanimously: Master Teacher FTE, Social Workers and maintaining a focus on teacher retention.



Mr. Nolan asked if this was an annual report to the Board. DAAC replied that it was. Brian asked if there

were some things on the list this year that were also on the list last year and if there was a process in place to

look at each year’s list to determine priorities, those items worth keeping on the list versus removing, etc.

Mr. Pacheco responded that because of the transition in the spring last year, some items were overlooked

and/or not determined as priorities. In looking at last year’s list, there were some items that were attended to

and some that were not and this year’s list is much shorter with more targeted items. Mr. Pacheco stated that

in talking with Principals, their #1 concern is FTE. Mr. Nolan stated that there should be a living and

working document to determine what has been granted, what has not, etc.



Andy Arnold suggested that Phil Onofrio go through the highest priority items and put some dollars to

them. Mr. Arnold also expressed an interest in an on-going progress report on how we are doing with these

items. The Board should think about the budgeting process and the strategic plan, and begin prioritizing

everything.



Mr. Onofrio stated that this year, ECS allocated an additional $75 per pupil per school and the Principals

were given the money and placed in a position to decide what is most needed at their respective schools. Mr.

Pacheco added that Toni Boush decided that Minturn Middle School (MMS), for example, really needed a

counselor. The school community should make these decisions. DAAC also stated that these

recommendations are what the Principals told them they needed.



Scott Green moved to approve the monitoring report for Governance Policy EL12, Commitment to

Accomplishment and Accountability, DAAC End-of-year report. Brian Nolan seconded the motion. All

members present voted aye on a roll call vote. (7-0) (Motion carried.)



04-23-8

BMHS Substance Abuse Task Force

Mike Gass stated that this has been a truly collaborative effort in tackling an increasingly growing problem

in Eagle County. He introduced the task force, which is comprised of ECS staff, parents and community

members; Joe Hoy (Sherriff), Ted Eicholtz (SRO), Brian Hollenbaugh (SRO), Sandy Rose (DA), Jeanne

Hennessey (BMHS Guidance Counselor), Rich Houghton (BMHS Athletic Director), Greg Slosinger, Ellen

Eaton (BMHS parent), Janet DeClarke (BMHS parent), Taylor Bearstow (BMHS student), Kimberly

Roland, Brian Hester (BMHS Principal) and Phillip Qualman (BMHS Assistant Principal) were all present

to address the Board.



Jason Benderly asked how ‘non-school related’ is defined. Brian Hester responded this is primarily when

issues arise outside of school and/or at non-school sponsored functions (ie. law enforcement arrests a

student over the weekend). Brian Hester added that parents have rallied around providing drug- and alcohol-

free homes to help students avoid getting in trouble outside of school (safehomespledge.com).



Andy Arnold asked how this will be introduced to students and was looking for verification that this is in

fact the new policy. Mr. Hester added that the all students are brought together in small groups (typically

during homeroom) to explain expectations and policy changes and this information has been effectively

distributed during parent/teacher conferences, PTA meetings and booster club meetings. Mr. Hester said that

if these recommendations are approved by the Board, BMHS staff would like to communicate this with

parents and students before summer.



Connie Kincaid-Strahan asked how they are looking to engage those students not involved in extra-

curricular activities (25% of the total BMHS population). Mr. Nolan replied that this is where the voluntary

Minutes April 23, 2008, Meeting

Page 5 of 6



drug-testing would come into play and hopes to provide incentives to and empower those not involved in

extra-curricular activities that will take this pledge by offering scholarship opportunities and

recommendations on college applications. Clearly this is a work in progress and will definitely take time to

evolve.



Jeanne expressed concern regarding lack of clarification on the policies around infractions and asked if one

policy may be different at one school versus another. Mr. Gass responded that there is more accurate and

representative data at BMHS than any other school, and that the recommendations of this group were very

much supported.



Janet DeClarke stated that parents and students can receive the proper support, knowledge and education

through current program modifications the task force is recommending. This is not a class or a course;

parents can learn strategies to work with their children in order for these to be successful interventions,

whether it entails dealing with an issue internally or referring students to counselors and/or moral support

groups in the community.



The BMHS Substance Abuse Task Force was encouraged to move forward with policy changes, pending

legal advice and financial implications.



Connie Kincaid-Strahan left the meeting at 9:00pm.



F. Business and Operations.

04-23-9

Urban Land Institute Presentation.

John Nichols, along with two gentlemen from the Urban Land Institute, addressed the Board regarding an

interest in developing a long-range plan for ECS and Eagle-Vail Metro District to work together in

identifying how both groups can leverage current and future assets, specifically the 14 1⁄2 acres adjacent to

Eagle-Vail.



Through the ULI study, ECS and Eagle-Vail Metro District can continue to work together and entertain

future discussions regarding current land share uses. The group is requesting ECS help with 1/3 of the cost

of the study, which comes in at right around $40,000. Brian Nolan asked if this can come out of the current

BMHS fund, to which Phil responded ‘yes.’ The group responded that interviews will be June 2 and 3.



04-23-10

Budget Recommendations.

Phil Onofrio presented the preliminary budget to the Board. Brian Nolan asked when the final budget was

going to be adopted, to which Mr. Onofrio responded sometime in June. (Attachment 04-23-10)



On the ‘General Fund’ page, Mr. Nolan inquired about transfers. Mr. Onofrio stated that transferring money

from one fund to another is not an actual expense. If we over-spend in one account and under-spend in

another, it nets out.



Scott Green asked if there was a list of requests that is on-going, to which Mr. Onofrio responded that yes

there is.



Andy Arnold inquired how the Board could support these expenses with the priorities outlined in the

strategic plan. Mr. Onofrio responded that the culture has improved dramatically by allowing principals to

determine their needs and priorities at the individual school level.



G. Board Policies and Administrative Regulations.

04-23-11*

Appointment of Board Members to the Partnership for Education

Scott Green stated that The Partnership for Education is currently comprised of 2 county members and 1

Berry Creek Metro District member and acts as a design review policy council for the development of the

Berry Creek and Miller Ranch areas. Mr. Green stated that he will follow up with the county to see what

they are thinking and what exactly they are wanting in terms of ECS commitment.



H. Employee Relations.

04-23-12*

Minutes April 23, 2008, Meeting

Page 6 of 6



Personnel List.

This Agenda Item was approved under the Consent Agenda.



I. General Administration.

04-23-13

New/Old Business.

Carrie Benway reiterated that at-risk intervention is a necessity in moving forward.



John Pacheco stated that the Board will go over the bond project numbers at the May 5 meeting. The Board

should consider making a decision at the May 14 meeting.



On May 1, the Board will be given a tour of the county (courtesy of Mike Gass) to take a look at all of the

projects going on as a result of the 3B bond. The Board will be given the list of the unallocated projects on

that date. The tour bus will leave the BCMS parking lot at 9:00am.



Scott Green stated that FCI is struggling with electrical contractors on the EVHS project.



Jeanne McQuenney stated that all decisions the Board makes in reference to current and future projects

should be made in consideration of the strategic plan. She asked about the baseline report, to which Mike

Gass responded that this should be sometime in May.



John Pacheco stated that the Board will take action on the Eagle County Youth Collaborative Agreement

Memorandum of Understanding at the May 28 meeting.



J. Discussion Items.

04-23-14

Feedback and Evaluation of Meeting.



04-23-15

Input for Next Meeting.

There was no additional input.



04-23-16

Adjournment.

There being no further business, the meeting was adjourned at 10:07 p.m.





______________________________

Scott Green, ECSD Board President



______________________________

Brian Nolan, Secretary/Treasurer of the Board of Education



______________________________

Tiffany Myers, Administrative Assistant

Minutes May 5, 2008, Meeting

Page 1 of 2











P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024









Eagle County School District RE 50J

BOARD OF EDUCATION

AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE

Wednesday, May 5, 2008, 12:00 P.M.



MINUTES



Board Members Present Administration Present

Jason Benderly Heather Eberts

Carrie Benway Mike Gass

Scott Green Phil Onofrio

Connie Kincaid-Strahan John Pacheco

Jeanne McQueeney

Brian Nolan



Board Members Absent Administration Absent

Andy Arnold



A quorum was present, and due notice had been published. (All Attachments listed are available for

review at the District Office.)



General Functions

The meeting was called to order at 12:04 p.m.



The Board stated that they needed an Executive Session prior to the discussion of additional projects.



Executive Session.

At 5:04 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(b) for

the purpose of consultation with legal counsel. John Pacheco and Phil Onofrio were invited to attend.

Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn

into Executive Session. (6-0) (Motion carried.)



1. Discussion of Additional Projects for Consideration from 3B Bond Funds.

Scott Green reviewed the funds available and the additional projects being considered that were included in

the Board packet. Mr. Green also reviewed the current projects underway and the budgets for those projects

(Attachment 1).



Brian Nolan stated the ECSD is working toward completing not just the eight components of the body but

an additional ninth component with Red Canyon High School.



Scott Green stated that there is approximately $2million for the Charter Academy however they will be

approximately $750,000 short on the funds needed for their project and that some can be allocated now and

then some in the fall. Brian Nolan responded that he felt that the all the funds need to be allocated now and

not some now and some later as the Charter Academy will still need to fund raise approximately $400,000.



Phil Onofrio stated that if what Mr. Green has stated is done then the contingency that is released first is will

go toward the Charter Academy. Mr. Nolan stated that he would rather they list be reprioritized and the

Charter be moved up on the list and all of the funds allocated be approved next week.



The Board discussed the prioritization of projects on the list contained in the Board packet.



Connie Kincaid-Strahan asked that the white boards be added to the list in the amount of $95,200.

Minutes May 5, 2008, Meeting

Page 2 of 2



Brian Nolan asked for a one sheet that prioritizes the list of projects and be easier to read for the Board and

community and add the white Board and put the Charter Academy at the top in the amount of $2,750,000

and phase the other projects as appropriate.



Jeanne McQueeney asked if the Board was comfortable in raising the amount from $2 million to

$2,750,000. Brian Nolan stated that the school cannot raise $1.2 million and raising them to the $2.75

million would help make the fundraising efforts more attainable.



Scott Green recommended that the Board provide Phil with a document outlining the four phases of the

projects with dollar amounts and priorities assigned to each. Phase 1 should be BMHS stadium, elevators,

white boards and EVHS design fees; Phase 2 would be ECCA ($2,750,000); Phase 3 would be remaining

EVHS sports items, woodshop and locker rooms; Phase 4 is everything remaining under the list.



This item will be brought back before the Board for approval on May 14, 2008.



2. Adjournment.

There being no further business, the meeting was adjourned at 2:55p.m.





______________________________

Scott Green, ECSD Board President



______________________________

Brian Nolan, Secretary/Treasurer of the Board of Education



______________________________

Tiffany Myers, Administrative Assistant

Attachment 05-14-7





BOARD OF EDUCATION AGENDA ITEM







BOARD MEETING OF:` May 14, 2008.



SUBJECT: Approval of BMHS Substance Abuse Policies.



GOVERNANCE POLICY: E-3.



ACTION/INFO: Action



TIME NEEDED: 30 min



PERTINENT FACTS:



1. Attached are the requested clarifications from the BMHS Drug Task Force.



2. The group will present revisions and clarify any additional points for the BOE or the audience.



3. This presentation is the work of a year long task force focusing on improving the supports for parents and

students.



4. BMHS is requesting funding for this position. The BOE may need to consider the financial impact to other

schools that have needs as well of equal importance.















































RECOMMENDATION/

MOTION: Move to approve the policy change for BMHS extra curricular drug testing as

presented.



ORIGINATOR: Mike Gass



APPROVED: DATE:

AGENDA REQUEST

Battle Mountain High School Substance Abuse Task Force Recommendation



The Battle Mountain High School Substance Abuse Task Force requests Board approval

for the following:



1. Addendum #11 to the ECS Policy JICH – Drug and Alcohol Use by Students (see

“Policy Recommendation”)

2. Budget support for Student Assistance Program and Testing to total $65,000.



Per the Board’s April 23 feedback, the following information is provided:



Final legal review of policy and protocol

Substance abuse student data for BMHS vs. EVHS.

Revised substance abuse policy for BMHS

Random drug testing protocol for BMHS – text and graphic











Policy Recommendation



JICH – Drug and Alcohol Use by Students



See...



Education, Prevention Regulations (page 2), item #4

“Members of each school staff will be encouraged to become resources to students to

students and/or parents in the area of drug/alcohol education.”



The Student Assistance Program is an example of this policy statement.



Intervention

“Any intervention regulations must allow the school principal the discretionary authority

to make decisions that are necessary to manage a safe, healthy, and productive school

environment. The District staff should be knowledgeable about related laws and due

process rights so that interventions are legal, moral, and provide the opportunity for

student success.”



The Drug Abuse Task Force acted under the authority of this statement.



Intervention Regulations (page 4), item #3a

“...mechanical analysis of the student’s breath (or urine) is a possibility in situations

where the safety of the students is in questions.”



Our drug testing procedures fall under this statement, but urine testing should be added.



Item #10.

“The Eagle County School District encourages the school and community to provide as

many alternatives to students as possible. Among the treatment alternatives that may be

suggested are peer counseling, family counseling, and a specific drug education class that

may be organized using the resources of the community.”



Task Force recommendations incorporate many of the measures listed in this statement



ADD TO THE POLICY

11. School Principals may supplement district drug and alcohol policy if all the

following criteria are met:

a. demonstrate a problem different from other schools

b. follow all legal precedents

c. receive the consent of the Board of Education



Battle Mountain High School Task Force

Proposed Polices & Procedures

As of May 6, 2008 with Legal Counsel Revisions



In School - 1st Offense:





5 day OSS with incentive to return after 3 days with the following:

1) The student will voluntarily submit to an assessment/evaluation. Only

the evaluator’s recommendations are required to be shared.

2) The student will voluntarily enter a course of counseling appropriate to

the findings of the assessment/evaluation. Confidential information

from the evaluation will not be sent to the District. The counselor will

send the school regular confidential reports of the progress of

counseling. The District is interested in regular attendance and good

faith efforts on the part of the student and his/her family.

3) The parent(s)/legal guardian will voluntarily meet with Student

Assistance Program Coordinator for consultation regarding substance

abuse education & resources.



A parent(s)/legal guardian readmit conference will be required to be

considered for return to school after 3 days.

While the parent/guardian consultation and student counseling need not be

completed, a good faith effort to complete the recommended course of

counseling must be demonstrated.

OSS with incentive to return pertains to classes, sports and extracurricular as well.



5) Sports & Activities-20% suspension from sport/activity with carry

over. Plus the following as directed by school administration:

a) Relevant community service

b) Presentation to peers

c) Negative result on a drug test administered by the

school.

d) The student will voluntarily enter a course of

counseling appropriate to the findings of the

assessment/evaluation. Confidential information from

the evaluation will not be sent to the District. The

counselor will send the school regular confidential

reports of the progress of counseling. The District is

interested in regular attendance and good faith efforts

on the part of the student and his/her family.



In School - 2nd Offense:



Recommendation for expulsion





Extracurricular - 1st Offense:



20% suspension from sport/activity with carry over (next activity)

1) Student participant may return to competition upon a negative drug

test.

2) Drug testing for remainder of school year for extracurricular

participation.

3) The student will voluntarily enter a course of counseling with parental

participation appropriate to the findings of the assessment/evaluation.

Confidential information from the evaluation will not be sent to the

District. The counselor will send the school regular confidential

reports of the progress of counseling. The District is interested in

regular attendance and good faith efforts on the part of the student and

his/her family.



Extracurricular – 2nd Offense:



One calendar year suspension from activities to the beginning of the next

season of participation OR student participant may return to competition after

6 months given a negative test and upon completing community service

requirements.



Extracurricular - 3rd Offense:



Removal from all high school athletic/activity programs for the

remainder of his/her high school career.



Note: Extracurricular participants currently under a third violation, may be

reinstated for full eligibility beginning in the Fall of 2008, according to the following:



1) Written appeal to Athletic/Activity Council.

2) Signed agreement to submit to random drug testing

3) Approval of BMHS administration.

4) A negative result on a drug test.

5) Mandatory referral to SAP.



Drug Test

Participant in BMHS athletics or activities Volunteer

Signed consentto drug testNo consent to drug test

6 boys and 6 girls selected randomly

every week

Results

Not shared with Law Enforcement, unless under Diversion or Probation

Not used for Disciplinary Action

Positive Negative

Suspicion of drug use at school or during a school related activity

Drug Test

Results

Negative Positive

5 Day OSS

1st Offense 2nd Offense

Expulsion Recommendation

Voluntary assessment

by SAP

Incentive = 3 Day OSSReferral to SAP

1st Offense

2nd Offense

BMHS DRUG TESTING PROTOCOL

Qualify for Incentives

Scholarships

Certificates of Recognition

Lose 20% of the

season

Lose 6 months participation

3rd Offense

Career eligibility

loss

Request Appeal to

Athletic Council

Referral to SAP

Referral to SAP

Community Service

No Community Service

Re-admit Conference,

with EPP1 year loss of

participation

No Participation

One-TimeStudent Self-Referral

Confidential SAP Assessment

30 day drug test exemption

Mandatory Negative DrugTest, and subsequent

drug testing to participate

Negative

Law Enforcement Referral

In SchoolExtra-Curricular

Battle Mountain High School

Proposed Drug Testing Protocol & Procedure



Statement of Purpose



1) To provide for the health and safety of all students participating in extracurricular activities.

2) To undermine the effects of peer pressure by providing a legitimate reason to refuse illegal

substances.

3) To encourage students who use drugs to participate in drug treatment programs.



Definitions



Drug – any substance considered illegal by Colorado Statute or which is controlled by

the Food and Drug Administration (not to include tobacco for random testing purposes)

Student extracurricular participant - any Battle Mountain High School student, or other local high

school student participating for Battle Mountain High School, in any extracurricular program,

sponsored by the Eagle County Schools.

Extracurricular Program – any program sponsored by Battle Mountain High School and the Eagle

County Schools which does not require attendance in a regular academic course (Band and Pro Start

are not considered extracurricular programs)

Extracurricular Season – the period of extracurricular participation involving sanctioned competition

(i.e.CHSAA) or regular practice, in preparation for school sponsored performance.



Protocol Specifications



Procedures for Extracurricular Participants



Consent: Each student wishing to participate in any extracurricular program and the

student’s custodial parent or guardian shall consent in writing for every

extracurricular activity, every season, to drug testing pursuant to the school’s district-

approved drug testing program. Written consent shall be in writing as part of the

extracurricular consent materials. Students shall not be allowed to participate in any

extracurricular program without such consent.



Student Selection: At the option of the school, extracurricular participants may be randomly drug tested

at any time during the extracurricular season. Selection for random testing will be by

lottery drawing from the “pool” of all extracurricular participants for that season. The

Principal, Athletic Director or his designee(s) shall take all reasonable steps to assure

the integrity, confidentiality and random nature of the selection process, including but

not necessarily limited to, assuring that the person drawing names has no way of

knowingly choosing or failing to choose particular students for the testing, assuring,

that the identity of students drawn for testing is not known to those involved in the

selection process by at least two adults. A student may also be referred for testing by

the athletic department, principal, or a recommendation of a coach if there is a

reasonable suspicion to suspect a violation. A recommended 6 male and 6 female

extracurricular participants will be randomly selected each week.



Sample Collection: Samples may be collected at a mutually convenient time on the same day the

(urine testing) extracurricular participant is selected for testing or, if the participant is absent on that

day, on the day of the participant’s return to school. If a participant is unable to

produce a sample at any particular time, the participant will be allowed to return later

that same day to provide the sample. Male/Female Designated testing with clear

guidelines on authorized personnel to administer tests. Same sex monitors will wait

outside a closed restroom stall for the student to produce a sample and “listen for the

normal sounds of urination in order to guard against tampered specimens and to

insure an accurate chain of custody.” (U.S. Supreme Court in Board of Education of

Independent School District No. 92 of Pottawatomie County v. Earls, 536 US 822 –

(2002))



Prescription Meds: Extracurricular participants who are taking prescription medication may provide a

copy of the prescription or a doctor’s verification in a sealed envelope to school

personnel at the time a sample is collected. That envelope will be forwarded

unopened to the testing lab with the sample, with instructions for the lab to consider

the participant’s use of such medication to assure the accuracy of the result. Such

information provided by the participant will not be disclosed to any school official.

Extracurricular participants who refuse to provide verification and test positive will

be subject to the consequences specified by policy for “positive tests.”



Scope of Tests: The testing lab will be instructed to test for the following drugs: amphetamines,

marijuana, cocaine, opiates, and barbiturates. The Principal, Athletic Director or

designee may test for additional illegal drugs, to begin with the subsequent

extracurricular season; but in no event shall that determination be made after

selection of students for testing. Extracurricular participant samples will not be

screened for the presence of any substances other than an illegal drug or for the

existence of any physical condition other than drug intoxication. THC (Marijuana)

stays in the body a minimum of 30 days, therefore, a student testing positive to a drug

test, whether the student used the drug during the activity season or before starting

the season, will be considered positive, resulting in the appropriate consequences.



Limited Access to Results: The testing lab will be authorized to report results only to the Principal, Athletic

Director, or to such person as the Principal may designate. The test results are to

be secured in confidential files separate from an extracurricular participant’s

other student education records and released to school personnel only on a “need

to know” basis. Test results are not to be shared with law enforcement, unless the

extracurricular participant is under diversion or probation, and are not to be used

for the purpose of imposing school-related disciplinary measures (separate from

Athletic Handbook infractions) or lead to any academic consequences. No other

private/offsite testing/testing will be authorized by BMHS or the District.



Procedures in the Event of a Positive Result: Whenever an extracurricular participant’s test result

indicates the presence of illegal drugs (“positive test”), the

following will occur: 1. The extracurricular participant will

be asked to provide another sample as soon as possible. If

the student refuses to provide another sample, or unduly

delays in providing such sample, the results of the first

sample shall be accepted as accurate. 2. The second sample

will be submitted to the testing lab for testing; 3. If the

second sample tests negative, the student will not be notified

and no further action will be taken. If the second test is

positive, a custodial parent or legal guardian will be notified

and a meeting will be scheduled with the Principal or

Athletic Director, the participant, and the custodial parent or

legal guardian. In addition to imposing the sanctions

appropriately tied to extracurricular participation, the

participant will be referred to the SAP for an appropriate

assessment and recommendation.



Other Related Specifications:



Self Referral: A self referral occurs when a student contacts the Student Assistance Team on their own

behalf, seeking help with a problem including, but not limited to drug/alcohol use. This

contact will be confidential and may result in a thirty day removal or exemption from the

random testing pool. A mandatory drug test will be required at the end of the thirty day

period, to include all consequences for a positive test.





Extracurricular Team/Organization Incentives: Incentives will be provided for extracurricular

organizations whose participants demonstrate 0%

random drug test results.



Voluntary Testing Program: Include voluntary testing for non-extracurricular students: voluntary opt-in

for random testing. Incentives for negative test results for high school career:

positive criterion for scholarship award and/or certificates of recognition.











Attachment 05-14-8





BOARD OF EDUCATION AGENDA ITEM







BOARD MEETING OF:` May 14, 2008.



SUBJECT: Early Childhood: Progress and Possibilities



GOVERNANCE POLICY: E-1 & E-3.



ACTION/INFO: Info



TIME NEEDED: 30 min



PERTINENT FACTS:



1. Eagle County Schools is exploring the opportunity for operating a child care center in Gypsum.



2. Kristin Ramstad has been collaborating with Eagle County Health and Human Services and Bruce

Baumgartner, Eagle County Manager, in this effort.



























































RECOMMENDATION/

MOTION:



ORIGINATOR: Heather Eberts



APPROVED: DATE:

AGENDA REQUEST

- 0 -













Early Childhood: Progress and Possibilities!



























Kristin Ramstad – Director of Early Childhood





Presented by:

John Pacheco – Interim Superintendent

Heather Eberts – Executive Director of Elementary Education



May 14, 2008











- 1 -



Progress: Early Childhood helping to close the achievement gap



“Irony is discovering that the most cost-effective way to diminish low student

achievement in high school occurs between birth and age five.”

-Lynn Fielding



Early childhood development is influenced by characteristics of the child,

the family, and the community. A young child’s physical health, cognition,

language, and social and emotional development contribute to their school

readiness. Early developmental experiences establish a vital foundation for

children’s academic success, health, and general well-being. Comprehensive

early childhood programs, such as Head Start, are designed to improve the

cognitive and social-emotional performance of preschool children, which, in turn,

influences readiness to learn in the school setting. Low family income and

community poverty lead to racial and ethnic achievement gaps (Anderson et al.,

2003).







Figure 1: Influence of Early Childhood on School Readiness and School Achievement (Anderson et al., 2003).



The ECSD Early Childhood Program provides comprehensive services to

low-income and children “at-risk” for learning difficulties through our Head Start

and Colorado Preschool and Kindergarten Program (CPKP) grants. Services are

- 2 -

provided in blended classrooms with children with special needs and tuition

paying children.

Our ECSD Early Childhood offers a quality educational experience for

children. Our philosophy for working with children is founded on the Creative

Curriculum, a developmentally appropriate approach to working with children

and their families. This approach addresses all the domains of early childhood

(cognitive, language, gross motor, fine motor, and social-emotional) while

valuing the role of play in children’s learning and development.



Creative Curriculum Approach









ECSD’s Early Childhood program’s core curriculum is Read, Play and

Learn! by Toni Linder. Based on research, Read, Play and Learn! is a literacy-

and play-based curriculum designed to help young children build cognitive,

communication and language, social-emotional, sensorimotor, and emerging

literacy skills. This curriculum meets content-area standards for reading, writing,

speaking and listening, science, and mathematics necessary for kindergarten and

elementary school readiness. Read, Play and Learn! was developed with

substantial input from a team of speech-language pathologists, occupational

therapists, and physical therapists to ensure that the curriculum effectively meets

the needs of children with mild to severe disabilities in addition to typically

developing children. Teachers who work in general, inclusive, and special

education classrooms have practical tools for individualizing children’s goals and

instruction, leading to better outcomes for all children.

- 3 -

ECSD data aggregated for the 07-08 CPKP Annual Report demonstrates

the efficacy of our Early Childhood Program. 100% of past CPKP participants

taking the Spring 2007 CSAP Reading assessment in the 3rd grade score

proficient or partially proficient. Of the past CPKP participants taking the 3rd

grade NWEA exam, 76% were proficient and 12% partially proficient.



Operating status of the ECSD Early Childhood Program



For the 2007-08 school year we are operating twelve classrooms in five

sites: Red Sandstone Elementary, Avon Elementary, Edwards Preschool Center,

Brush Creek Elementary and Gypsum Elementary. Approximately 165 children

are currently served through the ECSD Early Childhood program. The program

has four funding streams: Head Start grant ($419,345), CPKP funding ( 1⁄2 PPOR

for 70 slots), Special Education funding ( 1⁄2 PPOR for children identified and

enrolled on October 1) and General Funds/tuition contribution.

An in-depth community assessment, completed for the Head Start

Continuation Grant, indicated that there are an estimated 146 children eligible for

Head Start in Eagle River valley. We currently have 69 Head Start slots leaving

77 children un-served. According to Colorado Department of Education figures,

there are an estimated 178 children eligible for CPKP in ECSD’s service area. We

currently have 70 CPKP clots leaving 93 children un-served. In addition,

according to Preschool Directors, there were over 100 tuition paying students

who were unable to be served in our programs due to CDE and licensing

regulations, which limits the total number of children enrolled daily to 15 or 16

per preschool classroom.



Funding Source Slots Eligible, un-served*

Head Start 69 77

CPKP 70 108

Special Education (must serve all identified children)

Tuition served when there is room 100+

*compiled from various sources as noted above



Eagle County Schools Early Childhood Program Needs



The ECSD Early Childhood Program model, based on best practices, was

designed to serve one-third Special Education students, one-third “at-risk

students (Head Start and CPKP) and one-third tuition-paying students.

Unfortunately the proportions of this model are no longer equal. As our Early

Childhood Special Education population has grown, we have been unable to

serve many tuition-paying students.

For the 08-09 school year, we are moving Edwards Preschool Center into

June Creek Elementary. We will be offering three classrooms at June Creek

which currently meets the needs of the community and the school. Unfortunately

- 4 -

this responsiveness will decrease the number of early childhood classrooms by

one, so will reduce the number of children across the district we will be able to

serve.

Additionally, the west-end programs at Brush Creek and Gypsum are

experiencing even more pressure as the general populations of the communities

of Eagle and Gypsum have swelled. As of May 1, 2008 there are 18 children

qualified to receive special education services at Brush Creek Preschool. At

Gypsum Preschool, 15 children were qualified to receive early childhood special

education services. These four classrooms are at the breaking point to be able

to provide services to children.

The ECSD Early Childhood Program needs more classrooms to

accommodate the increasing early childhood special education (ECSE) numbers,

serve more low-income and at-risk children, and accommodate a balanced

number of tuition-paying students who serve as typical models for both ECSE

and at-risk children.

A barrier to expanding the program is space – especially at the west-end

of the valley. In Eagle, Brush Creek Elementary is nearing capacity and has two

early childhood classrooms. While Eagle Valley Elementary does not have an

early childhood program, there are not any available rooms for use as a

preschool. In Gypsum, we have two classrooms at Gypsum Elementary. Red Hill

Elementary is nearing capacity so there are no available rooms for early

childhood.



Possibilities of the Early Childhood Program



The following chart depicts the number of possible 3 – 5 year olds served

and the revenue that could be generated from having two early childhood

classrooms in each elementary school, with 50 additional CPKP slots.



HS/CPKP new CPKP SN Tuition TOTAL

AES 7 5 10 10 30

BCES 7 5 10 12 32

GES 7 5 10 12 32

JCES 9 5 15 21 48

RSES 7 5 10 10 30

GCC 5 5 8 16 32

MMES 7 5 10 10 30

EES 7 5 10 10 32

EVES 7 5 10 10 32

RHES 7 5 12 10 32

TOTAL 70 50 105 121 326

Revenue $713,000 $209,800 $440,580 $621,875 $1,985,255



- 5 -

The revenue estimates above are based on 07-08 PPOR figures and grant

income. This demonstrates that the Early Childhood program expansion can help

pay for itself through expansion and enrollment of tuition-paying children

program-wide.



Opportunities for expansion in 08-09



Colorado Preschool and Kindergarten Program

ECSD has been presented with two unique opportunities to expand our

Early Childhood program and serve more children in the 2008-09 school year.

The state legislature has proposed to expand the Colorado Preschool and

Kindergarten Program for FY 08-09 by 6,254 slots in the school finance act, a

response to the anticipated change in Kindergarten.

This provides a much needed opportunity to expand our CPKP funding to

more at-risk children. However, we have nowhere to put additional children.

According to our CPKP program administrator, it is proposed that up to half of

the overall expansion funding that a district receives may be used for start up

cost in the first half of the year, providing services in the second half of the year.

Successfully applying for 50 additional CPKP slots would result in $209,800

(based on current PPOR) in added funds.

There are some ideas/possibilities for accommodating these additional

CPKP slots into our program and adding much needed classrooms at the west-

end of the valley and throughout the valley:



EAGLE:

• Portables on the EVES/EVMS/DO campus

• Renovate and use existing Technology office portable



GYPSUM:

• Portables on the RHES/GCMS campus

• Portables on ECSD land adjacent to the RHES/GCMS campus



Ideas for adding Early Childhood classrooms across the valley:

• Expanding 2 classrooms into MMES,

• Putting EC classrooms into middle schools and/or high schools



Gypsum Child Care

The second expansion opportunity is in collaboration with Eagle County

Government. Eagle County has issued a Request for Proposal (RFP) to operate a

child care center for children aged 6 weeks – 5 years in Gypsum underneath the

New America School. The county holds a 5-year lease for the space and will

sublet it to the operator (including utilities). The county will complete physical

building improvements (with input from the operator), coordinating with state

child care licensing to provide a licensed childcare facility. In addition, Eagle

- 6 -

County will guarantee an agreed upon number of paid child care slots at an

average full time cost of $900 per month/child.

While serving children under the age of three is a new direction for ECSD,

after meeting with the county to further discuss this project, we would like to

respond to this RFP. This project will help meet the critical need for additional

preschool classrooms (2) in Gypsum. It provides an opportunity to support ECSD

student-parents in need of child care to stay in school and is an opportunity to

help meet the child care needs of ECSD employees.

Attached is our recommended proposal and program design to Eagle

County to operate the child care. Also attached is a spreadsheet analyzing the

costs and revenues associated with this project.

This proposal was designed to fit current ECSD early childhood staffing

patterns, pay-scales and meet licensing requirements. Having a certified teacher

as the Infant/Toddler Director would maintain a parallel structure to our

preschool programs, promote quality and allow flexibility in partnering with other

ECSD infant/toddler and child care initiatives. If further initiatives come to

fruition, a cost-sharing position of Infant/Toddler Coordinator is recommended to

ensure that high quality standards are implemented and sustained and to keep

current on licensing requirements and professional development requirements.

We propose to reserve 6 slots to serve children of ECSD students to

support teen parents in staying in school. Additionally, while not offering ECSD

employees reduced cost-child care, we propose to reserve 6 slots for ECSD

employees and to ensure as many ECSD employees that qualify for Colorado

Child Care Assistance Program (CCAP) are signed up. The CCAP program pays

market-rate child care costs for qualified persons. The current income

qualification for CCAP in Eagle County is 185% of Federal Poverty Level.

These Gypsum Child Care positions would be under the Early Childhood

Programs umbrella. The Infant/Toddler Director and Preschool Director would

be supervised by the Director of Early Childhood.





Additional Cost of Expansion:

There are some additional costs that must be considered when expanding

the Early Childhood program including support and special education. If

classrooms are put into existing ECSD schools, maintenance, nutrition, office

support and I/T expenses are minimal. If a separate center/facility is opened,

these costs increase.

According to the Director of Special Education, a new center would require

a principal designee to cover initial and triennial IEP meetings (.1 Principal FTE

=$10,000). Additional special education itinerant staff (ie. SLPs, OTs) are

needed: at .5 FTE each (2 staff at .5 FTE or $25,000 = $50,000). The staff

increase is needed because even though there may be a shift in special

education student numbers, there is still a responsibility to meet hours and

meeting time in another location. Generally students have 2 days a week

- 7 -

minimum for service. There may also be an increase in cost for Mt BOCES

services (PT, vision, hearing) that would be incurred.

As a result of these additional costs, we recommend that for the first year

of proposed operation we do not offer early childhood special education services

in these two preschool classrooms. We would re-evaluate this decision after the

first year of operation after analyzing actual cost and opportunities.

Based on anticipated cost of operation and anticipated revenue as a result

of operating the Gypsum Child Care Center, we anticipate operating this center

at a profit.



Anticipated Cost of Operation: $ 522,366

Anticipated Revenue: $ 538,750

Anticipated Net Profit: $ 16,384





Conclusion:



There is a great need to expand the current Early Childhood program and

provide more children opportunities to gain the foundation needed for school

readiness and success. There are two “one-time” opportunities to expand the

program: applying for CPKP additional slots to serve more at-risk early childhood

students, open new classrooms and operating the Gypsum Child Care Center.

These expansion opportunities support Eagle County School District’s Strategic

Plan. While there would be additional incurred cost, the potential revenue

increase in grants and tuition would off-set most, if not all, of the cost.



Recommendations:



1. We recommend that the BOE approve the ECSD Gypsum Child Care

proposal to be submitted to Eagle County to operate the Gypsum

Child Care Center, expanding opportunities for children to

participate in the early childhood program, providing ECSD student-

parents with access to on-site/near site child care and ECSD staff

with additional quality child care opportunities. Due to the added

cost, we further recommend that for the first year of operation that

no ECSD Special Education services be provided in the preschool

rooms at Gypsum Child Care.



2. We recommend that the BOE approve applying for 50 additional

CPKP slots (based on finding additional classroom spaces) to

alleviate pressure on the current early childhood classrooms,

especially, if possible, at Brush Creek Elementary and Gypsum

Elementary.



- 8 -



RESOURCES



Anderson, L.M, Shinn, C., Fullilove, MT, Scrimshaw, S.C., Fielding, J.E, Normand,

J., and Carande-Kulis, V.G., The Effectiveness of Early Childhood Programs:

A Systematic Review, American Journal of Preventative Medicine, 2003.



Fielding, L., Kerr, N. and Rosier, P., Annual Growth for All Students, Catch-Up

Growth for Those Who Are Behind, (The New Foundation Press, WA), 2007.



- 9 -





Eagle County School District

Gypsum Child Care Center Proposal

May 2008





PROGRAM DESIGN ( 4 classrooms and 52 children served)



2 Preschool Classrooms (blended classrooms) for a total of 32 children, age 3-5 served:

8 Head Start/CPP slots

24 Tuition (child care) slots



1 Toddler/Two’s classroom (18 months – 36 months)

10 child care slots



1 Infant classroom (6 weeks – 18 months)

10 child care slots





DAYS OF OPERATION



Monday – Friday





HOURS OF OPERATION



7:30am – 5:30pm





RATES



$45 day – all age groups

$30 half day – all age groups





REVENUE GUARANTEE REQUESTED FROM COUNTY



ECSD requests that the county guarantee revenue at $900/month for the 20 infant and

toddler/twos slots for 1 year. ($216,000)





ECSD RESERVED SLOTS



Child Care spots reserved for ECSD student-parents: 6

Child Care spots reserved for ECSD employees: 6



- 10 -

Gypsum Child Care

Expenditures: full operation

52 children 4 classes

Staff: hr wage hrs/year positions sub-total Preschool Director 27 1600 0 0 Already in ECE budget

Infant/Toddler Director 27 2080 1 56,160 Preschool TAs 15.5 1820 2 56,420

Preschool TAs 15.5 1600 0 0 Already in ECE budget I/T TAs 15.5 1820 8 225,680 7 hour days - same as current pattern

subsitute teacher 14.5 1820 0.25 6,598

subtotal 11.25 344,858 Fringe Benefits amount rate

344,858 0.22 75,869 Total Personnel 420,726

Supplies & Equipment 15000 15,000 (consumables, toys)

Purchased Services 15000 15,000 (Food, maintenance, etc) Staff support 4500 4,500 ($500 for an additional class at CMC)

Rent 15 4476 67,140 Utilities - included in rent 0

TOTAL Non-personnel 101,640 TOTAL Gypsum Child Care 522,366

Child Days Spaces Days Total Days Infant (6weeks - 12 mos):10 spaces 10 250 2,500

CURRENT RATES Toddler (12-36 months):10 10 250 2,500 Preschool (full day) $35 Pre-school: 24 spaces 24 250 6,000

Preschool (half day) $25 11,000 AverageCost per day 47

Child Care Revenue days rate 85% occupancy rate

Infant 2,500 45 95,625 Toddler 2,500 45 95,625

Cost of Serving EC SPED Preschool 6,000 45 229,500 Infant Toddler grant 20,000

Principal (.1 FTE) 10,000 CACFP reimbursement ? SLP (.5 FTE) 25,000 Bright Start Start Up assistance?

OT (.5 FTE) 25,000 TOTAL REVENUE 440,750 Profit/Loss -81,616

Potential additional income at GES 12 kids @$35 for 125 days 63000 Potential other EC income 8 kids@$35 for 125 days 35000

TOTAL PROFIT/LOSS 16,384

- 11 -



Attachment 05-14-9*





BOARD OF EDUCATION AGENDA ITEM







BOARD MEETING OF: May 14, 2008.

SUBJECT: Approval of Monitoring Reports for Governing Policies

EL-10, Communication and Counsel to the Board.



GOVERNANCE POLICY: EL-10.



ACTION/INFO: Action.



TIME NEEDED: Consent.



PERTINENT FACTS:



1. The monitoring schedule requires that I provide this monitoring report to the Board of Education in May.



2. The monitoring report is attached.

























































RECOMMENDATION/

MOTION: Move to approve the monitoring report on Governance Policy EL-10 as

presented.



ORIGINATOR: John Pacheco



APPROVED: DATE:

AGENDA REQUEST

Monitoring Report for Governance Policy EL-10

Communication and Counsel to the Board



This policy provides the Superintendent’s requirements to keep the Board of Education informed.



Accordingly the Superintendent shall:



1. Submit monitoring data.

During this monitoring cycle all reports have been submitted during the month requested. In each case the

reports have included information which substantiates compliance with each requirement of the policy.



2. Provide data regarding achievement.

These reports have been presented on time and have included aggregated and disaggregated numeric data.



3. Provide relevant trend data.

The monthly work sessions have focused on topics, which reflect trends in the profession—technology

applications, use of instructional time, professional development and best practices in instructional

delivery. Additionally, the work sessions have allowed the board to evaluate and discuss issues related to

school communities.



4. Provide external points of view.

The Board continued to utilize this resource this year by hearing a presentation by Master teachers from

TAP schools to understand their views (positive and negative) of the program. The board had the

opportunity to discuss concerns about at risk students and alternative educational programs at district high

schools. We have also engaged teachers in discussions about issues and concerns that have impacted

morale and explored solutions to these.



5. Advise regarding adverse media coverage.

Notification of the student expulsions, personnel decisions, and community/parent concerns (specifically

Coming Attractions and capacity concerns) and other school related issues provide examples of this

communication.



6. Advise regarding Board behavior.

The Board is receptive to discussions of what “is Board work and what is staff work.” Each difficult issue

requires a discussion of these roles and responsibilities to bring clarity to our work.



7. Present information simply.

I have not received reaction from any Board member that information is too complex or lengthy but I

always welcome your suggestions. We have begun to streamline presentations and include more

information in the board packets for members to study prior to meetings. The intent is to allow more time

for discussion and suggestions and less time on presenting material.



8. Provide a mechanism for Board communication.

We have discussed with the Board on several occasions the frequency and form of monitoring reports and

have maintained the current schedule. From my perspective, Board communication has been effective.



9. Deal with the Board as a whole.

My use of email communication to all Board members is an indication of my preference for this method of

communicating with the Board as a whole. The move to paperless communication enhances the timeliness

of communication with the Board as a whole. Also, the phone is still a primary means for communication

and I attempt to return calls in a timely manner. I have also met with each board member periodically

throughout the course of the year to discuss issues and concerns.



10. Report any anticipated noncompliance with Board policies.

To date, all reports have been made in a timely manner with no noncompliance reported. If we were unable

to comply with any policy provision I would make every effort to notify the Board ahead of time.



11. Relegate to the consent agenda all items delegated to the superintendent.

Our consent agenda has been working well for us by providing sufficient information for the Board to act

on it without further discussion. This approach allows the Board to allocate its time more effectively to

items which require more complete discussion.

Attachment 05-14-10



BOARD OF EDUCATION AGENDA ITEM





BOARD MEETING OF: May 14, 2008.



SUBJECT: Approval of Monitoring Report for Governance Policy EL-13,

standards Based Education and EL-15, Instructional Materials

Selection and Adoption.



GOVERNANCE POLICY: EL-13 & EL-15.



ACTION/INFO: Action.



TIME NEEDED: 15 min



PERTINENT FACTS:

EL 13

1. The district curriculum is based upon the State of Colorado Model Content Standards.

2. When curriculum is developed or revised, teachers are actively engaged in the development and/or revision.

3. Parents, DAAC, school level accountability representatives and the general public are informed of student

progress relative to standards by reports on CSAP and district-level testing. The district has included other

district-level testing programs such as NWEA and District Writing which are commensurate with the standards-

based curriculum.

4. The district incorporates "differentiated instruction" techniques into all staff development activities. This

approach is designed to ensure that diverse student learning styles are addressed in all programs.

5. Committees have developed “essential learnings” associated with each standard so that we can ensure we have a

viable and teachable curriculum across the district.

6. All revised curriculums are closely aligned with the CSAP Assessment Frameworks to insure what is tested is

taught.

7. Learning Services updated principals and master teachers on May 7th regarding our vision and how district

accreditation, the CADI visit, and our partnership with CDE for the Closing the Achievement Grant project

supports our vision.



EL 15

1. The Learning Services department monitors the need to adopt new text materials when they are out of date by

developing a curriculum adoption plan that spans a 7 year period.

2. When textbooks are reviewed, attention is given within the process to addressing the multicultural nature of our

district, gender equity, and to meeting the needs of diverse learners.

3. Materials purchased which may represent a change in instructional focus are accompanied by appropriate staff

development from the publisher.

4. New textbooks, which are being considered, are publicly displayed in order to solicit input from the community

and interested citizens.





RECOMMENDATION/

MOTION: Move to approve monitoring report for Governance Policy EL-13, standards Based

Education and EL-15, Instructional Materials Selection and Adoption.



ORIGINATOR: Heather Eberts & Mike Gass



APPROVED: DATE:

AGENDA REQUEST

1

Learning Services

Heather Eberts and

Mike Gass

May 7, 2008

Celebrations !!!!

Honoring our retiring Master teachers

2

Today’s Agenda

8:00 –8:45 Opening (Mike and Heather)

8:45 –9:15 Research and Evaluation (Andrej)

9:15 –10:00 Response to Intervention (Bonnie)

10:00 –10:15 Break

10:15 –11:00 Response to Intervention (Bonnie)

11:00 –11:30 ELA (Jennifer)

11:30 –11:45 Early Childhood (Kristin, by Bonnie)

11:45 –12:45 Lunch

12:45 –2:15 Technology (John and Jason)

2:15 –2:30 Break

2:30 –3:30 Professional Development (Traci, Dawn, Jacque, Liz)

State of ECS

How are we different today than where we

started?

3

How are we organized and how are we

positioning ourselves for the future?

Vision for Learning Services

High Quality –High Accountability

Reading is key!

– 4thgrade study

– ACT

– Flat trends

– GAP Invite from CDE

– Math through reading gains in round 1

Simple, intense, focused

4

How did we determine our vision for

Learning Services?

District Accreditation

5

How did we determine our vision for

Learning Services?

District Accreditation

AYP results leading to CADI process and

report

6

Why the CADI process?

7

AYP --District

Number of targets: 102

Number of targets made: 94

Percent of targets made: 92%

8

9

10

What is CADI ?

Comprehensive Appraisal for

District Improvement

Standards and Indicators for

Continuous District Improvement

Form the basis for the appraisal process

3 Areas:

– Academic Performance

– Learning Environment

– Organizational Effectiveness

11

Academic Performance

Standard 1: Curriculum

– The district develops and the school implements a

curriculum that is rigorous, intentional and aligned to state

and local standards.

Standard 2: Assessment

– The district and schools use multiple evaluation and

assessment strategies to continuously inform and modify

instruction to meet student needs and support student work.

Standard 3: Instruction

– The district’s instructional program actively engages all

students by using effective, varied, and research-based

practices to improve student academic performance.

Learning Environment

Standard 4: District Culture

– The district functions as an effective learning community

and supports a climate conducive to performance

excellence.

Standard 5: Student, Family, and Community Support

– The district works with families and community groups to

remove barriers to learning in an effort to meet the

intellectual, social, career, and developmental needs of

students.

Standard 6: Professional Growth, Development, and

Evaluation

– The district provides researched-based, results driven

professional development opportunities for staff and

implements performance evaluation procedures in order to

improve teaching and learning.

12

Organizational Effectiveness

Standard 7: Leadership

– District instructional decisions focus on support for teaching

and learning, organizational direction, high performance

expectations, creating a learning culture, and developing

leadership capacity.

Standard 8: Organizational Structure and Resources

– There is evidence that the district is organized to maximize

the use of available resources to support student and staff

achievement.

Standard 9: Comprehensive and Effective Planning

– The district develops, implements, and evaluates a

comprehensive school improvement plan that

communicates a clear purpose, direction, and action plan

focused on teaching and learning.

What does the CADI process look like?

Researched-based standards and indicators are the

basis for assessing practice.

ECS–Hosted our review from 4/20/08 –4/25/08

– Review of District Portfolio

– Interviews –All DO staff, leadership members, ‘School Visit’

days

– Walkthroughs & Short Classroom and School Observations

13

THE REPORT– MAY 28, 2008

– Detailed Report with Rubric Ratings (1-4 scale)

and Comments

– Narrative Report (Highlighting outstanding

practices and “Next Steps”)

– Executive Summary Report for Superintendent &

BOE

– Delivery to Staff via a “Roll-Out”process

The CADI visit and subsequent report will

provide us with information that will give the

leadership team leverage in order to develop

a comprehensive plan and implement

changes needed to improve certain areas of

our district.

14

How did we determine our vision for

Learning Services?

District Accreditation

AYP results leading to CADI process and

report

CDE invitation and the Closing the

Achievement Gap project

Closing the Achievement Gap (CTAG)

Districts Invited to participate

BOE approved partnership

What does it mean?

15

Data Analysis

NU

M

BE

R

S

R

EC

E

IV

IN

G

S

U

PP

O

R

T

LE

VE

LS

O

F

S

U

PP

O

R

T

&

R

ES

O

UR

C

ES

FEW

SOME

ALL

INTENSIVE

TARGETED

UNIVERSAL

Comprehensive Needs Assessment

Achievement Gap Manager

Funding for providers of:

Professional Development

Formative Assessment System

Curriculum & Instruction

Comprehensive Planning

District Improvement

Grants

Sponsored PD

Consultation

Resources

Profiles of Success

Web resource bank

Proven Provider list

Parent resources through CPIRC

From Analysis to Achievement

CAG

Pilot

(6 districts)

CADI / SST

Research-based

professional

development

Rubrics for self

examination

Achievement Gap Data

Criteria for

Intensive Support

Criteria for

Targeted Support

Colorado Department of Education

Service and Support for Closing Achievement Gaps

Develop,

identify and

disseminate

resources

April 2008

CAG –Closing Achievement Gaps

CADI –Comprehensive Appraisal for District Improvement

SST –School Support Team Review

CPIRC –Colorado Parent Information Resource Center

How districts become partner

candidates:

Data indicating an achievement gap between

minority and non-minority and betweeneconomically

disadvantaged studentsand non-economically

disadvantagedstudents larger than the state average for

two consecutive years

Data indicating graduation rates gaps larger than the

state average for two consecutive years

Dataindicating at least 20% of district students are

minority students and 20% of district students

economically disadvantaged students

16

Looking forward ...

CADI and CTAG will assist the district

leadership team in developing a

comprehensive plan for improving.

Phases of the Comprehensive Plan begin to

be implemented August 2008.

– CORE –Reading Focus

CORE --What it is? What it isn’t?

Support provider vs. curriculum/program

Separated elementary and secondary

Training

On-going and supportive

Long range plan

Measurable gains

Decrease ILPsand interventions through

accelerated gains at a younger age

17

QUESTIONS ???

Attachment 05-14-11*





BOARD OF EDUCATION AGENDA ITEM







BOARD MEETING OF: May 14, 2008.



SUBJECT: Approval of 2008-09 School Board Meeting Calendar and

Location.



GOVERNANCE POLICY: GP-8.



ACTION/INFO: Action.



TIME NEEDED: Consent.



PERTINENT FACTS:



1. A calendar of the dates for the 2008-09 School Board Meetings is attached.



2. This calendar continues with the current schedule of meeting on the 2nd and 4th Wednesday with the meetings

beginning at 3:00 p.m. with a work session.



3. Also there is an all day retreat date tentatively scheduled.





















































RECOMMENDATION/

MOTION: Move to approve the 2008-09 School Board Meeting calendar as presented.



ORIGINATOR: John Pacheco



APPROVED: DATE:

AGENDA REQUEST

S M T W T F S S M T W T F S

1 2 1 2 3 4 5 6 7

3 4 5 6 7 8 9 8 9 10 11 12 13 14

10 11 12 13 14 15 16 15 16 17 18 19 20 21

17 18 19 20 21 22 23 22 23 24 25 26 27 28

24 25 26 27 28 29 30 August 13, 2008 - District Office

31 August 27, 2008 - District Office

S M T W T F S

September 10, 2008 - District Office 1 2 3 4 5 6 7

S M T W T F S September 24, 2008 - District Office 8 9 10 11 12 13 14

1 2 3 4 5 6 15 16 17 18 19 20 21

7 8 9 10 11 12 13 October 8, 2008 - District Office 22 23 24 25 26 27 28

14 15 16 17 18 19 20 October 22, 2008 - District Office 29 30 31

21 22 23 24 25 26 27

28 29 30 November 12, 2008 - District Office

S M T W T F S

December 3, 2008 - Board Retreat 1 2 3 4

S M T W T F S December 10, 2008 - District Office 5 6 7 8 9 10 11

1 2 3 4 12 13 14 15 16 17 18

5 6 7 8 9 10 11 January 14, 2009 - District Office 19 20 21 22 23 24 25

12 13 14 15 16 17 18 January 28, 2009 - District Office 26 27 28 29 30

19 20 21 22 23 24 25

26 27 28 29 30 31 February 11, 2009 - District Office

February 25, 2009 - District Office S M T W T F S

1 2

S M T W T F S March 11, 2009 - District Office 3 4 5 6 7 8 9

1 10 11 12 13 14 15 16

2 3 4 5 6 7 8 April 8, 2009 - District Office 17 18 19 20 21 22 23

9 10 11 12 13 14 15 April 22, 2009 - District Office 24 25 26 27 28 29 30

16 17 18 19 20 21 22 31

23 24 25 26 27 28 29 May 13, 2009 - District Office

30 May 27, 2009 - District Office

S M T W T F S

June 10, 2009 - District Office 1 2 3 4 5 6

S M T W T F S June 24, 2009 - District Office 7 8 9 10 11 12 13

1 2 3 4 5 6 14 15 16 17 18 19 20

7 8 9 10 11 12 13 July 8, 2009 - District Office 21 22 23 24 25 26 27

14 15 16 17 18 19 20 28 29 30

21 22 23 24 25 26 27

28 29 30 31

S M T W T F S

1 2 3 4

S M T W T F S All meetings will begin with a Work Session at 3:00 p.m. 5 6 7 8 9 10 11

1 2 3 and a regular business meeting beginning at 6:00 p.m. 12 13 14 15 16 17 18

4 5 6 7 8 9 10 19 20 21 22 23 24 25

11 12 13 14 15 16 17 26 27 28 29 30 31

18 19 20 21 22 23 24 27 28 29 30 31

25 26 27 28 29 30 31

August 2008

January 2009

December 2008

November 2008

September 2008

October 2008

2008-2009

Eagle County School DistrictBOARD OF EDUCATION MEETINGS

February 2009

June 2009

July 2009

IC/ICA/ID-E1 & EL-16

Approved __________

March 2009

April 2009

May 2009

Attachment 05-14-12





BOARD OF EDUCATION AGENDA ITEM







BOARD MEETING OF: May 14, 2008.



SUBJECT: Presentation of Preliminary Budget – Public Hearing



GOVERNANCE POLICY: EL-7, #14



ACTION/INFO: Info



TIME NEEDED: 30 Minutes



PERTINENT FACTS:



1. Per state statute, a proposed budget shall be submitted to the Board of Education at least thirty days prior to the

beginning of the next fiscal year. The 2008-09 Proposed Budget for all funds of the school district are attached.



2. This will be an opportunity for the Board to discuss the proposed budget.



3. A final 2008-09 budget will be presented to the Board of Education on June 14, 2008 for adoption and

appropriation.



4. A public notice of the proposed budget will be published in the Vail Daily and the Eagle Valley Enterprise as

per statute.















































RECOMMENDATION/

MOTION:



ORIGINATOR: Phil Onofrio



APPROVED: DATE:

AGENDA REQUEST

EAGLE COUNTY SCHOOLS

Eagle, Colorado

Budget Year 2008-2009

2006-07 2007-08 2007-08 2008-09

Actual Revised Budget Estimated Budget

Revenue:

Property taxes 32,805,347$ 35,176,776$ 42,426,843$ 44,079,647$

Specific ownership taxes 2,802,578 2,670,000 2,972,535 3,018,582

State and federal revenue 7,878,012 9,352,161 1,765,340 2,909,286

Interest income 846,965 649,293 858,019 846,965

Other local revenue 1,922,240 1,228,756 2,237,976 2,397,537

Total revenue 46,255,142 49,076,986 50,260,713 53,252,017

Expenditures:

Salaries 28,326,777 32,560,186 31,793,379 33,920,068

Benefits 5,858,326 7,063,152 6,818,695 7,292,815

Purchased services 2,927,436 3,422,900 3,404,669 3,694,493

Supplies 3,246,892 3,726,257 3,217,464 3,946,822

Debt service

Capital outlay

Depreciation/amortization

Transfers 4,308,136 2,209,942 4,715,756 5,340,046

Total expenditures 44,667,567 48,982,437 49,949,962 54,194,244

Net income (loss) 1,587,575 94,549 310,751 (942,227)

Beginning Fund Balance 14,242,938 15,830,513 15,830,513 16,141,264

Use of Reserves

Ending Fund Balance 15,830,513$ 15,925,062$ 16,141,264$ 15,199,037$

Appropriation 55,978,388$ 57,982,156$ 57,982,156$ 69,393,281$

* Includes $415,000 additional allocation to schools at $75.00 per student

* 7 New FTE

Grant Writer, maintenance, technology, G & T coordinator, Social Worker, 2 parent liaison

EAGLE COUNTY SCHOOLS

Eagle, Colorado

BOND REDEMPTION FUND

2006-07 2007-08 2007-08 2008-09

Actual Revised Budget Estimated Budget

Beginning Fund Balance $5,680,629 11,065,708$ 11,049,384$ 10,599,253$

Revenue:

Property taxes 14,856,303 15,500,000 14,971,295 15,000,000

Total Revenue 14,856,303 15,500,000 14,971,295 15,000,000

Funds Available 20,536,932$ 26,565,708$ 26,020,679$ 25,599,253$

Expenditures:

Principal 4,140,000$ 6,465,000$ 6,465,000$ 6,150,000$

Interest 5,346,655 8,954,426 8,954,426 8,684,794

Paying agent fees 893 2,000 2,000 2,000

Total Expenditures 9,487,548 15,421,426 15,421,426 14,836,794

Appropriated Reserve (EFB) 11,049,384 11,144,282 10,599,253 10,762,459

Appropriation 26,565,708$ 26,020,679$ 25,599,253$

Mill Levy 7.090 5.710 5.123 5.008

Assessed Valuation $2,125,308,501 $2,715,302,586 $2,922,368,820 $2,995,428,041

121

EAGLE COUNTY SCHOOLS

Eagle, Colorado

BUILDING FUND

2006-07 2007-08 Project 2007-08 2008-09

Actual Budget Budget Estimated Budget

Beginning Fund Balance -$ 120,000,000$ -$ 126,593,616$ 98,745,224$

Revenue:

Bond proceeds 127,422,126 - 128,370,000 - -

Bond premium 9,484,872 - 9,484,872 - -

Interest 3,147,832 3,500,000 7,401,667 3,000,000 1,253,835

Total Revenue 140,054,830 3,500,000 145,256,539 3,000,000 1,253,835

Funds Available 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$

Expenditures:

New Battle Mountain High School 1,037,359 28,160,000 64,600,000 8,000,000 53,100,000

Renovate Eagle Valley High School 254,410 9,700,000 25,200,000 862,555 17,837,445

New Red Canyon High School East 152,548 700,000 2,952,559 2,000,000 952,559

June Creek Elementary 1,326,335 15,000,000 20,173,000 12,000,000 6,173,000

Miller Ranch Road Improvements - - 2,000,000 200,000 1,800,000

Battle Mountain High Renovation - - 3,000,000 - 3,000,000

Facility repair projects 226,109 7,900,000 8,881,665 6,000,000 881,665

Technology 2,464,163 2,040,000 4,400,000 1,785,837 150,000

Land 7,000,290 - 7,000,290 - -

Bond issuance costs 1,000,000 - 1,000,000 - -

Total Expenditures 13,461,214 63,500,000 139,207,514 30,848,392 83,894,669

Appropriated Reserve 126,593,616 60,000,000 6,049,025 98,745,224 16,104,390

Appropriation 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$

Staff:

Construction Manager 1.00 1.00 1.00 1.00 1.00

121

EAGLE COUNTY SCHOOLS

Eagle, Colorado

CAPITAL RESERVE FUND

2006-07 2007-08 2007-08 2008-09

Actual Budget Estimated Budget

Beginning Fund Balance 2,530,360$ 3,963,120$ 3,963,120$ 2,357,360$

Revenue:

Property tax allocation 3,937,892 1,303,386 1,421,924 1,567,164

General fund transfer -

Other local income 137,813 - 2,500,000

Total Revenue 4,075,705 1,303,386 1,421,924 4,067,164

Funds Available 6,606,065$ 5,266,506$ 5,385,044$ 6,424,524$

Expenditures:

Facility improvements 1,158,093$ -$ 330,978$ 1,000,000$

Charter school facility projects 76,702 200,000 19,618 80,000

Buses 443,040 300,000 299,610 558,000

Activity buses - - 126,580 -

Cars, truck and suburbans 165,661 80,000 81,275 130,000

District Office 1,800,000 700,000

Instructional computers 669,049 - 369,623 730,000

Americans with Disabilities 130,400 - 200,000

Total Expenditures 2,642,945 580,000 3,027,684 3,398,000

Reserve 3,963,120 4,686,506 2,357,360 3,026,524

Appropriation 5,300,881$ 5,266,506$ 5,385,044$ 6,424,524$

Other Local Income is an equal offset of the cost the

new distrist office from the proposed sale of land in Gypsum.

121

EAGLE COUNTY SCHOOLS

Eagle, Colorado

DESIGNATED PURPOSE GRANT FUND

CFDA 2006-07 2007-08 2007-08 2008-09

Number Grant Actual Budget Estimated Budget

State At Risk 46,481 - 23,076 -

84.048 Carl Perkins 23,725 36,000 43,336 40,000

State Charter School Capital Constructio 54,315 50,000 50,000 50,000

84.332 Comprehensive School Reform 4,544 - - -

State Eagle County ADAD 12,500 12,500 24,728 25,000

84.120 Gold Star - 4,784 5,090 5,000

93.600 Headstart 413,341 414,622 480,631 500,000

84.196 Homeless 39,506 23,500 11,755 40,000

84.011 Migrant Education 30,210 22,000 29,990 30,000

State Read to Achieve 175,057 - 34,636 35,000

84.009 Special Education Child Find 10,730 11,000 11,000 12,000

84.173 Special Education Preschool 17,240 25,000 25,000 25,000

84.243 Tech Prep Grant 35,815 - - -

84.010 Title I, Literacy 439,349 400,065 313,535 400,000

84.010 Title I, School Improvement 67,030 100,000 144,239 150,000

84.367 Title II, Teacher Quality 88,667 126,548 126,548 120,000

84.164 Title II, Technology 2,857 4,068 4,068 4,500

84.162 Title III, Immigrant Ed - 152,650 152,650 153,000

84.186 Title IV Safe and Drug Free 10,030 10,222 4,536 15,000

84.298 Title V Innovative Grant 7,516 7,516 7,516 7,600

84.162 Title III, 15% ELL Set Aside 158,927 6,277 29,183 30,000

84.276 Title VII, EES Bilingual 37,827 - - -

84.374 Teacher Incentive Fund (TIF) 849,422 1,039,246 853,277 750,000

Foundation Grants 28,087 12,000 - -

Other grants 2,067 400,000 - -

Total revenue and expenditures 2,555,243$ 2,857,998$ 2,374,794$ 2,392,100$

121

EAGLE COUNTY SCHOOLS

Eagle, Colorado

DISTRICT HOUSING FUND

2006-07 2007-08 2007-08 2008-09

Actual Budget Estimated Budget

Beginning Net Assets 291,919$ 341,702$ 341,702$ 378,147$

Revenue:

Rental income 141,874 140,000 131,000 131,000

Deposits retained - - - -

Total Revenue 141,874 140,000 131,000 131,000

Funds Available 433,793$ 481,702$ 472,702$ 509,147$

Expenditures:

Salaries 16,945$ 19,500$ 16,450$ 19,500$

Benefits 3,790 5,000 3,805 5,000

Repairs and maintenance 13,434 53,000 12,350 20,000

Utilities 31,174 32,000 31,450 33,000

Depreciation/amortization 26,748 30,500 30,500 30,500

Total Expenditures 92,091 140,000 94,555 108,000

Reserve 341,702 341,702 378,147 401,147

Appropriation 433,793$ 481,702$ 472,702$ 509,147$

Staff:

Park Manager 0.47 0.47 0.47 0.47

141

EAGLE COUNTY SCHOOLS

Eagle, Colorado

EMPLOYEE BENEFIT TRUST FUND

2006-07 2007-08 2007-08 2008-09

Actual Budget Estimated Budget

Beginning Fund Balance 383,276$ -$ 373,699$ 377,331$

Revenue:

Contributions 4,113,334 4,240,000 4,392,685 4,700,173

Total Revenue 4,113,334 4,240,000 4,392,685 4,700,173

Funds Available 4,496,610$ 4,240,000$ 4,766,384$ 5,077,505$

Expenditures:

Claims 3,621,632$ 3,392,000 3,774,499 4,038,714

Premiums 238,389 318,000 258,105 273,591

Fees 274,181 318,000 351,949 376,586

Supplies 4,226 5,000 4,500 4,905

Total Expenditures 4,138,428 4,033,000 4,389,053 4,693,796

Transfers in 15,517 - - -

Ending FundBalance 373,699 207,000 377,331 383,709

Appropriated Reserve - 207,000 - 383,709

Appropriation 4,240,000$ 5,077,505$

143

EAGLE COUNTY SCHOOLS

Eagle, Colorado

FOOD SERVICE FUND

2006-07 2007-08 2007-08 2008-09

Actual Budget Estimated Budget

Beginning Net Assets 40,412$ 91,882$ 91,882$ 48,581$

Revenue:

Food sales 898,989 861,900 896,770 973,700

Federal reimbursement 483,506 447,500 447,500 530,000

USDA donated commodities 56,135 50,000 50,000 50,000

State reimbursement 13,422 13,000 13,417 14,000

Transfer from General Fund - 50,000 - 97,900

Total Revenue 1,452,052 1,422,400 1,407,687 1,665,600

Funds Available 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$

Expenditures:

Salaries 614,727$ 627,900$ 617,783$ 710,400$

Benefits 125,908 130,300 138,205 137,200

Purchased services 9,105 11,230 17,757 13,100

Food and milk 576,416 595,700 616,800 656,200

Supplies 47,101 40,170 44,968 45,100

Equipment 15,684 3,100 1,475 3,300

Depreciation/amortization 11,641 14,000 14,000 13,000

Total Expenditures 1,400,582 1,422,400 1,450,988 1,578,300

Reserve 91,882 91,882 48,581 135,881

Appropriation 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$

Staff:

Cafeteria Manager 13.00 13.00 13.00 13.00

Cooks 19.50 19.50 23.00 19.50

Director 1.00 1.00 1.00 1.00

Total 33.50 33.50 37.00 33.50

145

EAGLE COUNTY SCHOOLS

Eagle, Colorado

STUDENT ACTIVITY FUND

2006-07 2007-08 2007-08 2008-09

Actual Budget Estimated Budget

Beginning Net Assets 508,117$ 604,931$ 929,306$ 1,135,962$

Revenue:

Student programs 1,390,975 1,607,175 1,753,281 1,755,000

Total Revenue 1,390,975 1,607,175 1,753,281 1,755,000

Funds Available 1,899,092$ 2,212,106$ 2,682,587$ 2,890,962$

Expenditures:

Elementary programs 317,512$ 326,700$ 384,775$ 385,000$

Middle school programs 267,292 236,500 253,000 255,000

High school programs 407,000 415,500 492,850 495,000

Public Education Foundation 302,357 304,100 416,000 416,000

Total Expenditures 1,294,161 1,282,800 1,546,625 1,551,000

Reserve 604,931 929,306 1,135,962 1,339,962

Appropriation 1,557,198$ 2,034,998$ 2,682,587$ 2,890,962$

147

Attachment 05-14-13



BOARD OF EDUCATION AGENDA ITEM





BOARD MEETING OF: May 14, 2008



SUBJECT: Approval of Additional Projects from 3B Bond Funds



GOVERNANCE POLICY: EL-9



ACTION/INFO: Action



TIME NEEDED: 30 min





PERTINENT FACTS:



1. Attached are the lists of projects for consideration for 3B Bond Funds. The total project list is $71,969,200.

We have an estimate of $6,049,025 of unallocated funds. This is an opportunity for the Board to review and

discuss the projects prior to approval































































RECOMMENDATION/

MOTION: Move to approve the additional projects from the 3B bond funds.



ORIGINATOR: Phil Onofrio



APPROVED: Date:

Projects List

BOE May 5, 2008

Phase I

BMHS Turf 490,000$

Smart White Boards 95,200

Design EVHS Stadium 75,000

Elevator Safety 48,000

708,200

Phase II

ECCA GYM / Commons 2,750,000

Phase III

EVHS Stadium 3,305,000

Wood Shop 175,000

Locker Room Remodel 300,000

3,780,000

Phase IV

Food Service Needs 408,100

Replace Bell / Intercom Systems District Wide 950,000

GPS Clock Upgrade District Wide 195,000

Buckhorn Village Pre-Construction Design (100% DD) 675,000

2,228,100

Total All Projects 9,466,300

Funding:

Unallocated Bond Funds 6,045,000

Contingencies 5,343,572

11,388,572$

Detail List

EVHS Stadium Components (Phase III)

Sound System 55,000$

Scoreboard and Infrastructure 80,000

Field Lighting 550,000

Bleacher Seating 620,000

Artificial Turf Field 950,000

8 Lane Track 850,000

Transformer 152,000

Management Fees 48,000

3,305,000

Food Service Needs (Phase IV)

Replace ice maker - AES 5,000

Purchase meat slicer on portable table - BCES 4,500

Replace broken ice machine per Health Dept - BCMS 5,000

Replace dish machine - BCMS 10,000

Replace milk cooler - EES 5,000

Install air gap compsink to prevent back flow per Health Dept - EVES 25,000

Replace old deep fryer - EVHS 5,000

Install air gap compsink to prevent back flow per Health Dept - EVMS 25,000

Install 2 way cleanout on waste line (code issue) - EVMS 40,000

Purchase counter top milk cooler - EVMS 3,500

Purchase food processor - EVMS 3,500

Replace sliding dish door - EVMS 4,000

Replace evap and condenser coils on walk-in ref - EVMS 6,000

Replace mixer - GES 3,500

Install air gap compsink to prevent back flow per Health Dept - MMS 25,000

Replace ice machine - MMS 5,000

Purchase meat slicer on portable table - RHES 4,500

Replace condenser unit and piping walk-in freezer - RHES 6,000

Replace food warmer - RSES 8,000

Install sneeze guard over condiment area per Health Dept - RSES 10,000

Replace freezer with larger walk-in freezer - EVMS 30,000

New walk in or reach in freezer - GES 20,000

Replace ice machine - EVHS 38,000

Equipment Installation - 40% 116,600

408,100

Replace Bell / Intercom Systems District Wide (Phase IV) 950,000

GPS Clock Upgrade District Wide (Phase IV) 195,000

Buckhorn Village Pre-Construction Design (100% DD) (Phase IV) 675,000$

Attachment 05-14-14





BOARD OF EDUCATION AGENDA ITEM







BOARD MEETING OF:` May 14, 2008.



SUBJECT: Approval of EVHS amended Construction Calendar.



GOVERNANCE POLICY: EL-16



ACTION/INFO: Action



TIME NEEDED: 15 min



PERTINENT FACTS:



1. Due to developments in teacher training schedule and construction, EVHS is submitting the attached amended

calendar for approval. The amended calendar starts EVHS on time this year and amends the spring and fall in

the next year a week.



2. Mark will be on hand to answer questions if needed.





















































RECOMMENDATION/

MOTION: Move to approve amended construction calendar for EVHS.



ORIGINATOR: Mike Gass



APPROVED: DATE:

AGENDA REQUEST

Final Draft: 5/1/2007

EVHS Construction Calendar Information: 2008/09 and 2009/10 Dates.

Actual Calendar Dates 2008/09 2008/09 2009/10 2009/10

*Projected ECSD EVHS *ECSD EVHS

Staff First Day 8/25/2008 8/25/2008 8/24/2009 9/15/2009

Students First Day 9/2/2008 9/2/2008 9/1/2009 9/22/2009

Last Day Students 6/4/2009 5/15/2009 6/3/2010 6/3/2010

Last Day Staff 6/5/2009 5/16/2009 6/4/2010 6/4/2010

Graduation 5/30/2009 5/10/2009 5/29/2010 5/29/2010

EVHS Construction Calendar Information: 2008/09-2009/10 Bells and Trimesters.

EVHS Bell Schedule Period 2007/08 Period 2008/09 2009/10

Monday Staff Dev. 7:45-8:45 Staff Dev. 7:40-8:40

1 9:05-10:10 1 9:05-10:15

2 10:15-11:20 2 10:20-11:30

3 11:25-12:30 3 11:35-12:45

Lunch 12:30-1:00 Lunch 12:45-1:15

4 1:05-2:10 4 1:15-2:25

5 2:15-3:20 5 2:30-3:40

Tuesday-Friday 1 8:05-9:15 1 8:05-9:20

Homeroom 9:20-9:50 Homeroom 9:25-9:55

2 9:55-11:05 2 10:00-11:15

3 11:10-12:20 3 11:20-12:35

Lunch 12:20-12:50 Lunch 12:35-1:05

4 12:55-2:05 4 1:05-2:20

5 2:10-3:20 5 2:25-3:40

Trimester Dates ECSD Days EVHS Days

2008/09

First Trimester 9/2-11/25 61 9/2-11/14 54

Second Trimester 12/2-3/5 56 11/17-2/20 54

Third Trimester 3/9-6/4 57 2/23-5/15 53

2009/10

First Trimester 9/1-11/24 61 9/22-12/11 56

Second Trimester 12/1-3/4 56 12/14-3/12 52

Third Trimester 3/8-6/3 57 3/15-6/3 53



NEW HIRES:

Name Position School/ Department Type of Allocation Effective Date

Beidel, Christy Science Teacher BMHS Budgeted 8/25/2008

Bergin, Brittany Substitute Teacher District Wide Budgeted 4/14/2008

Cochran, Kay Bus Driver Trainee Transportation Budgeted 4/21/2008

Cropp, Kathleen 3rd Grade Teacher EES Budgeted 8/21/2008

Espiritu Darpli, Jo Ann Substitute Teacher District Wide Budgeted 4/28/2008

King, Mark Bus Driver Trainee Transportation Budgeted 4/21/2008

LaVoy, Ann 3rd Grade Teacher RHES Budgeted 8/21/2008

Lounsberry, Elizabeth Office Manager EVMS Budgeted 8/4/2008

Merino, Jaenneth Kindergarten Teacher AES Budgeted 8/21/2008

Musser, Drew 5th Grade Teacher EES Budgeted 8/21/2008

Switala, John Social Studies Teacher (8th Grade) BCMS Budgeted 8/21/2008

Turro, Ellen 4th Grade Teacher BCES Budgeted 8/21/2008

Wolf, Juli ELA/Spanish Teacher EVES Budgeted 8/21/2008

ADDITIONAL POSITIONS:

Name Position School/ Department Type of Allocation Effective Date

Bergin, Brittany Long-Term Substitute Teacher (ELA for Stephanie Archibeque) BMHS Budgeted 4/14/2008

Lengel, Edie Long-Term Substitute Teacher (G/T for Maria Switala) EVES Budgeted 5/14/2008

Shelley, Heidi Long-Term Substitute Teacher (Technology) RHES Budgeted 5/13/2008

Westenfelder, Renee Mentor Teacher RHES Budgeted 8/13/2008

REHIRES:

Name Position Effective Date

Chato, Amy 1st Grade Teacher 8/21/2008

Degen, Kelly Elementary Teacher (Mentor Release) 8/25/2008

Douglas, Monica 0.45 Physical Education Teacher/0.05 Title I Teacher 8/25/2008

Kipp, Denise 0.8 Science Teacher 8/25/2008

Reynecke, Courtney Mathematics Teacher (7th/8th Grade) 8/25/2008

Sanders, Shiloy 0.5 Master Teacher 8/11/2008

Warner, Sarah Substitue Teacher 4/21/2008

TRANSFERS:

Name From Effective Date

Demeduk-Aho, Deborah 2nd Grade Teacher (Mentor) - RHES 8/11/2008

RHES

EVMS

BCES

AESMMS

MMES

To

School/Department

District Wide

P.O. BOX 740 · EAGLE, COLORADO 81631 · 970.328.6321 FAX 970.328.1024

Personnel List

May 14, 2008

Attachment 05-14-15*

Governance Policy: EL-4(2)

Master Teacher - RHES

Raymond, Lauren 2nd Grade Teacher (Master) - EES 8/11/2008

RESIGNATIONS:

Name Position Effective Date

Brown, Michael 0.5 Physical Education Teacher/0.5 Permanent Substitute Teacher 6/5/2008

Drager, Kirk Mathematics Teacher 6/5/2008

King, David Affective Needs Teacher 6/5/2008

Murtha, Wanda Sue 4th Grade Teacher 6/5/2008

Weatherly, Aaron 8th Grade Teacher 6/5/2008

Webb, Sara 5th Grade Teacher 6/5/2008

TERMINATIONS:

Name Position Effective Date

N/A

RETIREMENTS:

Name Position Effective Date

N/A

FMLA LEAVES:

Name Position School/Dept. Date From Date To

Smith, Robin 1st Grade Teacher EES 5/19/2008 6/5/2008

Switala, Maria 0.6 G/T Teacher EVES 5/7/2008 6/5/2008

DISTRICT VACANCY LIST:

Name Professional/Support Position Type of AllocationReplacing Posted Date

District Wide

Director of English Language

Learning

(For 2008-09 SY) Professional Budgeted J. Shank 4/17/2008

Master Teacher(s)

(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008

Mentor Teacher(s)

(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008

Gifted/Talented Coordinator

(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008

Substitute Teacher(s) Budgeted Continuous

Substitute Bus Driver(s) Budgeted Continuous

Substitute Cafeteria

Manager(s) Budgeted Continuous

Substitute Cook(s) Budgeted Continuous

Substitute Custodian(s) Budgeted Continuous

Human Resources

No Openings

Maintenance

No Openings

Technology

No Openings

BMHS

Kindergarten Teacher (0.5 Master)

- EES

MMS

School/Department

School/Department

BCMS

MMES

AES

School/Department

EVMS

Avon Elementary

Preschool Teacher

(For 2008-09 SY) Professional Budgeted H. Potts 4/16/2008

Kindergarten Teacher

(For 2008-09 SY) Professional Budgeted J. Brock 4/16/2008

5th Grade Teacher - Bilingual

Preferred

(For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008

Mentor Teacher

(For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008

Technology/Mentor Release

Teacher - Mentor Preferred

(For 2008-09 SY) Professional Budgeted A. Guercio 4/28/2008

0.5 Title I Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008

Crossing Guard (2.5 hrs/wk) Support Staff Budgeted T. Berns 2/26/2008

Moderate Needs

Paraprofessional IV - Bilingual

Preferred Support Staff Budgeted New Allocation 4/17/2008

Brush Creek Elementary

Preschool Teacher

(For 2008-09 SY) Professional Budgeted J. Barton 3/6/2008

0.7 ELA Teacher

(For 2008-09 SY) Professional Budgeted L. Pena 3/6/2008

Interim 0.8 Science Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008

(3) Cognitive Needs

Paraprofessional(s) IV

(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008

Eagle Valley Elementary

1st Grade Teacher - Bilingual

Preferred

(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008

2nd Grade Teacher -

Bilingual Preferred

(For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008

Affective Needs Teacher

(For 2008-09 SY) Professional Budgeted D. King 5/7/2008

0.8 Gifted/Talented Teacher

(For 2008-09 SY) Professional Budgeted M. Switala 5/7/2008

Guidance Counselor

(For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008

Edwards Elementary

1st Grade Teacher

(For 2008-09 SY) Professional Budgeted C. Gallegos 4/29/2008

Spanish Reading Teacher

(For 2008-09 SY) Professional Budgeted C. Valderamma 2/26/2008

Building Paraprofessional IV Support Staff Budgeted New Allocation 3/6/2008

Cognitive Needs

Paraprofessional IV Support Staff Budgeted J. Dauphinais 4/9/2008

Custodian Support Staff Budgeted A. Gutierrez 5/1/2008

Gypsum Elementary

1st Grade Teacher - Bilingual

Preferred

(For 2008-09 SY) Professional Budgeted M. Stalnaker 4/16/2008

2nd Grade Teacher - Bilingual

Preferred

(For 2008-09 SY) Professional Budgeted B. Wurtsmith-Lubbers 4/16/2008

4th Grade Teacher -

Math/Science Preferred

(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008

5th Grade Teacher - Mentor

Preferred

(For 2008-09 SY) Professional Budgeted R. Valdez 2/26/2008

5th Grade Teacher - Mentor

Preferred

(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008

0.5 ELA Teacher

(For 2008-09 SY) Professional Budgeted R. Cuevas 3/6/2008

ELA Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008

Media Teacher

(For 2008-09 SY) Professional Budgeted L. Birk 2/26/2008

June Creek Elementary

3rd Grade Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008

0.5 4th Grade Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008

0.2 Special Education Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008

Permanent Substitute Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008

0.6 Building Paraprofessional

IV Support Staff Budgeted New Allocation 3/6/2008

Cafeteria Manager Support Staff Budgeted New Allocation 4/10/2008

Cook Support Staff Budgeted New Allocation 4/10/2008

0.5 Custodian Support Staff Budgeted New Allocation 3/6/2008

Lead Custodian Support Staff Budgeted New Allocation 3/6/2008

Meadow Mountain Elementary

2nd Grade Teacher

(Mentor Preferred)

(For 2008-09 SY) Professional Budgeted C. Wright-Williams 5/7/2008

4th Grade Teacher

(For 2008-09 SY) Professional Budgeted Anticipated 2/13/2008

5th Grade Teacher

(For 2008-09 SY) Professional Budgeted Anticipated 2/13/2008

Master Teacher

(For 2008-09 SY) Professional Budgeted L. Miller 2/19/2008

Moderate Needs Teacher

(For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008

0.63 Title I Teacher

(For 2008-09 SY) Professional Budgeted D. Soenksen 4/18/2008

Red Hill Elementary

3rd Grade Teacher

(For 2008-09 SY) Professional Budgeted J. Kottenstette 5/8/2008

Art Teacher

(For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008

ELA Teacher

(For 2008-09 SY) Professional Budgeted K. Cook 2/26/2008

Building Paraprofessional III

(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008

Red Sandstone Elementary

Kindergarten Teacher

(For 2008-09 SY) Professional Budgeted N. Allen 3/26/2008

3rd Grade Teacher

(For 2008-09 SY) Professional Budgeted S. Polland 5/7/2008

Lead Custodian

(For 2008-09 SY) Professional Budgeted R. Alley 4/18/2008

0.5 Custodian (For

2008-09 SY) Professional Budgeted New Allocation 4/18/2008

Berry Creek Middle

6th Grade Teacher

(For 2008-09 SY) Professional Budgeted K. Gronberg 4/7/2008

Industrial Arts Teacher

(For 2008-09 SY) Professional Budgeted D. Scott 5/7/2008

Language Arts Teacher

(7th Grade)

(For 2008-09 SY) Professional Budgeted K. Texler 3/26/2008

Master Teacher

(For 2008-09 SY) Professional Budgeted K. Gardner 4/10/2008

Media Teacher

(For 2008-09 SY) Professional Budgeted K. Mincick 4/18/2008

Eagle Valley Middle

0.5 Assistant Principal/0.5

Master Teacher

(For 2008-09 SY) Professional Budgeted

New

Allocation/B.

Romersheuser 4/16/2008

Spanish Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008

Cafeteria Manager Support Staff Budgeted Anticipated 4/10/2008



Gypsum Creek Middle

Science Teacher (6th Grade)

(For 2008-09 SY) Professional Budgeted D. Birk 3/12/2008

Minturn Middle

Permanent Substitute Teacher Professional Budgeted M.Brown/ P.Mackey 4/17/2008

0.5 Building Paraprofessional

IV/0.5 Moderate Needs

Paraprofessional IV Support Staff Budgeted S. Richards 2/26/2008

Battle Mountain High

0.5 Foreign Language

Teacher

(For 2008-09 SY) Professional Budgeted E. Landgraff 4/9/2008

Mathematics Teacher

(For 2008-09 SY) Professional Budgeted K. Drager 5/8/2008

Vail Ski & Snowboard

Academy Mathematics

Teacher

(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008

Vail Ski & Snowboard

Academy Spanish Teacher

(For 2008-09 SY) Professional Budgeted E. Landgraf 4/9/2008

Head Cross Country Coach

(For 2008-09 SY) Support Staff Budgeted Coaching Allocation 3/27/2008

Head Football Coach

(For 2008-09 SY) Support Staff Budgeted Coaching Allocation 4/9/2008

Head Boys Track & Field

Coach

(For 2008-09 SY) Support Staff Budgeted Coaching Allocation 3/27/2008

Head Nordic Ski Coach

(For 2008-09 SY) Support Staff Budgeted Coaching Allocation 2/7/2008

Assistant Nordic Ski Coach

(For 2008-09 SY) Support Staff Budgeted Coaching Allocation 2/7/2008

0.47 Counseling/ELA

Secretary Support Staff Budgeted T. Landauer 5/1/2008

Lead Custodian Support Staff Budgeted H. Jaramillo 4/23/2008

Eagle Valley High

Auto Teacher

(For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008

0.5 Consumer & Family

Studies Teacher

(For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008

Mathematics Teacher

(For 2008-09 SY) Professional Budgeted M. McCann 4/9/2008

Mathematics Teacher

(For 2008-09 SY) Professional Budgeted B. Peterson 5/7/2008

Red Canyon High

No Openings

Eagle County Charter Academy

Assistant Principal

(For 2008-09 SY) Professional Budgeted B. O'Riley 3/27/2008

Interim 2nd Grade Teacher

(For 2008-09 SY) Professional Budgeted T. Willis 3/27/2008

4th Grade Teacher

(For 2008-09 SY) Professional Budgeted T. Plain 3/27/2008

5th/6th Grade Science

Teacher

(For 2008-09 SY) Professional Budgeted D. Kipp 3/27/2008

7th/8th Grade Science

Teacher

(For 2008-09 SY) Professional Budgeted J. Squires 11/30/2007

Special Education Teacher

(For 2008-09 SY) Professional Budgeted L. Butzko 3/27/2008

Head Start/CPP

0.5 Office Manager Support Staff Budgeted E. Schlegel 12/18/2006

Attachment 05-14-16*





BOARD OF EDUCATION AGENDA ITEM





BOARD MEETING OF: May 14, 2008.



SUBJECT: Approval of Negotiated Agreement.



GOVERNANCE POLICY: EL-9.



ACTION/

INFORMATION: Action.



TIME NEEDED: Consent



PERTINENT FACTS:



1. Negotiations with the ECEA were held on April 23-24 and attached is the agreement as a result of these

negotiations.





























































RECOMMENDATION/

MOTION: Move to approve Negotiated Agreement dated April 30, 2008.



ORIGINATOR: John Pacheco



APPROVED: DATE:

AGENDA REQUEST





Eagle County Schools (ECS) / Eagle County Education Association (ECEA)

Negotiated Agreement

4/30/08



The purpose of this document is to outline the basic tenets of agreements made

between ECS Administration and ECEA Representatives (hereafter collectively

referred to as the Negotiations Team) during the Spring Negotiations Meeting of

2008. These results were arrived at through an Interest-Based Bargaining

approach, which led us to reach a collaborative agreement and give subsequent

recommendations to the Eagle County School District Board of Education for

action. Both the ECS Administration and ECEA recognize the board as having the

final determination in choosing to enact the results of this agreement at a regular

board meeting.



In the course of the process, each side was allowed to bring 3 issues to the table

for discussion. The group collectively decided to focus on 5 areas: School Event

Compensation, Health Benefits, Paid Leave Policy, Salary and Supplemental Pay.

This document identifies those areas and describes the agreed upon solutions

and recommended courses of action.



1. School Event Compensation



Currently, Eagle County Schools pays teachers a rate of $10 per hour to teachers

that perform activities like ticket taking, scorekeeping, or working concessions at

school-related activities and events. Because it has become increasingly difficult

to attract staff to cover these events, ECS Administration and ECEA feel it is

important to reward staff who take on these additional responsibilities.



Because of this, we agree to raise the hourly rate from $10 per hour to $12 per

hour for work of this nature for the 2008-09 school-year.



2. Health Benefits



A chronic issue facing ECS is providing affordable and quality health care benefits

to employees. It is the consensus of the Negotiating Team that the current

health benefits program at ECS does not confer quality care and is not affordable

for families.



We recognize that this is a complex and national problem and that solutions

should be carefully considered and studied before taking action. As a result, the

Negotiations Team agrees to charge the current Employee Benefits Trust Group

to expand its membership and undertake a comprehensive study of our health

benefits plan. This expanded group will take its recommendations to the Board

of Education in the Spring of 2009 for consideration.







More immediately, the Negotiations Team also agrees that the Employee Benefits

Trust Group should make any immediate and positive changes to the health

benefits plan for next school year, if appropriate. Also, the Negotiations Team

charges the ECS Office of Human Resources to develop employee tutorials and

support materials to assist employees in accessing and understanding their

benefits.



3. Paid Leave Policy



The Negotiations Team agrees on the values of keeping highly qualified teachers

in front of every single student every single day. The current system of Sick

Leave and Personal Leave does not align with this value, as it provides no

incentive for not using paid leave. In addition to the reduction of quality

instructional time for students, excessive leave use by our certified staff creates

a burden on our substitute teaching pool.



In order to address this issue, the Negotiations Team agrees to create a Paid

Leave Study Committee to evaluate the current leave policies in place in ECS,

evaluate several potential changes to these policies put forth by the Negotiations

Team and evaluate outside districts’ policies. All changes should be evaluated

through the lens of how it might positively impact the problems with the current

Paid Leave Policy and what (if any) fiscal impact the change might have – with

an end goal of remaining cost neutral.



The Paid Leave Study Committee will provide recommended changes to the

Negotiations Team for consideration no later than July 1, 2008, in order to be

put in place for the 2008-09 school-year, pending approval from the Negotiations

Team and the Board.



4. Salary



The Negotiations Team supports the work of the Performance-Based Steering

Committee and applauds the Board of Education’s recent adoption of the

recommendations from this group. We agree with the Board’s decision to use

the new model of performance pay for the 2007-08 school-year and to evaluate

the performance pay system on an on-going basis for modifications. Further, we

support the current processes underway to study the employee evaluation

system for increased reliability and validity.

















5. Supplemental Pay Schedule



In the Fall, the Negotiations Team agreed to study Elementary School needs and

bring them back to the Negotiations Team for discussion this Spring. The Team

agreed to include Elementary STUCCO on the schedule at l.5% and agreed that

the 4th and 5th grade overnight field trips were at the discretion of each

Elementary Principal with the cost being the responsibility of each school. The

Team also agreed to bring the issue to the Elementary School Principals at one

of their upcoming meetings a discussion regarding possible consistent pay for

those overnight trips.