EAGLE COUNTY, Colorado — Check the web extras on the right for a downloadable version of the 5.14.08 meeting agenda for the Eagle County Board of Education.
BOARD OF EDUCATION
AGENDA
May 14, 2008
BOARD MEMBERS
Mr. Scott Green, President
Mrs. Connie Kincaid-Strahan, Vice-President
Mr. Brian Nolan, Secretary/Treasurer
Mr. Andy Arnold
Mr. Jason Benderly
Mrs. Carrie Benway
Mrs. Jeanne McQueeney
John D. Pacheco, Interim Superintendent
Page 1 of 2 051408BDAGN
P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024
John Pacheco
Interim Superintendent
N O T I C E OF M E E T I N G
Eagle County School District RE 50J
BOARD OF EDUCATION
At District Office, 757 E. Third Street, Eagle
Wednesday, May 14, 2008
Regular Session Begins @ 6:00 P.M.
Estimated Time: 3.25 hours
A. General Functions
Call to Order.
05-14-1 Work Session. (3:00 – 5:00 P.M.)
1. Presentation of 3rd Grade CSAP Results.
05-14-2 Executive Session. (5:00 – 6:00 P.M.)
• Personnel.
05-14-3 Regular Open Session. (6:00 P.M.)
B. Public Participation of Board Meeting. (5-minute limit, please)
Questions and comments are welcomed at this time. Each person shall normally have five minutes to address the Board
on consent or non-agenda items, but the time can be adjusted at the discretion of the Board or the Board President.
Persons may speak on any agenda item for 3 minutes at the time of the specific agenda item. The Board is not obligated
to respond to items even though the information has been presented by a participant and the Board may also ask for this
item to be placed on a future agenda.
05-14-4 Approval of Consent Agenda Items.* (2 min)
Action. Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the
Board of Education to focus on other items contained in a lengthy agenda. An item may be
“removed” from the Consent Agenda and considered separately by any member of the Board of
Education.
05-14-5* Approval of Agenda.
05-14-6* Approval of Minutes.
05-14-9* Approval of Monitoring Report for Governance Policy EL-10, Communication
and Counsel to the Board.
05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location.
05-14-15* Personnel List.
05-14-16* Approval of Negotiated Agreement.
05-14-5* Approval of Agenda. (Consent)
Action.
05-14-6* Approval of Minutes. (Consent)
Action. Minutes from April 23, 2008 and May 5, 2008 BOE Meetings.
C. Report of Superintendent. (20 min)
D. Board Reports. (15 min)
Page 2 of 2 051408BDAGN
E. Public Interest Items for Discussion.
05-14-7 Approval of BMHS Substance Abuse Policies. (30 min)
Action. (Mike Gass presenting.)
(Attachment 05-14-7)
05-14-8 Early Childhood: Progress and Possibilities. (30 min)
Info. (Heather Eberts presenting.)
(Attachment 05-14-8)
G. Board Policies and Administrative Regulations.
05-14-9* Approval of Monitoring Report for Governance Policy EL-10, (Consent)
Action Communication and Counsel to the Board.
(John Pacheco presenting.)
(Attachment 04-12-19*)
05-14-10 Approval of Monitoring Report for Governance Policy EL-13, (15 min)
Action. Standards Based Education and EL-15, Instructional Materials
Selection and Adoption.
(Mike Gass & Heather Eberts presenting.)
(Attachment 04-12-10)
05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location. (Consent)
Action (John Pacheco presenting.)
(Attachment 04-12-11*)
F. Business and Operations.
05-14-12 Presentation of Preliminary Budget – Public Hearing. (30 min)
Info. (Phil Onofrio presenting.)
(Attachment 05-14-12)
05-14-13 Approval of Additional Projects from 3B Bond Funds. (30 min)
Action. (Phil Onofrio presenting.)
(Attachment 05-14-13)
05-14-14 Approval of Revision to EVHS Summer Construction Calendar (15 min)
Action. (Mike Gass presenting.)
(Attachment 05-14-14)
H. Employee Relations.
05-14-15* Personnel List. (Consent)
Action. (Jason Glass presenting.)
(Attachment 05-14-15*)
05-14-16* Approval of Negotiated Agreement. (Consent)
Action. (John Pacheco presenting.)
(Attachment 05-14-16*)
I. General Administration.
05-14-17 New/Old Business.
J. Discussion Items.
05-14-18 Feedback and Evaluation of Meeting. (5 min)
Info. A. Evaluate Decisions of this BOE Meeting in Terms of Governance Policies.
05-14-19 Input for Next Meeting. (5 min)
Info.
05-14-20 Adjournment.
UPCOMING BOE MEETINGS:
The Work Session of the next regularly scheduled BOE meeting is
Wednesday, May 28, 2008, 3:00 P.M. at District Office in Eagle
Attachment 05-14-1.1
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Presentation of 3rd Grade CSAP Results.
GOVERNANCE POLICY: E-1.
ACTION/INFO: Info.
TIME NEEDED: 30 minutes.
PERTINENT FACTS:
1. The third grade reading CSAP results arrived April 25, 2008.
2. These were released to the BOE on May 1. The press had access to the scores through a press release by Brooke
Skjonsby.
3. This data will be used to assess instructional practices, programs, curriculum, and staff development for the
2008-09 school year. It will also provide diagnostic information for individual third grade students in regard to
reading abilities.
4. Attached is an overview of school, district, and state results.
5. This presentation will provide a detailed review of the data and an opportunity for questions and discussion.
RECOMMENDATION/
MOTION:
ORIGINATOR: Heather Eberts
APPROVED: DATE:
AGENDA REQUEST
1
3rdGrade CSAP Results
Presented: May 14, 2008
By: Heather Eberts & Mike Gass
All Students
All Students
0
10
20
30
40
50
60
70
U PP P A
%P and A
Eagle
CO
12%
11%
20%
18%
61% 64%
7% 7%
2
Disaggregation Summary
Raw Data –3rdGrade CSAP
3
English speaking students
School Population Data
4
English language learners who took the
test in English
ELL
0
20
40
60
80
100
NEP LEP FEP
%P and A
17%
55%
88%
Language Background
0
10
20
30
40
50
60
70
80
90
English Spanish
%P and A
80%
45%
5
Lectura
Lectura–Disaggregation summary
6
Gifted Students
Free and Reduced Lunch Data
Free and Reduced
38
4042
44
46
48
50
52
Free Reduced
%P and A
43%
50%
7
Analysis
The district improved over last year’s scores
–68% P&A this year; 63% last year.
AES showed 34% growth over last year.
GAP still exists with F/R lunch students and
ELL students as compared to English
speaking students.
Overall, 68% were P or A, while 81% of
English-speaking students were P or A.
Minutes April 23, 2008, Meeting
Page 1 of 6
P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024
Eagle County School District RE 50J
BOARD OF EDUCATION
AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE
Wednesday, April 23, 2008, 5:00 P.M.
MINUTES
Board Members Present Administration Present
Andy Arnold Heather Eberts
Jason Benderly Mike Gass
Carrie Benway Phil Onofrio
Scott Green John Pacheco
Connie Kincaid-Strahan
Jeanne McQueeney
Brian Nolan
Board Members Absent Administration Absent
A quorum was present, and due notice had been published. (All Attachments listed are available for
review at the District Office.)
A. General Functions
The meeting was called to order at 5:00 p.m.
04-23-1 Executive Session.
At 5:01 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(f) for
the purpose discussing teacher negotiations. John Pacheco, Mike Gass, Phil Onofrio and Jason Glass were
invited to attend. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call
vote to adjourn into Executive Session. (7-0) (Motion carried.)
04-23-2 Regular Open Session.
The meeting was reconvened at 6:13 P.M.
The Board participated in the Pledge of Allegiance.
B. Public Participation at Board Meeting.
There was no public input at this time.
04-23-3 Approval of Consent Agenda Items.*
04-23-4* Approval of Agenda.
04-23-5* Approval of Minutes.
04-23-12* Personnel List.
Scott Green moved to approve the consent agenda. Connie Kincaid-Strahan seconded the motion. All
members present voted aye on a roll call vote. (7-0) (Motion carried.)
04-23-4*
Approval of Agenda.
This Agenda Item was approved under the Consent Agenda.
04-23-5*
Approval of Minutes.
This Agenda Item was approved under the Consent Agenda.
Minutes April 23, 2008, Meeting
Page 2 of 6
C. Report of Superintendent
John Pacheco reported that three Eagle County Charter Academy (ECCA) students recently participated in
the state science fair and did extremely well; Garret Cerny placed 1st in Behavioral and Social Sciences,
Haley Herbert placed 4th in Plant Sciences and Johanna Hayes competed at the state level. These students
presented their projects to the Board.
Mr. Pacheco encouraged the Board to attend the high school graduation ceremonies, which are as follows:
• Red Canyon High School (RCHS): Friday, May 30, 2008; 10:00am; 4 Eagle Ranch in Wolcott.
• Battle Mountain High School (BMHS): Saturday, May 31, 2008; 12:30pm; Ford Amphitheater in Vail.
• Eagle Valley High School (EVHS): Saturday, May 31, 2008; 9:00am; Hot Stuff Stadium in Gypsum.
• New American School (NAS): Saturday, June 14, 2008; 12:00pm; Gypsum Amphitheater in Gypsum.
Mr. Pacheco reported that there will be a ‘Shaping the Future of Eagle County’ group meeting on Monday,
April 28, in the Eagle County Room at the Eagle County Building. This group would like to discuss
housing, county growth, employment and various other topics. This group is bringing in a Colorado State
Demographer who has specifically studied the Eagle County community.
Mr. Pacheco distributed the Eagle County Youth Collaborative (ECYC) agreement/memorandum of
understanding they recently developed. (Attachment C) The ECYS is a partnership of Eagle County youth-
serving organizations who are members of the Eagle River Youth Coalition. The purpose of ECYC is to
decrease the academic achievement gap of students enrolled in Eagle County Schools (ECS). ECYC will
further foster positive youth development in order for Eagle County youth to become successful adults. Mr.
Pacheco informed the Board that they should expect to revisit this on May 28 for approval.
Mr. Pacheco distributed information from the Colorado Department of Education (CDE) outlining the
Comprehensive Appraisal for District Improvement (CADI) process. Mr. Pacheco reported that the CADI
team has been with ECS all week interviewing staff, board members and community members. This group
plans to give a comprehensive presentation on their discoveries.
Mr. Pacheco informed the Board that John Kuglin was recently featured in Ed-Tech Magazine. Mr. Kuglin
has been invited to give presentations at the local, regional and national levels to inform groups about ECS’
technology efforts, which gives a lot of notoriety to this District.
Mr. Pacheco reported that Kristin Ramstad, Director of Early Childhood, has been working with the county
to provide early childhood care in Gypsum, specifically below New America School. The County has
allocated some dollars and has asked the Board to do so as well. Heather Eberts and Mr. Pacheco will bring
this to the Board at the May 14 meeting to show what this process will entail and outline ECS’
responsibilities in supporting this worthwhile effort.
D. Board Reports.
Brian Nolan reported that he would like to form a real estate brain think tank. In addition to Connie
Kincaid-Strahan’s professional wisdom, other big players in the valley are needed to make intelligent and
informed decisions.
Carrie Benway reported that she was surprised to learn that we are not offering any summertime programs
for 3rd graders struggling with reading. As a Board goal of every 4th grader being proficient in reading, this
should certainly be addressed. Scott responded that this should be discussed in new/old business.
E. Public Interest Items for Discussion.
04-23-6
Performance Pay Committee Report.
John Pacheco stated that he is in full support of approve of the Performance Pay Committee Report.
Brian Nolan and Jason Benderly thanked the committee for their endless efforts in examining and
redesigning the current system.
Mr. Benderly read the following aloud for Board approval:
The underlying principles of the committee’s recommendation are as follows:
Minutes April 23, 2008, Meeting
Page 3 of 6
o First, there will be two components to annual compensation: (1) an annual bonus and (2) a
salary adjustment.
o Second, the annual bonus will be based on two components:
• A building measure.
• A District measure.
o Third, the salary adjustment will be based on two components:
• A negotiated district-wide adjustment.
• An individual evaluation adjustment.
For the academic year 2007-08, the following percentages will be applied to these components
based on ECSD finances and the recommendations of the committee:
o Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%).
o Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%).
o We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for
a potential total payout of 6%.
These percentages will be reviewed annually by the Board of Education and adjusted accordingly.
Scott Green stated that if the Board is in agreement, they should approve this report as presented.
In looking at the recommendations, Mr. Benderly stated that he would like to better understand the different
concepts and (in practice) what this could mean for a given academic year. It is his understanding that the
numbers could fluctuate, but the principles and theories will not change. Jason Glass responded that the
performance change will take place this year.
Brian Nolan moved to approve the recommendations of the Performance Pay Committee as presented with
the following conditions:
I. The underlying principles of the committee’s recommendation are as follows:
a. First, there will be two components to annual compensation: (1) an annual bonus and (2) a salary
adjustment.
b. Second, the annual bonus will be based on two components:
i. A building measure.
ii. A District measure.
c. Third, the salary adjustment will be based on two components:
i. A negotiated district-wide adjustment.
ii. An individual evaluation adjustment.
II. For the academic year 2007-08, the following percentages will be applied to these components based on
ECSD finances and the recommendations of the committee:
a. Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%).
b. Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%).
c. We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for a
potential total payout of 6%.
III. These percentages will be reviewed annually by the Board of Education and adjusted accordingly.
Carrie Benway seconded the motion. Jason Benderly, Carrie Benway, Scott Green, Connie Kincaid-Strahan,
Jeanne McQueeney and Brian Nolan voted aye, Andy Arnold voted nay on a roll call vote. (6-1) (Motion
carried.)
04-23-7
DAAC Report.
John Pacheco reported that he has had the pleasure of working with DAAC over the past several months,
which has been comprised of a committed group of staff, parents and community members. This group has
taken the time to work with various schools, and departments and programs within those schools, to develop
questions and recommendations around a variety of topics.
DAAC members Bev Rasmussen, Lori Hixon, Doreen Somers, Deb Sheehy and Jason Pyle presented
recommendations to the Board in four different areas: District-wide, Early Childhood and Elementary
School, Middle and High School and Special Departments.
Scott Green asked if one social worker would be sufficient for the entire district. Mike Gass responded that
it would be ideal to have social workers on both the east and west ends that are bilingual. Brian Nolan
inquired about having a social worker that caters to grades K-6 and a social worker that caters to grades 7-
Minutes April 23, 2008, Meeting
Page 4 of 6
12. Mr. Pacheco replied that a feeder is really important because you are working with the same families.
DAAC reported that, more importantly, you are relieving the staff of these duties. Principals weren’t acting
as educational leaders when focusing on social work.
Mr. Pacheco stated that these are recommendations of DAAC; he was chair of the meetings and answered
questions from the District perspective.
Mr. Green thanked DAAC for their service, preparation and recommendations. He assured this group that
over the course of the last several years, all of the recommendations have been looked at and carefully
considered. Mr. Green then asked the group to state their top 3, non-negotiable items. DAAC replied,
unanimously: Master Teacher FTE, Social Workers and maintaining a focus on teacher retention.
Mr. Nolan asked if this was an annual report to the Board. DAAC replied that it was. Brian asked if there
were some things on the list this year that were also on the list last year and if there was a process in place to
look at each year’s list to determine priorities, those items worth keeping on the list versus removing, etc.
Mr. Pacheco responded that because of the transition in the spring last year, some items were overlooked
and/or not determined as priorities. In looking at last year’s list, there were some items that were attended to
and some that were not and this year’s list is much shorter with more targeted items. Mr. Pacheco stated that
in talking with Principals, their #1 concern is FTE. Mr. Nolan stated that there should be a living and
working document to determine what has been granted, what has not, etc.
Andy Arnold suggested that Phil Onofrio go through the highest priority items and put some dollars to
them. Mr. Arnold also expressed an interest in an on-going progress report on how we are doing with these
items. The Board should think about the budgeting process and the strategic plan, and begin prioritizing
everything.
Mr. Onofrio stated that this year, ECS allocated an additional $75 per pupil per school and the Principals
were given the money and placed in a position to decide what is most needed at their respective schools. Mr.
Pacheco added that Toni Boush decided that Minturn Middle School (MMS), for example, really needed a
counselor. The school community should make these decisions. DAAC also stated that these
recommendations are what the Principals told them they needed.
Scott Green moved to approve the monitoring report for Governance Policy EL12, Commitment to
Accomplishment and Accountability, DAAC End-of-year report. Brian Nolan seconded the motion. All
members present voted aye on a roll call vote. (7-0) (Motion carried.)
04-23-8
BMHS Substance Abuse Task Force
Mike Gass stated that this has been a truly collaborative effort in tackling an increasingly growing problem
in Eagle County. He introduced the task force, which is comprised of ECS staff, parents and community
members; Joe Hoy (Sherriff), Ted Eicholtz (SRO), Brian Hollenbaugh (SRO), Sandy Rose (DA), Jeanne
Hennessey (BMHS Guidance Counselor), Rich Houghton (BMHS Athletic Director), Greg Slosinger, Ellen
Eaton (BMHS parent), Janet DeClarke (BMHS parent), Taylor Bearstow (BMHS student), Kimberly
Roland, Brian Hester (BMHS Principal) and Phillip Qualman (BMHS Assistant Principal) were all present
to address the Board.
Jason Benderly asked how ‘non-school related’ is defined. Brian Hester responded this is primarily when
issues arise outside of school and/or at non-school sponsored functions (ie. law enforcement arrests a
student over the weekend). Brian Hester added that parents have rallied around providing drug- and alcohol-
free homes to help students avoid getting in trouble outside of school (safehomespledge.com).
Andy Arnold asked how this will be introduced to students and was looking for verification that this is in
fact the new policy. Mr. Hester added that the all students are brought together in small groups (typically
during homeroom) to explain expectations and policy changes and this information has been effectively
distributed during parent/teacher conferences, PTA meetings and booster club meetings. Mr. Hester said that
if these recommendations are approved by the Board, BMHS staff would like to communicate this with
parents and students before summer.
Connie Kincaid-Strahan asked how they are looking to engage those students not involved in extra-
curricular activities (25% of the total BMHS population). Mr. Nolan replied that this is where the voluntary
Minutes April 23, 2008, Meeting
Page 5 of 6
drug-testing would come into play and hopes to provide incentives to and empower those not involved in
extra-curricular activities that will take this pledge by offering scholarship opportunities and
recommendations on college applications. Clearly this is a work in progress and will definitely take time to
evolve.
Jeanne expressed concern regarding lack of clarification on the policies around infractions and asked if one
policy may be different at one school versus another. Mr. Gass responded that there is more accurate and
representative data at BMHS than any other school, and that the recommendations of this group were very
much supported.
Janet DeClarke stated that parents and students can receive the proper support, knowledge and education
through current program modifications the task force is recommending. This is not a class or a course;
parents can learn strategies to work with their children in order for these to be successful interventions,
whether it entails dealing with an issue internally or referring students to counselors and/or moral support
groups in the community.
The BMHS Substance Abuse Task Force was encouraged to move forward with policy changes, pending
legal advice and financial implications.
Connie Kincaid-Strahan left the meeting at 9:00pm.
F. Business and Operations.
04-23-9
Urban Land Institute Presentation.
John Nichols, along with two gentlemen from the Urban Land Institute, addressed the Board regarding an
interest in developing a long-range plan for ECS and Eagle-Vail Metro District to work together in
identifying how both groups can leverage current and future assets, specifically the 14 1⁄2 acres adjacent to
Eagle-Vail.
Through the ULI study, ECS and Eagle-Vail Metro District can continue to work together and entertain
future discussions regarding current land share uses. The group is requesting ECS help with 1/3 of the cost
of the study, which comes in at right around $40,000. Brian Nolan asked if this can come out of the current
BMHS fund, to which Phil responded ‘yes.’ The group responded that interviews will be June 2 and 3.
04-23-10
Budget Recommendations.
Phil Onofrio presented the preliminary budget to the Board. Brian Nolan asked when the final budget was
going to be adopted, to which Mr. Onofrio responded sometime in June. (Attachment 04-23-10)
On the ‘General Fund’ page, Mr. Nolan inquired about transfers. Mr. Onofrio stated that transferring money
from one fund to another is not an actual expense. If we over-spend in one account and under-spend in
another, it nets out.
Scott Green asked if there was a list of requests that is on-going, to which Mr. Onofrio responded that yes
there is.
Andy Arnold inquired how the Board could support these expenses with the priorities outlined in the
strategic plan. Mr. Onofrio responded that the culture has improved dramatically by allowing principals to
determine their needs and priorities at the individual school level.
G. Board Policies and Administrative Regulations.
04-23-11*
Appointment of Board Members to the Partnership for Education
Scott Green stated that The Partnership for Education is currently comprised of 2 county members and 1
Berry Creek Metro District member and acts as a design review policy council for the development of the
Berry Creek and Miller Ranch areas. Mr. Green stated that he will follow up with the county to see what
they are thinking and what exactly they are wanting in terms of ECS commitment.
H. Employee Relations.
04-23-12*
Minutes April 23, 2008, Meeting
Page 6 of 6
Personnel List.
This Agenda Item was approved under the Consent Agenda.
I. General Administration.
04-23-13
New/Old Business.
Carrie Benway reiterated that at-risk intervention is a necessity in moving forward.
John Pacheco stated that the Board will go over the bond project numbers at the May 5 meeting. The Board
should consider making a decision at the May 14 meeting.
On May 1, the Board will be given a tour of the county (courtesy of Mike Gass) to take a look at all of the
projects going on as a result of the 3B bond. The Board will be given the list of the unallocated projects on
that date. The tour bus will leave the BCMS parking lot at 9:00am.
Scott Green stated that FCI is struggling with electrical contractors on the EVHS project.
Jeanne McQuenney stated that all decisions the Board makes in reference to current and future projects
should be made in consideration of the strategic plan. She asked about the baseline report, to which Mike
Gass responded that this should be sometime in May.
John Pacheco stated that the Board will take action on the Eagle County Youth Collaborative Agreement
Memorandum of Understanding at the May 28 meeting.
J. Discussion Items.
04-23-14
Feedback and Evaluation of Meeting.
04-23-15
Input for Next Meeting.
There was no additional input.
04-23-16
Adjournment.
There being no further business, the meeting was adjourned at 10:07 p.m.
______________________________
Scott Green, ECSD Board President
______________________________
Brian Nolan, Secretary/Treasurer of the Board of Education
______________________________
Tiffany Myers, Administrative Assistant
Minutes May 5, 2008, Meeting
Page 1 of 2
P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024
Eagle County School District RE 50J
BOARD OF EDUCATION
AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE
Wednesday, May 5, 2008, 12:00 P.M.
MINUTES
Board Members Present Administration Present
Jason Benderly Heather Eberts
Carrie Benway Mike Gass
Scott Green Phil Onofrio
Connie Kincaid-Strahan John Pacheco
Jeanne McQueeney
Brian Nolan
Board Members Absent Administration Absent
Andy Arnold
A quorum was present, and due notice had been published. (All Attachments listed are available for
review at the District Office.)
General Functions
The meeting was called to order at 12:04 p.m.
The Board stated that they needed an Executive Session prior to the discussion of additional projects.
Executive Session.
At 5:04 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(b) for
the purpose of consultation with legal counsel. John Pacheco and Phil Onofrio were invited to attend.
Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn
into Executive Session. (6-0) (Motion carried.)
1. Discussion of Additional Projects for Consideration from 3B Bond Funds.
Scott Green reviewed the funds available and the additional projects being considered that were included in
the Board packet. Mr. Green also reviewed the current projects underway and the budgets for those projects
(Attachment 1).
Brian Nolan stated the ECSD is working toward completing not just the eight components of the body but
an additional ninth component with Red Canyon High School.
Scott Green stated that there is approximately $2million for the Charter Academy however they will be
approximately $750,000 short on the funds needed for their project and that some can be allocated now and
then some in the fall. Brian Nolan responded that he felt that the all the funds need to be allocated now and
not some now and some later as the Charter Academy will still need to fund raise approximately $400,000.
Phil Onofrio stated that if what Mr. Green has stated is done then the contingency that is released first is will
go toward the Charter Academy. Mr. Nolan stated that he would rather they list be reprioritized and the
Charter be moved up on the list and all of the funds allocated be approved next week.
The Board discussed the prioritization of projects on the list contained in the Board packet.
Connie Kincaid-Strahan asked that the white boards be added to the list in the amount of $95,200.
Minutes May 5, 2008, Meeting
Page 2 of 2
Brian Nolan asked for a one sheet that prioritizes the list of projects and be easier to read for the Board and
community and add the white Board and put the Charter Academy at the top in the amount of $2,750,000
and phase the other projects as appropriate.
Jeanne McQueeney asked if the Board was comfortable in raising the amount from $2 million to
$2,750,000. Brian Nolan stated that the school cannot raise $1.2 million and raising them to the $2.75
million would help make the fundraising efforts more attainable.
Scott Green recommended that the Board provide Phil with a document outlining the four phases of the
projects with dollar amounts and priorities assigned to each. Phase 1 should be BMHS stadium, elevators,
white boards and EVHS design fees; Phase 2 would be ECCA ($2,750,000); Phase 3 would be remaining
EVHS sports items, woodshop and locker rooms; Phase 4 is everything remaining under the list.
This item will be brought back before the Board for approval on May 14, 2008.
2. Adjournment.
There being no further business, the meeting was adjourned at 2:55p.m.
______________________________
Scott Green, ECSD Board President
______________________________
Brian Nolan, Secretary/Treasurer of the Board of Education
______________________________
Tiffany Myers, Administrative Assistant
Attachment 05-14-7
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Approval of BMHS Substance Abuse Policies.
GOVERNANCE POLICY: E-3.
ACTION/INFO: Action
TIME NEEDED: 30 min
PERTINENT FACTS:
1. Attached are the requested clarifications from the BMHS Drug Task Force.
2. The group will present revisions and clarify any additional points for the BOE or the audience.
3. This presentation is the work of a year long task force focusing on improving the supports for parents and
students.
4. BMHS is requesting funding for this position. The BOE may need to consider the financial impact to other
schools that have needs as well of equal importance.
RECOMMENDATION/
MOTION: Move to approve the policy change for BMHS extra curricular drug testing as
presented.
ORIGINATOR: Mike Gass
APPROVED: DATE:
AGENDA REQUEST
Battle Mountain High School Substance Abuse Task Force Recommendation
The Battle Mountain High School Substance Abuse Task Force requests Board approval
for the following:
1. Addendum #11 to the ECS Policy JICH – Drug and Alcohol Use by Students (see
“Policy Recommendation”)
2. Budget support for Student Assistance Program and Testing to total $65,000.
Per the Board’s April 23 feedback, the following information is provided:
Final legal review of policy and protocol
Substance abuse student data for BMHS vs. EVHS.
Revised substance abuse policy for BMHS
Random drug testing protocol for BMHS – text and graphic
Policy Recommendation
JICH – Drug and Alcohol Use by Students
See...
Education, Prevention Regulations (page 2), item #4
“Members of each school staff will be encouraged to become resources to students to
students and/or parents in the area of drug/alcohol education.”
The Student Assistance Program is an example of this policy statement.
Intervention
“Any intervention regulations must allow the school principal the discretionary authority
to make decisions that are necessary to manage a safe, healthy, and productive school
environment. The District staff should be knowledgeable about related laws and due
process rights so that interventions are legal, moral, and provide the opportunity for
student success.”
The Drug Abuse Task Force acted under the authority of this statement.
Intervention Regulations (page 4), item #3a
“...mechanical analysis of the student’s breath (or urine) is a possibility in situations
where the safety of the students is in questions.”
Our drug testing procedures fall under this statement, but urine testing should be added.
Item #10.
“The Eagle County School District encourages the school and community to provide as
many alternatives to students as possible. Among the treatment alternatives that may be
suggested are peer counseling, family counseling, and a specific drug education class that
may be organized using the resources of the community.”
Task Force recommendations incorporate many of the measures listed in this statement
ADD TO THE POLICY
11. School Principals may supplement district drug and alcohol policy if all the
following criteria are met:
a. demonstrate a problem different from other schools
b. follow all legal precedents
c. receive the consent of the Board of Education
Battle Mountain High School Task Force
Proposed Polices & Procedures
As of May 6, 2008 with Legal Counsel Revisions
In School - 1st Offense:
5 day OSS with incentive to return after 3 days with the following:
1) The student will voluntarily submit to an assessment/evaluation. Only
the evaluator’s recommendations are required to be shared.
2) The student will voluntarily enter a course of counseling appropriate to
the findings of the assessment/evaluation. Confidential information
from the evaluation will not be sent to the District. The counselor will
send the school regular confidential reports of the progress of
counseling. The District is interested in regular attendance and good
faith efforts on the part of the student and his/her family.
3) The parent(s)/legal guardian will voluntarily meet with Student
Assistance Program Coordinator for consultation regarding substance
abuse education & resources.
A parent(s)/legal guardian readmit conference will be required to be
considered for return to school after 3 days.
While the parent/guardian consultation and student counseling need not be
completed, a good faith effort to complete the recommended course of
counseling must be demonstrated.
OSS with incentive to return pertains to classes, sports and extracurricular as well.
5) Sports & Activities-20% suspension from sport/activity with carry
over. Plus the following as directed by school administration:
a) Relevant community service
b) Presentation to peers
c) Negative result on a drug test administered by the
school.
d) The student will voluntarily enter a course of
counseling appropriate to the findings of the
assessment/evaluation. Confidential information from
the evaluation will not be sent to the District. The
counselor will send the school regular confidential
reports of the progress of counseling. The District is
interested in regular attendance and good faith efforts
on the part of the student and his/her family.
In School - 2nd Offense:
Recommendation for expulsion
Extracurricular - 1st Offense:
20% suspension from sport/activity with carry over (next activity)
1) Student participant may return to competition upon a negative drug
test.
2) Drug testing for remainder of school year for extracurricular
participation.
3) The student will voluntarily enter a course of counseling with parental
participation appropriate to the findings of the assessment/evaluation.
Confidential information from the evaluation will not be sent to the
District. The counselor will send the school regular confidential
reports of the progress of counseling. The District is interested in
regular attendance and good faith efforts on the part of the student and
his/her family.
Extracurricular – 2nd Offense:
One calendar year suspension from activities to the beginning of the next
season of participation OR student participant may return to competition after
6 months given a negative test and upon completing community service
requirements.
Extracurricular - 3rd Offense:
Removal from all high school athletic/activity programs for the
remainder of his/her high school career.
Note: Extracurricular participants currently under a third violation, may be
reinstated for full eligibility beginning in the Fall of 2008, according to the following:
1) Written appeal to Athletic/Activity Council.
2) Signed agreement to submit to random drug testing
3) Approval of BMHS administration.
4) A negative result on a drug test.
5) Mandatory referral to SAP.
Drug Test
Participant in BMHS athletics or activities Volunteer
Signed consentto drug testNo consent to drug test
6 boys and 6 girls selected randomly
every week
Results
Not shared with Law Enforcement, unless under Diversion or Probation
Not used for Disciplinary Action
Positive Negative
Suspicion of drug use at school or during a school related activity
Drug Test
Results
Negative Positive
5 Day OSS
1st Offense 2nd Offense
Expulsion Recommendation
Voluntary assessment
by SAP
Incentive = 3 Day OSSReferral to SAP
1st Offense
2nd Offense
BMHS DRUG TESTING PROTOCOL
Qualify for Incentives
Scholarships
Certificates of Recognition
Lose 20% of the
season
Lose 6 months participation
3rd Offense
Career eligibility
loss
Request Appeal to
Athletic Council
Referral to SAP
Referral to SAP
Community Service
No Community Service
Re-admit Conference,
with EPP1 year loss of
participation
No Participation
One-TimeStudent Self-Referral
Confidential SAP Assessment
30 day drug test exemption
Mandatory Negative DrugTest, and subsequent
drug testing to participate
Negative
Law Enforcement Referral
In SchoolExtra-Curricular
Battle Mountain High School
Proposed Drug Testing Protocol & Procedure
Statement of Purpose
1) To provide for the health and safety of all students participating in extracurricular activities.
2) To undermine the effects of peer pressure by providing a legitimate reason to refuse illegal
substances.
3) To encourage students who use drugs to participate in drug treatment programs.
Definitions
Drug – any substance considered illegal by Colorado Statute or which is controlled by
the Food and Drug Administration (not to include tobacco for random testing purposes)
Student extracurricular participant - any Battle Mountain High School student, or other local high
school student participating for Battle Mountain High School, in any extracurricular program,
sponsored by the Eagle County Schools.
Extracurricular Program – any program sponsored by Battle Mountain High School and the Eagle
County Schools which does not require attendance in a regular academic course (Band and Pro Start
are not considered extracurricular programs)
Extracurricular Season – the period of extracurricular participation involving sanctioned competition
(i.e.CHSAA) or regular practice, in preparation for school sponsored performance.
Protocol Specifications
Procedures for Extracurricular Participants
Consent: Each student wishing to participate in any extracurricular program and the
student’s custodial parent or guardian shall consent in writing for every
extracurricular activity, every season, to drug testing pursuant to the school’s district-
approved drug testing program. Written consent shall be in writing as part of the
extracurricular consent materials. Students shall not be allowed to participate in any
extracurricular program without such consent.
Student Selection: At the option of the school, extracurricular participants may be randomly drug tested
at any time during the extracurricular season. Selection for random testing will be by
lottery drawing from the “pool” of all extracurricular participants for that season. The
Principal, Athletic Director or his designee(s) shall take all reasonable steps to assure
the integrity, confidentiality and random nature of the selection process, including but
not necessarily limited to, assuring that the person drawing names has no way of
knowingly choosing or failing to choose particular students for the testing, assuring,
that the identity of students drawn for testing is not known to those involved in the
selection process by at least two adults. A student may also be referred for testing by
the athletic department, principal, or a recommendation of a coach if there is a
reasonable suspicion to suspect a violation. A recommended 6 male and 6 female
extracurricular participants will be randomly selected each week.
Sample Collection: Samples may be collected at a mutually convenient time on the same day the
(urine testing) extracurricular participant is selected for testing or, if the participant is absent on that
day, on the day of the participant’s return to school. If a participant is unable to
produce a sample at any particular time, the participant will be allowed to return later
that same day to provide the sample. Male/Female Designated testing with clear
guidelines on authorized personnel to administer tests. Same sex monitors will wait
outside a closed restroom stall for the student to produce a sample and “listen for the
normal sounds of urination in order to guard against tampered specimens and to
insure an accurate chain of custody.” (U.S. Supreme Court in Board of Education of
Independent School District No. 92 of Pottawatomie County v. Earls, 536 US 822 –
(2002))
Prescription Meds: Extracurricular participants who are taking prescription medication may provide a
copy of the prescription or a doctor’s verification in a sealed envelope to school
personnel at the time a sample is collected. That envelope will be forwarded
unopened to the testing lab with the sample, with instructions for the lab to consider
the participant’s use of such medication to assure the accuracy of the result. Such
information provided by the participant will not be disclosed to any school official.
Extracurricular participants who refuse to provide verification and test positive will
be subject to the consequences specified by policy for “positive tests.”
Scope of Tests: The testing lab will be instructed to test for the following drugs: amphetamines,
marijuana, cocaine, opiates, and barbiturates. The Principal, Athletic Director or
designee may test for additional illegal drugs, to begin with the subsequent
extracurricular season; but in no event shall that determination be made after
selection of students for testing. Extracurricular participant samples will not be
screened for the presence of any substances other than an illegal drug or for the
existence of any physical condition other than drug intoxication. THC (Marijuana)
stays in the body a minimum of 30 days, therefore, a student testing positive to a drug
test, whether the student used the drug during the activity season or before starting
the season, will be considered positive, resulting in the appropriate consequences.
Limited Access to Results: The testing lab will be authorized to report results only to the Principal, Athletic
Director, or to such person as the Principal may designate. The test results are to
be secured in confidential files separate from an extracurricular participant’s
other student education records and released to school personnel only on a “need
to know” basis. Test results are not to be shared with law enforcement, unless the
extracurricular participant is under diversion or probation, and are not to be used
for the purpose of imposing school-related disciplinary measures (separate from
Athletic Handbook infractions) or lead to any academic consequences. No other
private/offsite testing/testing will be authorized by BMHS or the District.
Procedures in the Event of a Positive Result: Whenever an extracurricular participant’s test result
indicates the presence of illegal drugs (“positive test”), the
following will occur: 1. The extracurricular participant will
be asked to provide another sample as soon as possible. If
the student refuses to provide another sample, or unduly
delays in providing such sample, the results of the first
sample shall be accepted as accurate. 2. The second sample
will be submitted to the testing lab for testing; 3. If the
second sample tests negative, the student will not be notified
and no further action will be taken. If the second test is
positive, a custodial parent or legal guardian will be notified
and a meeting will be scheduled with the Principal or
Athletic Director, the participant, and the custodial parent or
legal guardian. In addition to imposing the sanctions
appropriately tied to extracurricular participation, the
participant will be referred to the SAP for an appropriate
assessment and recommendation.
Other Related Specifications:
Self Referral: A self referral occurs when a student contacts the Student Assistance Team on their own
behalf, seeking help with a problem including, but not limited to drug/alcohol use. This
contact will be confidential and may result in a thirty day removal or exemption from the
random testing pool. A mandatory drug test will be required at the end of the thirty day
period, to include all consequences for a positive test.
Extracurricular Team/Organization Incentives: Incentives will be provided for extracurricular
organizations whose participants demonstrate 0%
random drug test results.
Voluntary Testing Program: Include voluntary testing for non-extracurricular students: voluntary opt-in
for random testing. Incentives for negative test results for high school career:
positive criterion for scholarship award and/or certificates of recognition.
Attachment 05-14-8
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Early Childhood: Progress and Possibilities
GOVERNANCE POLICY: E-1 & E-3.
ACTION/INFO: Info
TIME NEEDED: 30 min
PERTINENT FACTS:
1. Eagle County Schools is exploring the opportunity for operating a child care center in Gypsum.
2. Kristin Ramstad has been collaborating with Eagle County Health and Human Services and Bruce
Baumgartner, Eagle County Manager, in this effort.
RECOMMENDATION/
MOTION:
ORIGINATOR: Heather Eberts
APPROVED: DATE:
AGENDA REQUEST
- 0 -
Early Childhood: Progress and Possibilities!
Kristin Ramstad – Director of Early Childhood
Presented by:
John Pacheco – Interim Superintendent
Heather Eberts – Executive Director of Elementary Education
May 14, 2008
- 1 -
Progress: Early Childhood helping to close the achievement gap
“Irony is discovering that the most cost-effective way to diminish low student
achievement in high school occurs between birth and age five.”
-Lynn Fielding
Early childhood development is influenced by characteristics of the child,
the family, and the community. A young child’s physical health, cognition,
language, and social and emotional development contribute to their school
readiness. Early developmental experiences establish a vital foundation for
children’s academic success, health, and general well-being. Comprehensive
early childhood programs, such as Head Start, are designed to improve the
cognitive and social-emotional performance of preschool children, which, in turn,
influences readiness to learn in the school setting. Low family income and
community poverty lead to racial and ethnic achievement gaps (Anderson et al.,
2003).
Figure 1: Influence of Early Childhood on School Readiness and School Achievement (Anderson et al., 2003).
The ECSD Early Childhood Program provides comprehensive services to
low-income and children “at-risk” for learning difficulties through our Head Start
and Colorado Preschool and Kindergarten Program (CPKP) grants. Services are
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provided in blended classrooms with children with special needs and tuition
paying children.
Our ECSD Early Childhood offers a quality educational experience for
children. Our philosophy for working with children is founded on the Creative
Curriculum, a developmentally appropriate approach to working with children
and their families. This approach addresses all the domains of early childhood
(cognitive, language, gross motor, fine motor, and social-emotional) while
valuing the role of play in children’s learning and development.
Creative Curriculum Approach
ECSD’s Early Childhood program’s core curriculum is Read, Play and
Learn! by Toni Linder. Based on research, Read, Play and Learn! is a literacy-
and play-based curriculum designed to help young children build cognitive,
communication and language, social-emotional, sensorimotor, and emerging
literacy skills. This curriculum meets content-area standards for reading, writing,
speaking and listening, science, and mathematics necessary for kindergarten and
elementary school readiness. Read, Play and Learn! was developed with
substantial input from a team of speech-language pathologists, occupational
therapists, and physical therapists to ensure that the curriculum effectively meets
the needs of children with mild to severe disabilities in addition to typically
developing children. Teachers who work in general, inclusive, and special
education classrooms have practical tools for individualizing children’s goals and
instruction, leading to better outcomes for all children.
- 3 -
ECSD data aggregated for the 07-08 CPKP Annual Report demonstrates
the efficacy of our Early Childhood Program. 100% of past CPKP participants
taking the Spring 2007 CSAP Reading assessment in the 3rd grade score
proficient or partially proficient. Of the past CPKP participants taking the 3rd
grade NWEA exam, 76% were proficient and 12% partially proficient.
Operating status of the ECSD Early Childhood Program
For the 2007-08 school year we are operating twelve classrooms in five
sites: Red Sandstone Elementary, Avon Elementary, Edwards Preschool Center,
Brush Creek Elementary and Gypsum Elementary. Approximately 165 children
are currently served through the ECSD Early Childhood program. The program
has four funding streams: Head Start grant ($419,345), CPKP funding ( 1⁄2 PPOR
for 70 slots), Special Education funding ( 1⁄2 PPOR for children identified and
enrolled on October 1) and General Funds/tuition contribution.
An in-depth community assessment, completed for the Head Start
Continuation Grant, indicated that there are an estimated 146 children eligible for
Head Start in Eagle River valley. We currently have 69 Head Start slots leaving
77 children un-served. According to Colorado Department of Education figures,
there are an estimated 178 children eligible for CPKP in ECSD’s service area. We
currently have 70 CPKP clots leaving 93 children un-served. In addition,
according to Preschool Directors, there were over 100 tuition paying students
who were unable to be served in our programs due to CDE and licensing
regulations, which limits the total number of children enrolled daily to 15 or 16
per preschool classroom.
Funding Source Slots Eligible, un-served*
Head Start 69 77
CPKP 70 108
Special Education (must serve all identified children)
Tuition served when there is room 100+
*compiled from various sources as noted above
Eagle County Schools Early Childhood Program Needs
The ECSD Early Childhood Program model, based on best practices, was
designed to serve one-third Special Education students, one-third “at-risk
students (Head Start and CPKP) and one-third tuition-paying students.
Unfortunately the proportions of this model are no longer equal. As our Early
Childhood Special Education population has grown, we have been unable to
serve many tuition-paying students.
For the 08-09 school year, we are moving Edwards Preschool Center into
June Creek Elementary. We will be offering three classrooms at June Creek
which currently meets the needs of the community and the school. Unfortunately
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this responsiveness will decrease the number of early childhood classrooms by
one, so will reduce the number of children across the district we will be able to
serve.
Additionally, the west-end programs at Brush Creek and Gypsum are
experiencing even more pressure as the general populations of the communities
of Eagle and Gypsum have swelled. As of May 1, 2008 there are 18 children
qualified to receive special education services at Brush Creek Preschool. At
Gypsum Preschool, 15 children were qualified to receive early childhood special
education services. These four classrooms are at the breaking point to be able
to provide services to children.
The ECSD Early Childhood Program needs more classrooms to
accommodate the increasing early childhood special education (ECSE) numbers,
serve more low-income and at-risk children, and accommodate a balanced
number of tuition-paying students who serve as typical models for both ECSE
and at-risk children.
A barrier to expanding the program is space – especially at the west-end
of the valley. In Eagle, Brush Creek Elementary is nearing capacity and has two
early childhood classrooms. While Eagle Valley Elementary does not have an
early childhood program, there are not any available rooms for use as a
preschool. In Gypsum, we have two classrooms at Gypsum Elementary. Red Hill
Elementary is nearing capacity so there are no available rooms for early
childhood.
Possibilities of the Early Childhood Program
The following chart depicts the number of possible 3 – 5 year olds served
and the revenue that could be generated from having two early childhood
classrooms in each elementary school, with 50 additional CPKP slots.
HS/CPKP new CPKP SN Tuition TOTAL
AES 7 5 10 10 30
BCES 7 5 10 12 32
GES 7 5 10 12 32
JCES 9 5 15 21 48
RSES 7 5 10 10 30
GCC 5 5 8 16 32
MMES 7 5 10 10 30
EES 7 5 10 10 32
EVES 7 5 10 10 32
RHES 7 5 12 10 32
TOTAL 70 50 105 121 326
Revenue $713,000 $209,800 $440,580 $621,875 $1,985,255
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The revenue estimates above are based on 07-08 PPOR figures and grant
income. This demonstrates that the Early Childhood program expansion can help
pay for itself through expansion and enrollment of tuition-paying children
program-wide.
Opportunities for expansion in 08-09
Colorado Preschool and Kindergarten Program
ECSD has been presented with two unique opportunities to expand our
Early Childhood program and serve more children in the 2008-09 school year.
The state legislature has proposed to expand the Colorado Preschool and
Kindergarten Program for FY 08-09 by 6,254 slots in the school finance act, a
response to the anticipated change in Kindergarten.
This provides a much needed opportunity to expand our CPKP funding to
more at-risk children. However, we have nowhere to put additional children.
According to our CPKP program administrator, it is proposed that up to half of
the overall expansion funding that a district receives may be used for start up
cost in the first half of the year, providing services in the second half of the year.
Successfully applying for 50 additional CPKP slots would result in $209,800
(based on current PPOR) in added funds.
There are some ideas/possibilities for accommodating these additional
CPKP slots into our program and adding much needed classrooms at the west-
end of the valley and throughout the valley:
EAGLE:
• Portables on the EVES/EVMS/DO campus
• Renovate and use existing Technology office portable
GYPSUM:
• Portables on the RHES/GCMS campus
• Portables on ECSD land adjacent to the RHES/GCMS campus
Ideas for adding Early Childhood classrooms across the valley:
• Expanding 2 classrooms into MMES,
• Putting EC classrooms into middle schools and/or high schools
Gypsum Child Care
The second expansion opportunity is in collaboration with Eagle County
Government. Eagle County has issued a Request for Proposal (RFP) to operate a
child care center for children aged 6 weeks – 5 years in Gypsum underneath the
New America School. The county holds a 5-year lease for the space and will
sublet it to the operator (including utilities). The county will complete physical
building improvements (with input from the operator), coordinating with state
child care licensing to provide a licensed childcare facility. In addition, Eagle
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County will guarantee an agreed upon number of paid child care slots at an
average full time cost of $900 per month/child.
While serving children under the age of three is a new direction for ECSD,
after meeting with the county to further discuss this project, we would like to
respond to this RFP. This project will help meet the critical need for additional
preschool classrooms (2) in Gypsum. It provides an opportunity to support ECSD
student-parents in need of child care to stay in school and is an opportunity to
help meet the child care needs of ECSD employees.
Attached is our recommended proposal and program design to Eagle
County to operate the child care. Also attached is a spreadsheet analyzing the
costs and revenues associated with this project.
This proposal was designed to fit current ECSD early childhood staffing
patterns, pay-scales and meet licensing requirements. Having a certified teacher
as the Infant/Toddler Director would maintain a parallel structure to our
preschool programs, promote quality and allow flexibility in partnering with other
ECSD infant/toddler and child care initiatives. If further initiatives come to
fruition, a cost-sharing position of Infant/Toddler Coordinator is recommended to
ensure that high quality standards are implemented and sustained and to keep
current on licensing requirements and professional development requirements.
We propose to reserve 6 slots to serve children of ECSD students to
support teen parents in staying in school. Additionally, while not offering ECSD
employees reduced cost-child care, we propose to reserve 6 slots for ECSD
employees and to ensure as many ECSD employees that qualify for Colorado
Child Care Assistance Program (CCAP) are signed up. The CCAP program pays
market-rate child care costs for qualified persons. The current income
qualification for CCAP in Eagle County is 185% of Federal Poverty Level.
These Gypsum Child Care positions would be under the Early Childhood
Programs umbrella. The Infant/Toddler Director and Preschool Director would
be supervised by the Director of Early Childhood.
Additional Cost of Expansion:
There are some additional costs that must be considered when expanding
the Early Childhood program including support and special education. If
classrooms are put into existing ECSD schools, maintenance, nutrition, office
support and I/T expenses are minimal. If a separate center/facility is opened,
these costs increase.
According to the Director of Special Education, a new center would require
a principal designee to cover initial and triennial IEP meetings (.1 Principal FTE
=$10,000). Additional special education itinerant staff (ie. SLPs, OTs) are
needed: at .5 FTE each (2 staff at .5 FTE or $25,000 = $50,000). The staff
increase is needed because even though there may be a shift in special
education student numbers, there is still a responsibility to meet hours and
meeting time in another location. Generally students have 2 days a week
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minimum for service. There may also be an increase in cost for Mt BOCES
services (PT, vision, hearing) that would be incurred.
As a result of these additional costs, we recommend that for the first year
of proposed operation we do not offer early childhood special education services
in these two preschool classrooms. We would re-evaluate this decision after the
first year of operation after analyzing actual cost and opportunities.
Based on anticipated cost of operation and anticipated revenue as a result
of operating the Gypsum Child Care Center, we anticipate operating this center
at a profit.
Anticipated Cost of Operation: $ 522,366
Anticipated Revenue: $ 538,750
Anticipated Net Profit: $ 16,384
Conclusion:
There is a great need to expand the current Early Childhood program and
provide more children opportunities to gain the foundation needed for school
readiness and success. There are two “one-time” opportunities to expand the
program: applying for CPKP additional slots to serve more at-risk early childhood
students, open new classrooms and operating the Gypsum Child Care Center.
These expansion opportunities support Eagle County School District’s Strategic
Plan. While there would be additional incurred cost, the potential revenue
increase in grants and tuition would off-set most, if not all, of the cost.
Recommendations:
1. We recommend that the BOE approve the ECSD Gypsum Child Care
proposal to be submitted to Eagle County to operate the Gypsum
Child Care Center, expanding opportunities for children to
participate in the early childhood program, providing ECSD student-
parents with access to on-site/near site child care and ECSD staff
with additional quality child care opportunities. Due to the added
cost, we further recommend that for the first year of operation that
no ECSD Special Education services be provided in the preschool
rooms at Gypsum Child Care.
2. We recommend that the BOE approve applying for 50 additional
CPKP slots (based on finding additional classroom spaces) to
alleviate pressure on the current early childhood classrooms,
especially, if possible, at Brush Creek Elementary and Gypsum
Elementary.
- 8 -
RESOURCES
Anderson, L.M, Shinn, C., Fullilove, MT, Scrimshaw, S.C., Fielding, J.E, Normand,
J., and Carande-Kulis, V.G., The Effectiveness of Early Childhood Programs:
A Systematic Review, American Journal of Preventative Medicine, 2003.
Fielding, L., Kerr, N. and Rosier, P., Annual Growth for All Students, Catch-Up
Growth for Those Who Are Behind, (The New Foundation Press, WA), 2007.
- 9 -
Eagle County School District
Gypsum Child Care Center Proposal
May 2008
PROGRAM DESIGN ( 4 classrooms and 52 children served)
2 Preschool Classrooms (blended classrooms) for a total of 32 children, age 3-5 served:
8 Head Start/CPP slots
24 Tuition (child care) slots
1 Toddler/Two’s classroom (18 months – 36 months)
10 child care slots
1 Infant classroom (6 weeks – 18 months)
10 child care slots
DAYS OF OPERATION
Monday – Friday
HOURS OF OPERATION
7:30am – 5:30pm
RATES
$45 day – all age groups
$30 half day – all age groups
REVENUE GUARANTEE REQUESTED FROM COUNTY
ECSD requests that the county guarantee revenue at $900/month for the 20 infant and
toddler/twos slots for 1 year. ($216,000)
ECSD RESERVED SLOTS
Child Care spots reserved for ECSD student-parents: 6
Child Care spots reserved for ECSD employees: 6
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Gypsum Child Care
Expenditures: full operation
52 children 4 classes
Staff: hr wage hrs/year positions sub-total Preschool Director 27 1600 0 0 Already in ECE budget
Infant/Toddler Director 27 2080 1 56,160 Preschool TAs 15.5 1820 2 56,420
Preschool TAs 15.5 1600 0 0 Already in ECE budget I/T TAs 15.5 1820 8 225,680 7 hour days - same as current pattern
subsitute teacher 14.5 1820 0.25 6,598
subtotal 11.25 344,858 Fringe Benefits amount rate
344,858 0.22 75,869 Total Personnel 420,726
Supplies & Equipment 15000 15,000 (consumables, toys)
Purchased Services 15000 15,000 (Food, maintenance, etc) Staff support 4500 4,500 ($500 for an additional class at CMC)
Rent 15 4476 67,140 Utilities - included in rent 0
TOTAL Non-personnel 101,640 TOTAL Gypsum Child Care 522,366
Child Days Spaces Days Total Days Infant (6weeks - 12 mos):10 spaces 10 250 2,500
CURRENT RATES Toddler (12-36 months):10 10 250 2,500 Preschool (full day) $35 Pre-school: 24 spaces 24 250 6,000
Preschool (half day) $25 11,000 AverageCost per day 47
Child Care Revenue days rate 85% occupancy rate
Infant 2,500 45 95,625 Toddler 2,500 45 95,625
Cost of Serving EC SPED Preschool 6,000 45 229,500 Infant Toddler grant 20,000
Principal (.1 FTE) 10,000 CACFP reimbursement ? SLP (.5 FTE) 25,000 Bright Start Start Up assistance?
OT (.5 FTE) 25,000 TOTAL REVENUE 440,750 Profit/Loss -81,616
Potential additional income at GES 12 kids @$35 for 125 days 63000 Potential other EC income 8 kids@$35 for 125 days 35000
TOTAL PROFIT/LOSS 16,384
- 11 -
Attachment 05-14-9*
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Approval of Monitoring Reports for Governing Policies
EL-10, Communication and Counsel to the Board.
GOVERNANCE POLICY: EL-10.
ACTION/INFO: Action.
TIME NEEDED: Consent.
PERTINENT FACTS:
1. The monitoring schedule requires that I provide this monitoring report to the Board of Education in May.
2. The monitoring report is attached.
RECOMMENDATION/
MOTION: Move to approve the monitoring report on Governance Policy EL-10 as
presented.
ORIGINATOR: John Pacheco
APPROVED: DATE:
AGENDA REQUEST
Monitoring Report for Governance Policy EL-10
Communication and Counsel to the Board
This policy provides the Superintendent’s requirements to keep the Board of Education informed.
Accordingly the Superintendent shall:
1. Submit monitoring data.
During this monitoring cycle all reports have been submitted during the month requested. In each case the
reports have included information which substantiates compliance with each requirement of the policy.
2. Provide data regarding achievement.
These reports have been presented on time and have included aggregated and disaggregated numeric data.
3. Provide relevant trend data.
The monthly work sessions have focused on topics, which reflect trends in the profession—technology
applications, use of instructional time, professional development and best practices in instructional
delivery. Additionally, the work sessions have allowed the board to evaluate and discuss issues related to
school communities.
4. Provide external points of view.
The Board continued to utilize this resource this year by hearing a presentation by Master teachers from
TAP schools to understand their views (positive and negative) of the program. The board had the
opportunity to discuss concerns about at risk students and alternative educational programs at district high
schools. We have also engaged teachers in discussions about issues and concerns that have impacted
morale and explored solutions to these.
5. Advise regarding adverse media coverage.
Notification of the student expulsions, personnel decisions, and community/parent concerns (specifically
Coming Attractions and capacity concerns) and other school related issues provide examples of this
communication.
6. Advise regarding Board behavior.
The Board is receptive to discussions of what “is Board work and what is staff work.” Each difficult issue
requires a discussion of these roles and responsibilities to bring clarity to our work.
7. Present information simply.
I have not received reaction from any Board member that information is too complex or lengthy but I
always welcome your suggestions. We have begun to streamline presentations and include more
information in the board packets for members to study prior to meetings. The intent is to allow more time
for discussion and suggestions and less time on presenting material.
8. Provide a mechanism for Board communication.
We have discussed with the Board on several occasions the frequency and form of monitoring reports and
have maintained the current schedule. From my perspective, Board communication has been effective.
9. Deal with the Board as a whole.
My use of email communication to all Board members is an indication of my preference for this method of
communicating with the Board as a whole. The move to paperless communication enhances the timeliness
of communication with the Board as a whole. Also, the phone is still a primary means for communication
and I attempt to return calls in a timely manner. I have also met with each board member periodically
throughout the course of the year to discuss issues and concerns.
10. Report any anticipated noncompliance with Board policies.
To date, all reports have been made in a timely manner with no noncompliance reported. If we were unable
to comply with any policy provision I would make every effort to notify the Board ahead of time.
11. Relegate to the consent agenda all items delegated to the superintendent.
Our consent agenda has been working well for us by providing sufficient information for the Board to act
on it without further discussion. This approach allows the Board to allocate its time more effectively to
items which require more complete discussion.
Attachment 05-14-10
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Approval of Monitoring Report for Governance Policy EL-13,
standards Based Education and EL-15, Instructional Materials
Selection and Adoption.
GOVERNANCE POLICY: EL-13 & EL-15.
ACTION/INFO: Action.
TIME NEEDED: 15 min
PERTINENT FACTS:
EL 13
1. The district curriculum is based upon the State of Colorado Model Content Standards.
2. When curriculum is developed or revised, teachers are actively engaged in the development and/or revision.
3. Parents, DAAC, school level accountability representatives and the general public are informed of student
progress relative to standards by reports on CSAP and district-level testing. The district has included other
district-level testing programs such as NWEA and District Writing which are commensurate with the standards-
based curriculum.
4. The district incorporates "differentiated instruction" techniques into all staff development activities. This
approach is designed to ensure that diverse student learning styles are addressed in all programs.
5. Committees have developed “essential learnings” associated with each standard so that we can ensure we have a
viable and teachable curriculum across the district.
6. All revised curriculums are closely aligned with the CSAP Assessment Frameworks to insure what is tested is
taught.
7. Learning Services updated principals and master teachers on May 7th regarding our vision and how district
accreditation, the CADI visit, and our partnership with CDE for the Closing the Achievement Grant project
supports our vision.
EL 15
1. The Learning Services department monitors the need to adopt new text materials when they are out of date by
developing a curriculum adoption plan that spans a 7 year period.
2. When textbooks are reviewed, attention is given within the process to addressing the multicultural nature of our
district, gender equity, and to meeting the needs of diverse learners.
3. Materials purchased which may represent a change in instructional focus are accompanied by appropriate staff
development from the publisher.
4. New textbooks, which are being considered, are publicly displayed in order to solicit input from the community
and interested citizens.
RECOMMENDATION/
MOTION: Move to approve monitoring report for Governance Policy EL-13, standards Based
Education and EL-15, Instructional Materials Selection and Adoption.
ORIGINATOR: Heather Eberts & Mike Gass
APPROVED: DATE:
AGENDA REQUEST
1
Learning Services
Heather Eberts and
Mike Gass
May 7, 2008
Celebrations !!!!
Honoring our retiring Master teachers
2
Today’s Agenda
8:00 –8:45 Opening (Mike and Heather)
8:45 –9:15 Research and Evaluation (Andrej)
9:15 –10:00 Response to Intervention (Bonnie)
10:00 –10:15 Break
10:15 –11:00 Response to Intervention (Bonnie)
11:00 –11:30 ELA (Jennifer)
11:30 –11:45 Early Childhood (Kristin, by Bonnie)
11:45 –12:45 Lunch
12:45 –2:15 Technology (John and Jason)
2:15 –2:30 Break
2:30 –3:30 Professional Development (Traci, Dawn, Jacque, Liz)
State of ECS
How are we different today than where we
started?
3
How are we organized and how are we
positioning ourselves for the future?
Vision for Learning Services
High Quality –High Accountability
Reading is key!
– 4thgrade study
– ACT
– Flat trends
– GAP Invite from CDE
– Math through reading gains in round 1
Simple, intense, focused
4
How did we determine our vision for
Learning Services?
District Accreditation
5
How did we determine our vision for
Learning Services?
District Accreditation
AYP results leading to CADI process and
report
6
Why the CADI process?
7
AYP --District
Number of targets: 102
Number of targets made: 94
Percent of targets made: 92%
8
9
10
What is CADI ?
Comprehensive Appraisal for
District Improvement
Standards and Indicators for
Continuous District Improvement
Form the basis for the appraisal process
3 Areas:
– Academic Performance
– Learning Environment
– Organizational Effectiveness
11
Academic Performance
Standard 1: Curriculum
– The district develops and the school implements a
curriculum that is rigorous, intentional and aligned to state
and local standards.
Standard 2: Assessment
– The district and schools use multiple evaluation and
assessment strategies to continuously inform and modify
instruction to meet student needs and support student work.
Standard 3: Instruction
– The district’s instructional program actively engages all
students by using effective, varied, and research-based
practices to improve student academic performance.
Learning Environment
Standard 4: District Culture
– The district functions as an effective learning community
and supports a climate conducive to performance
excellence.
Standard 5: Student, Family, and Community Support
– The district works with families and community groups to
remove barriers to learning in an effort to meet the
intellectual, social, career, and developmental needs of
students.
Standard 6: Professional Growth, Development, and
Evaluation
– The district provides researched-based, results driven
professional development opportunities for staff and
implements performance evaluation procedures in order to
improve teaching and learning.
12
Organizational Effectiveness
Standard 7: Leadership
– District instructional decisions focus on support for teaching
and learning, organizational direction, high performance
expectations, creating a learning culture, and developing
leadership capacity.
Standard 8: Organizational Structure and Resources
– There is evidence that the district is organized to maximize
the use of available resources to support student and staff
achievement.
Standard 9: Comprehensive and Effective Planning
– The district develops, implements, and evaluates a
comprehensive school improvement plan that
communicates a clear purpose, direction, and action plan
focused on teaching and learning.
What does the CADI process look like?
Researched-based standards and indicators are the
basis for assessing practice.
ECS–Hosted our review from 4/20/08 –4/25/08
– Review of District Portfolio
– Interviews –All DO staff, leadership members, ‘School Visit’
days
– Walkthroughs & Short Classroom and School Observations
13
THE REPORT– MAY 28, 2008
– Detailed Report with Rubric Ratings (1-4 scale)
and Comments
– Narrative Report (Highlighting outstanding
practices and “Next Steps”)
– Executive Summary Report for Superintendent &
BOE
– Delivery to Staff via a “Roll-Out”process
The CADI visit and subsequent report will
provide us with information that will give the
leadership team leverage in order to develop
a comprehensive plan and implement
changes needed to improve certain areas of
our district.
14
How did we determine our vision for
Learning Services?
District Accreditation
AYP results leading to CADI process and
report
CDE invitation and the Closing the
Achievement Gap project
Closing the Achievement Gap (CTAG)
Districts Invited to participate
BOE approved partnership
What does it mean?
15
Data Analysis
NU
M
BE
R
S
R
EC
E
IV
IN
G
S
U
PP
O
R
T
LE
VE
LS
O
F
S
U
PP
O
R
T
&
R
ES
O
UR
C
ES
FEW
SOME
ALL
INTENSIVE
TARGETED
UNIVERSAL
Comprehensive Needs Assessment
Achievement Gap Manager
Funding for providers of:
Professional Development
Formative Assessment System
Curriculum & Instruction
Comprehensive Planning
District Improvement
Grants
Sponsored PD
Consultation
Resources
Profiles of Success
Web resource bank
Proven Provider list
Parent resources through CPIRC
From Analysis to Achievement
CAG
Pilot
(6 districts)
CADI / SST
Research-based
professional
development
Rubrics for self
examination
Achievement Gap Data
Criteria for
Intensive Support
Criteria for
Targeted Support
Colorado Department of Education
Service and Support for Closing Achievement Gaps
Develop,
identify and
disseminate
resources
April 2008
CAG –Closing Achievement Gaps
CADI –Comprehensive Appraisal for District Improvement
SST –School Support Team Review
CPIRC –Colorado Parent Information Resource Center
How districts become partner
candidates:
Data indicating an achievement gap between
minority and non-minority and betweeneconomically
disadvantaged studentsand non-economically
disadvantagedstudents larger than the state average for
two consecutive years
Data indicating graduation rates gaps larger than the
state average for two consecutive years
Dataindicating at least 20% of district students are
minority students and 20% of district students
economically disadvantaged students
16
Looking forward ...
CADI and CTAG will assist the district
leadership team in developing a
comprehensive plan for improving.
Phases of the Comprehensive Plan begin to
be implemented August 2008.
– CORE –Reading Focus
CORE --What it is? What it isn’t?
Support provider vs. curriculum/program
Separated elementary and secondary
Training
On-going and supportive
Long range plan
Measurable gains
Decrease ILPsand interventions through
accelerated gains at a younger age
17
QUESTIONS ???
Attachment 05-14-11*
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Approval of 2008-09 School Board Meeting Calendar and
Location.
GOVERNANCE POLICY: GP-8.
ACTION/INFO: Action.
TIME NEEDED: Consent.
PERTINENT FACTS:
1. A calendar of the dates for the 2008-09 School Board Meetings is attached.
2. This calendar continues with the current schedule of meeting on the 2nd and 4th Wednesday with the meetings
beginning at 3:00 p.m. with a work session.
3. Also there is an all day retreat date tentatively scheduled.
RECOMMENDATION/
MOTION: Move to approve the 2008-09 School Board Meeting calendar as presented.
ORIGINATOR: John Pacheco
APPROVED: DATE:
AGENDA REQUEST
S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 7
3 4 5 6 7 8 9 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 August 13, 2008 - District Office
31 August 27, 2008 - District Office
S M T W T F S
September 10, 2008 - District Office 1 2 3 4 5 6 7
S M T W T F S September 24, 2008 - District Office 8 9 10 11 12 13 14
1 2 3 4 5 6 15 16 17 18 19 20 21
7 8 9 10 11 12 13 October 8, 2008 - District Office 22 23 24 25 26 27 28
14 15 16 17 18 19 20 October 22, 2008 - District Office 29 30 31
21 22 23 24 25 26 27
28 29 30 November 12, 2008 - District Office
S M T W T F S
December 3, 2008 - Board Retreat 1 2 3 4
S M T W T F S December 10, 2008 - District Office 5 6 7 8 9 10 11
1 2 3 4 12 13 14 15 16 17 18
5 6 7 8 9 10 11 January 14, 2009 - District Office 19 20 21 22 23 24 25
12 13 14 15 16 17 18 January 28, 2009 - District Office 26 27 28 29 30
19 20 21 22 23 24 25
26 27 28 29 30 31 February 11, 2009 - District Office
February 25, 2009 - District Office S M T W T F S
1 2
S M T W T F S March 11, 2009 - District Office 3 4 5 6 7 8 9
1 10 11 12 13 14 15 16
2 3 4 5 6 7 8 April 8, 2009 - District Office 17 18 19 20 21 22 23
9 10 11 12 13 14 15 April 22, 2009 - District Office 24 25 26 27 28 29 30
16 17 18 19 20 21 22 31
23 24 25 26 27 28 29 May 13, 2009 - District Office
30 May 27, 2009 - District Office
S M T W T F S
June 10, 2009 - District Office 1 2 3 4 5 6
S M T W T F S June 24, 2009 - District Office 7 8 9 10 11 12 13
1 2 3 4 5 6 14 15 16 17 18 19 20
7 8 9 10 11 12 13 July 8, 2009 - District Office 21 22 23 24 25 26 27
14 15 16 17 18 19 20 28 29 30
21 22 23 24 25 26 27
28 29 30 31
S M T W T F S
1 2 3 4
S M T W T F S All meetings will begin with a Work Session at 3:00 p.m. 5 6 7 8 9 10 11
1 2 3 and a regular business meeting beginning at 6:00 p.m. 12 13 14 15 16 17 18
4 5 6 7 8 9 10 19 20 21 22 23 24 25
11 12 13 14 15 16 17 26 27 28 29 30 31
18 19 20 21 22 23 24 27 28 29 30 31
25 26 27 28 29 30 31
August 2008
January 2009
December 2008
November 2008
September 2008
October 2008
2008-2009
Eagle County School DistrictBOARD OF EDUCATION MEETINGS
February 2009
June 2009
July 2009
IC/ICA/ID-E1 & EL-16
Approved __________
March 2009
April 2009
May 2009
Attachment 05-14-12
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Presentation of Preliminary Budget – Public Hearing
GOVERNANCE POLICY: EL-7, #14
ACTION/INFO: Info
TIME NEEDED: 30 Minutes
PERTINENT FACTS:
1. Per state statute, a proposed budget shall be submitted to the Board of Education at least thirty days prior to the
beginning of the next fiscal year. The 2008-09 Proposed Budget for all funds of the school district are attached.
2. This will be an opportunity for the Board to discuss the proposed budget.
3. A final 2008-09 budget will be presented to the Board of Education on June 14, 2008 for adoption and
appropriation.
4. A public notice of the proposed budget will be published in the Vail Daily and the Eagle Valley Enterprise as
per statute.
RECOMMENDATION/
MOTION:
ORIGINATOR: Phil Onofrio
APPROVED: DATE:
AGENDA REQUEST
EAGLE COUNTY SCHOOLS
Eagle, Colorado
Budget Year 2008-2009
2006-07 2007-08 2007-08 2008-09
Actual Revised Budget Estimated Budget
Revenue:
Property taxes 32,805,347$ 35,176,776$ 42,426,843$ 44,079,647$
Specific ownership taxes 2,802,578 2,670,000 2,972,535 3,018,582
State and federal revenue 7,878,012 9,352,161 1,765,340 2,909,286
Interest income 846,965 649,293 858,019 846,965
Other local revenue 1,922,240 1,228,756 2,237,976 2,397,537
Total revenue 46,255,142 49,076,986 50,260,713 53,252,017
Expenditures:
Salaries 28,326,777 32,560,186 31,793,379 33,920,068
Benefits 5,858,326 7,063,152 6,818,695 7,292,815
Purchased services 2,927,436 3,422,900 3,404,669 3,694,493
Supplies 3,246,892 3,726,257 3,217,464 3,946,822
Debt service
Capital outlay
Depreciation/amortization
Transfers 4,308,136 2,209,942 4,715,756 5,340,046
Total expenditures 44,667,567 48,982,437 49,949,962 54,194,244
Net income (loss) 1,587,575 94,549 310,751 (942,227)
Beginning Fund Balance 14,242,938 15,830,513 15,830,513 16,141,264
Use of Reserves
Ending Fund Balance 15,830,513$ 15,925,062$ 16,141,264$ 15,199,037$
Appropriation 55,978,388$ 57,982,156$ 57,982,156$ 69,393,281$
* Includes $415,000 additional allocation to schools at $75.00 per student
* 7 New FTE
Grant Writer, maintenance, technology, G & T coordinator, Social Worker, 2 parent liaison
EAGLE COUNTY SCHOOLS
Eagle, Colorado
BOND REDEMPTION FUND
2006-07 2007-08 2007-08 2008-09
Actual Revised Budget Estimated Budget
Beginning Fund Balance $5,680,629 11,065,708$ 11,049,384$ 10,599,253$
Revenue:
Property taxes 14,856,303 15,500,000 14,971,295 15,000,000
Total Revenue 14,856,303 15,500,000 14,971,295 15,000,000
Funds Available 20,536,932$ 26,565,708$ 26,020,679$ 25,599,253$
Expenditures:
Principal 4,140,000$ 6,465,000$ 6,465,000$ 6,150,000$
Interest 5,346,655 8,954,426 8,954,426 8,684,794
Paying agent fees 893 2,000 2,000 2,000
Total Expenditures 9,487,548 15,421,426 15,421,426 14,836,794
Appropriated Reserve (EFB) 11,049,384 11,144,282 10,599,253 10,762,459
Appropriation 26,565,708$ 26,020,679$ 25,599,253$
Mill Levy 7.090 5.710 5.123 5.008
Assessed Valuation $2,125,308,501 $2,715,302,586 $2,922,368,820 $2,995,428,041
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
BUILDING FUND
2006-07 2007-08 Project 2007-08 2008-09
Actual Budget Budget Estimated Budget
Beginning Fund Balance -$ 120,000,000$ -$ 126,593,616$ 98,745,224$
Revenue:
Bond proceeds 127,422,126 - 128,370,000 - -
Bond premium 9,484,872 - 9,484,872 - -
Interest 3,147,832 3,500,000 7,401,667 3,000,000 1,253,835
Total Revenue 140,054,830 3,500,000 145,256,539 3,000,000 1,253,835
Funds Available 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$
Expenditures:
New Battle Mountain High School 1,037,359 28,160,000 64,600,000 8,000,000 53,100,000
Renovate Eagle Valley High School 254,410 9,700,000 25,200,000 862,555 17,837,445
New Red Canyon High School East 152,548 700,000 2,952,559 2,000,000 952,559
June Creek Elementary 1,326,335 15,000,000 20,173,000 12,000,000 6,173,000
Miller Ranch Road Improvements - - 2,000,000 200,000 1,800,000
Battle Mountain High Renovation - - 3,000,000 - 3,000,000
Facility repair projects 226,109 7,900,000 8,881,665 6,000,000 881,665
Technology 2,464,163 2,040,000 4,400,000 1,785,837 150,000
Land 7,000,290 - 7,000,290 - -
Bond issuance costs 1,000,000 - 1,000,000 - -
Total Expenditures 13,461,214 63,500,000 139,207,514 30,848,392 83,894,669
Appropriated Reserve 126,593,616 60,000,000 6,049,025 98,745,224 16,104,390
Appropriation 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$
Staff:
Construction Manager 1.00 1.00 1.00 1.00 1.00
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
CAPITAL RESERVE FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Fund Balance 2,530,360$ 3,963,120$ 3,963,120$ 2,357,360$
Revenue:
Property tax allocation 3,937,892 1,303,386 1,421,924 1,567,164
General fund transfer -
Other local income 137,813 - 2,500,000
Total Revenue 4,075,705 1,303,386 1,421,924 4,067,164
Funds Available 6,606,065$ 5,266,506$ 5,385,044$ 6,424,524$
Expenditures:
Facility improvements 1,158,093$ -$ 330,978$ 1,000,000$
Charter school facility projects 76,702 200,000 19,618 80,000
Buses 443,040 300,000 299,610 558,000
Activity buses - - 126,580 -
Cars, truck and suburbans 165,661 80,000 81,275 130,000
District Office 1,800,000 700,000
Instructional computers 669,049 - 369,623 730,000
Americans with Disabilities 130,400 - 200,000
Total Expenditures 2,642,945 580,000 3,027,684 3,398,000
Reserve 3,963,120 4,686,506 2,357,360 3,026,524
Appropriation 5,300,881$ 5,266,506$ 5,385,044$ 6,424,524$
Other Local Income is an equal offset of the cost the
new distrist office from the proposed sale of land in Gypsum.
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
DESIGNATED PURPOSE GRANT FUND
CFDA 2006-07 2007-08 2007-08 2008-09
Number Grant Actual Budget Estimated Budget
State At Risk 46,481 - 23,076 -
84.048 Carl Perkins 23,725 36,000 43,336 40,000
State Charter School Capital Constructio 54,315 50,000 50,000 50,000
84.332 Comprehensive School Reform 4,544 - - -
State Eagle County ADAD 12,500 12,500 24,728 25,000
84.120 Gold Star - 4,784 5,090 5,000
93.600 Headstart 413,341 414,622 480,631 500,000
84.196 Homeless 39,506 23,500 11,755 40,000
84.011 Migrant Education 30,210 22,000 29,990 30,000
State Read to Achieve 175,057 - 34,636 35,000
84.009 Special Education Child Find 10,730 11,000 11,000 12,000
84.173 Special Education Preschool 17,240 25,000 25,000 25,000
84.243 Tech Prep Grant 35,815 - - -
84.010 Title I, Literacy 439,349 400,065 313,535 400,000
84.010 Title I, School Improvement 67,030 100,000 144,239 150,000
84.367 Title II, Teacher Quality 88,667 126,548 126,548 120,000
84.164 Title II, Technology 2,857 4,068 4,068 4,500
84.162 Title III, Immigrant Ed - 152,650 152,650 153,000
84.186 Title IV Safe and Drug Free 10,030 10,222 4,536 15,000
84.298 Title V Innovative Grant 7,516 7,516 7,516 7,600
84.162 Title III, 15% ELL Set Aside 158,927 6,277 29,183 30,000
84.276 Title VII, EES Bilingual 37,827 - - -
84.374 Teacher Incentive Fund (TIF) 849,422 1,039,246 853,277 750,000
Foundation Grants 28,087 12,000 - -
Other grants 2,067 400,000 - -
Total revenue and expenditures 2,555,243$ 2,857,998$ 2,374,794$ 2,392,100$
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
DISTRICT HOUSING FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Net Assets 291,919$ 341,702$ 341,702$ 378,147$
Revenue:
Rental income 141,874 140,000 131,000 131,000
Deposits retained - - - -
Total Revenue 141,874 140,000 131,000 131,000
Funds Available 433,793$ 481,702$ 472,702$ 509,147$
Expenditures:
Salaries 16,945$ 19,500$ 16,450$ 19,500$
Benefits 3,790 5,000 3,805 5,000
Repairs and maintenance 13,434 53,000 12,350 20,000
Utilities 31,174 32,000 31,450 33,000
Depreciation/amortization 26,748 30,500 30,500 30,500
Total Expenditures 92,091 140,000 94,555 108,000
Reserve 341,702 341,702 378,147 401,147
Appropriation 433,793$ 481,702$ 472,702$ 509,147$
Staff:
Park Manager 0.47 0.47 0.47 0.47
141
EAGLE COUNTY SCHOOLS
Eagle, Colorado
EMPLOYEE BENEFIT TRUST FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Fund Balance 383,276$ -$ 373,699$ 377,331$
Revenue:
Contributions 4,113,334 4,240,000 4,392,685 4,700,173
Total Revenue 4,113,334 4,240,000 4,392,685 4,700,173
Funds Available 4,496,610$ 4,240,000$ 4,766,384$ 5,077,505$
Expenditures:
Claims 3,621,632$ 3,392,000 3,774,499 4,038,714
Premiums 238,389 318,000 258,105 273,591
Fees 274,181 318,000 351,949 376,586
Supplies 4,226 5,000 4,500 4,905
Total Expenditures 4,138,428 4,033,000 4,389,053 4,693,796
Transfers in 15,517 - - -
Ending FundBalance 373,699 207,000 377,331 383,709
Appropriated Reserve - 207,000 - 383,709
Appropriation 4,240,000$ 5,077,505$
143
EAGLE COUNTY SCHOOLS
Eagle, Colorado
FOOD SERVICE FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Net Assets 40,412$ 91,882$ 91,882$ 48,581$
Revenue:
Food sales 898,989 861,900 896,770 973,700
Federal reimbursement 483,506 447,500 447,500 530,000
USDA donated commodities 56,135 50,000 50,000 50,000
State reimbursement 13,422 13,000 13,417 14,000
Transfer from General Fund - 50,000 - 97,900
Total Revenue 1,452,052 1,422,400 1,407,687 1,665,600
Funds Available 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$
Expenditures:
Salaries 614,727$ 627,900$ 617,783$ 710,400$
Benefits 125,908 130,300 138,205 137,200
Purchased services 9,105 11,230 17,757 13,100
Food and milk 576,416 595,700 616,800 656,200
Supplies 47,101 40,170 44,968 45,100
Equipment 15,684 3,100 1,475 3,300
Depreciation/amortization 11,641 14,000 14,000 13,000
Total Expenditures 1,400,582 1,422,400 1,450,988 1,578,300
Reserve 91,882 91,882 48,581 135,881
Appropriation 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$
Staff:
Cafeteria Manager 13.00 13.00 13.00 13.00
Cooks 19.50 19.50 23.00 19.50
Director 1.00 1.00 1.00 1.00
Total 33.50 33.50 37.00 33.50
145
EAGLE COUNTY SCHOOLS
Eagle, Colorado
STUDENT ACTIVITY FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Net Assets 508,117$ 604,931$ 929,306$ 1,135,962$
Revenue:
Student programs 1,390,975 1,607,175 1,753,281 1,755,000
Total Revenue 1,390,975 1,607,175 1,753,281 1,755,000
Funds Available 1,899,092$ 2,212,106$ 2,682,587$ 2,890,962$
Expenditures:
Elementary programs 317,512$ 326,700$ 384,775$ 385,000$
Middle school programs 267,292 236,500 253,000 255,000
High school programs 407,000 415,500 492,850 495,000
Public Education Foundation 302,357 304,100 416,000 416,000
Total Expenditures 1,294,161 1,282,800 1,546,625 1,551,000
Reserve 604,931 929,306 1,135,962 1,339,962
Appropriation 1,557,198$ 2,034,998$ 2,682,587$ 2,890,962$
147
Attachment 05-14-13
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008
SUBJECT: Approval of Additional Projects from 3B Bond Funds
GOVERNANCE POLICY: EL-9
ACTION/INFO: Action
TIME NEEDED: 30 min
PERTINENT FACTS:
1. Attached are the lists of projects for consideration for 3B Bond Funds. The total project list is $71,969,200.
We have an estimate of $6,049,025 of unallocated funds. This is an opportunity for the Board to review and
discuss the projects prior to approval
RECOMMENDATION/
MOTION: Move to approve the additional projects from the 3B bond funds.
ORIGINATOR: Phil Onofrio
APPROVED: Date:
Projects List
BOE May 5, 2008
Phase I
BMHS Turf 490,000$
Smart White Boards 95,200
Design EVHS Stadium 75,000
Elevator Safety 48,000
708,200
Phase II
ECCA GYM / Commons 2,750,000
Phase III
EVHS Stadium 3,305,000
Wood Shop 175,000
Locker Room Remodel 300,000
3,780,000
Phase IV
Food Service Needs 408,100
Replace Bell / Intercom Systems District Wide 950,000
GPS Clock Upgrade District Wide 195,000
Buckhorn Village Pre-Construction Design (100% DD) 675,000
2,228,100
Total All Projects 9,466,300
Funding:
Unallocated Bond Funds 6,045,000
Contingencies 5,343,572
11,388,572$
Detail List
EVHS Stadium Components (Phase III)
Sound System 55,000$
Scoreboard and Infrastructure 80,000
Field Lighting 550,000
Bleacher Seating 620,000
Artificial Turf Field 950,000
8 Lane Track 850,000
Transformer 152,000
Management Fees 48,000
3,305,000
Food Service Needs (Phase IV)
Replace ice maker - AES 5,000
Purchase meat slicer on portable table - BCES 4,500
Replace broken ice machine per Health Dept - BCMS 5,000
Replace dish machine - BCMS 10,000
Replace milk cooler - EES 5,000
Install air gap compsink to prevent back flow per Health Dept - EVES 25,000
Replace old deep fryer - EVHS 5,000
Install air gap compsink to prevent back flow per Health Dept - EVMS 25,000
Install 2 way cleanout on waste line (code issue) - EVMS 40,000
Purchase counter top milk cooler - EVMS 3,500
Purchase food processor - EVMS 3,500
Replace sliding dish door - EVMS 4,000
Replace evap and condenser coils on walk-in ref - EVMS 6,000
Replace mixer - GES 3,500
Install air gap compsink to prevent back flow per Health Dept - MMS 25,000
Replace ice machine - MMS 5,000
Purchase meat slicer on portable table - RHES 4,500
Replace condenser unit and piping walk-in freezer - RHES 6,000
Replace food warmer - RSES 8,000
Install sneeze guard over condiment area per Health Dept - RSES 10,000
Replace freezer with larger walk-in freezer - EVMS 30,000
New walk in or reach in freezer - GES 20,000
Replace ice machine - EVHS 38,000
Equipment Installation - 40% 116,600
408,100
Replace Bell / Intercom Systems District Wide (Phase IV) 950,000
GPS Clock Upgrade District Wide (Phase IV) 195,000
Buckhorn Village Pre-Construction Design (100% DD) (Phase IV) 675,000$
Attachment 05-14-14
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Approval of EVHS amended Construction Calendar.
GOVERNANCE POLICY: EL-16
ACTION/INFO: Action
TIME NEEDED: 15 min
PERTINENT FACTS:
1. Due to developments in teacher training schedule and construction, EVHS is submitting the attached amended
calendar for approval. The amended calendar starts EVHS on time this year and amends the spring and fall in
the next year a week.
2. Mark will be on hand to answer questions if needed.
RECOMMENDATION/
MOTION: Move to approve amended construction calendar for EVHS.
ORIGINATOR: Mike Gass
APPROVED: DATE:
AGENDA REQUEST
Final Draft: 5/1/2007
EVHS Construction Calendar Information: 2008/09 and 2009/10 Dates.
Actual Calendar Dates 2008/09 2008/09 2009/10 2009/10
*Projected ECSD EVHS *ECSD EVHS
Staff First Day 8/25/2008 8/25/2008 8/24/2009 9/15/2009
Students First Day 9/2/2008 9/2/2008 9/1/2009 9/22/2009
Last Day Students 6/4/2009 5/15/2009 6/3/2010 6/3/2010
Last Day Staff 6/5/2009 5/16/2009 6/4/2010 6/4/2010
Graduation 5/30/2009 5/10/2009 5/29/2010 5/29/2010
EVHS Construction Calendar Information: 2008/09-2009/10 Bells and Trimesters.
EVHS Bell Schedule Period 2007/08 Period 2008/09 2009/10
Monday Staff Dev. 7:45-8:45 Staff Dev. 7:40-8:40
1 9:05-10:10 1 9:05-10:15
2 10:15-11:20 2 10:20-11:30
3 11:25-12:30 3 11:35-12:45
Lunch 12:30-1:00 Lunch 12:45-1:15
4 1:05-2:10 4 1:15-2:25
5 2:15-3:20 5 2:30-3:40
Tuesday-Friday 1 8:05-9:15 1 8:05-9:20
Homeroom 9:20-9:50 Homeroom 9:25-9:55
2 9:55-11:05 2 10:00-11:15
3 11:10-12:20 3 11:20-12:35
Lunch 12:20-12:50 Lunch 12:35-1:05
4 12:55-2:05 4 1:05-2:20
5 2:10-3:20 5 2:25-3:40
Trimester Dates ECSD Days EVHS Days
2008/09
First Trimester 9/2-11/25 61 9/2-11/14 54
Second Trimester 12/2-3/5 56 11/17-2/20 54
Third Trimester 3/9-6/4 57 2/23-5/15 53
2009/10
First Trimester 9/1-11/24 61 9/22-12/11 56
Second Trimester 12/1-3/4 56 12/14-3/12 52
Third Trimester 3/8-6/3 57 3/15-6/3 53
NEW HIRES:
Name Position School/ Department Type of Allocation Effective Date
Beidel, Christy Science Teacher BMHS Budgeted 8/25/2008
Bergin, Brittany Substitute Teacher District Wide Budgeted 4/14/2008
Cochran, Kay Bus Driver Trainee Transportation Budgeted 4/21/2008
Cropp, Kathleen 3rd Grade Teacher EES Budgeted 8/21/2008
Espiritu Darpli, Jo Ann Substitute Teacher District Wide Budgeted 4/28/2008
King, Mark Bus Driver Trainee Transportation Budgeted 4/21/2008
LaVoy, Ann 3rd Grade Teacher RHES Budgeted 8/21/2008
Lounsberry, Elizabeth Office Manager EVMS Budgeted 8/4/2008
Merino, Jaenneth Kindergarten Teacher AES Budgeted 8/21/2008
Musser, Drew 5th Grade Teacher EES Budgeted 8/21/2008
Switala, John Social Studies Teacher (8th Grade) BCMS Budgeted 8/21/2008
Turro, Ellen 4th Grade Teacher BCES Budgeted 8/21/2008
Wolf, Juli ELA/Spanish Teacher EVES Budgeted 8/21/2008
ADDITIONAL POSITIONS:
Name Position School/ Department Type of Allocation Effective Date
Bergin, Brittany Long-Term Substitute Teacher (ELA for Stephanie Archibeque) BMHS Budgeted 4/14/2008
Lengel, Edie Long-Term Substitute Teacher (G/T for Maria Switala) EVES Budgeted 5/14/2008
Shelley, Heidi Long-Term Substitute Teacher (Technology) RHES Budgeted 5/13/2008
Westenfelder, Renee Mentor Teacher RHES Budgeted 8/13/2008
REHIRES:
Name Position Effective Date
Chato, Amy 1st Grade Teacher 8/21/2008
Degen, Kelly Elementary Teacher (Mentor Release) 8/25/2008
Douglas, Monica 0.45 Physical Education Teacher/0.05 Title I Teacher 8/25/2008
Kipp, Denise 0.8 Science Teacher 8/25/2008
Reynecke, Courtney Mathematics Teacher (7th/8th Grade) 8/25/2008
Sanders, Shiloy 0.5 Master Teacher 8/11/2008
Warner, Sarah Substitue Teacher 4/21/2008
TRANSFERS:
Name From Effective Date
Demeduk-Aho, Deborah 2nd Grade Teacher (Mentor) - RHES 8/11/2008
RHES
EVMS
BCES
AESMMS
MMES
To
School/Department
District Wide
P.O. BOX 740 · EAGLE, COLORADO 81631 · 970.328.6321 FAX 970.328.1024
Personnel List
May 14, 2008
Attachment 05-14-15*
Governance Policy: EL-4(2)
Master Teacher - RHES
Raymond, Lauren 2nd Grade Teacher (Master) - EES 8/11/2008
RESIGNATIONS:
Name Position Effective Date
Brown, Michael 0.5 Physical Education Teacher/0.5 Permanent Substitute Teacher 6/5/2008
Drager, Kirk Mathematics Teacher 6/5/2008
King, David Affective Needs Teacher 6/5/2008
Murtha, Wanda Sue 4th Grade Teacher 6/5/2008
Weatherly, Aaron 8th Grade Teacher 6/5/2008
Webb, Sara 5th Grade Teacher 6/5/2008
TERMINATIONS:
Name Position Effective Date
N/A
RETIREMENTS:
Name Position Effective Date
N/A
FMLA LEAVES:
Name Position School/Dept. Date From Date To
Smith, Robin 1st Grade Teacher EES 5/19/2008 6/5/2008
Switala, Maria 0.6 G/T Teacher EVES 5/7/2008 6/5/2008
DISTRICT VACANCY LIST:
Name Professional/Support Position Type of AllocationReplacing Posted Date
District Wide
Director of English Language
Learning
(For 2008-09 SY) Professional Budgeted J. Shank 4/17/2008
Master Teacher(s)
(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008
Mentor Teacher(s)
(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008
Gifted/Talented Coordinator
(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008
Substitute Teacher(s) Budgeted Continuous
Substitute Bus Driver(s) Budgeted Continuous
Substitute Cafeteria
Manager(s) Budgeted Continuous
Substitute Cook(s) Budgeted Continuous
Substitute Custodian(s) Budgeted Continuous
Human Resources
No Openings
Maintenance
No Openings
Technology
No Openings
BMHS
Kindergarten Teacher (0.5 Master)
- EES
MMS
School/Department
School/Department
BCMS
MMES
AES
School/Department
EVMS
Avon Elementary
Preschool Teacher
(For 2008-09 SY) Professional Budgeted H. Potts 4/16/2008
Kindergarten Teacher
(For 2008-09 SY) Professional Budgeted J. Brock 4/16/2008
5th Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008
Mentor Teacher
(For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008
Technology/Mentor Release
Teacher - Mentor Preferred
(For 2008-09 SY) Professional Budgeted A. Guercio 4/28/2008
0.5 Title I Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008
Crossing Guard (2.5 hrs/wk) Support Staff Budgeted T. Berns 2/26/2008
Moderate Needs
Paraprofessional IV - Bilingual
Preferred Support Staff Budgeted New Allocation 4/17/2008
Brush Creek Elementary
Preschool Teacher
(For 2008-09 SY) Professional Budgeted J. Barton 3/6/2008
0.7 ELA Teacher
(For 2008-09 SY) Professional Budgeted L. Pena 3/6/2008
Interim 0.8 Science Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008
(3) Cognitive Needs
Paraprofessional(s) IV
(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008
Eagle Valley Elementary
1st Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008
2nd Grade Teacher -
Bilingual Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008
Affective Needs Teacher
(For 2008-09 SY) Professional Budgeted D. King 5/7/2008
0.8 Gifted/Talented Teacher
(For 2008-09 SY) Professional Budgeted M. Switala 5/7/2008
Guidance Counselor
(For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008
Edwards Elementary
1st Grade Teacher
(For 2008-09 SY) Professional Budgeted C. Gallegos 4/29/2008
Spanish Reading Teacher
(For 2008-09 SY) Professional Budgeted C. Valderamma 2/26/2008
Building Paraprofessional IV Support Staff Budgeted New Allocation 3/6/2008
Cognitive Needs
Paraprofessional IV Support Staff Budgeted J. Dauphinais 4/9/2008
Custodian Support Staff Budgeted A. Gutierrez 5/1/2008
Gypsum Elementary
1st Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted M. Stalnaker 4/16/2008
2nd Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted B. Wurtsmith-Lubbers 4/16/2008
4th Grade Teacher -
Math/Science Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008
5th Grade Teacher - Mentor
Preferred
(For 2008-09 SY) Professional Budgeted R. Valdez 2/26/2008
5th Grade Teacher - Mentor
Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008
0.5 ELA Teacher
(For 2008-09 SY) Professional Budgeted R. Cuevas 3/6/2008
ELA Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008
Media Teacher
(For 2008-09 SY) Professional Budgeted L. Birk 2/26/2008
June Creek Elementary
3rd Grade Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008
0.5 4th Grade Teacher
BOARD OF EDUCATION
AGENDA
May 14, 2008
BOARD MEMBERS
Mr. Scott Green, President
Mrs. Connie Kincaid-Strahan, Vice-President
Mr. Brian Nolan, Secretary/Treasurer
Mr. Andy Arnold
Mr. Jason Benderly
Mrs. Carrie Benway
Mrs. Jeanne McQueeney
John D. Pacheco, Interim Superintendent
Page 1 of 2 051408BDAGN
P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024
John Pacheco
Interim Superintendent
N O T I C E OF M E E T I N G
Eagle County School District RE 50J
BOARD OF EDUCATION
At District Office, 757 E. Third Street, Eagle
Wednesday, May 14, 2008
Regular Session Begins @ 6:00 P.M.
Estimated Time: 3.25 hours
A. General Functions
Call to Order.
05-14-1 Work Session. (3:00 – 5:00 P.M.)
1. Presentation of 3rd Grade CSAP Results.
05-14-2 Executive Session. (5:00 – 6:00 P.M.)
• Personnel.
05-14-3 Regular Open Session. (6:00 P.M.)
B. Public Participation of Board Meeting. (5-minute limit, please)
Questions and comments are welcomed at this time. Each person shall normally have five minutes to address the Board
on consent or non-agenda items, but the time can be adjusted at the discretion of the Board or the Board President.
Persons may speak on any agenda item for 3 minutes at the time of the specific agenda item. The Board is not obligated
to respond to items even though the information has been presented by a participant and the Board may also ask for this
item to be placed on a future agenda.
05-14-4 Approval of Consent Agenda Items.* (2 min)
Action. Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the
Board of Education to focus on other items contained in a lengthy agenda. An item may be
“removed” from the Consent Agenda and considered separately by any member of the Board of
Education.
05-14-5* Approval of Agenda.
05-14-6* Approval of Minutes.
05-14-9* Approval of Monitoring Report for Governance Policy EL-10, Communication
and Counsel to the Board.
05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location.
05-14-15* Personnel List.
05-14-16* Approval of Negotiated Agreement.
05-14-5* Approval of Agenda. (Consent)
Action.
05-14-6* Approval of Minutes. (Consent)
Action. Minutes from April 23, 2008 and May 5, 2008 BOE Meetings.
C. Report of Superintendent. (20 min)
D. Board Reports. (15 min)
Page 2 of 2 051408BDAGN
E. Public Interest Items for Discussion.
05-14-7 Approval of BMHS Substance Abuse Policies. (30 min)
Action. (Mike Gass presenting.)
(Attachment 05-14-7)
05-14-8 Early Childhood: Progress and Possibilities. (30 min)
Info. (Heather Eberts presenting.)
(Attachment 05-14-8)
G. Board Policies and Administrative Regulations.
05-14-9* Approval of Monitoring Report for Governance Policy EL-10, (Consent)
Action Communication and Counsel to the Board.
(John Pacheco presenting.)
(Attachment 04-12-19*)
05-14-10 Approval of Monitoring Report for Governance Policy EL-13, (15 min)
Action. Standards Based Education and EL-15, Instructional Materials
Selection and Adoption.
(Mike Gass & Heather Eberts presenting.)
(Attachment 04-12-10)
05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location. (Consent)
Action (John Pacheco presenting.)
(Attachment 04-12-11*)
F. Business and Operations.
05-14-12 Presentation of Preliminary Budget – Public Hearing. (30 min)
Info. (Phil Onofrio presenting.)
(Attachment 05-14-12)
05-14-13 Approval of Additional Projects from 3B Bond Funds. (30 min)
Action. (Phil Onofrio presenting.)
(Attachment 05-14-13)
05-14-14 Approval of Revision to EVHS Summer Construction Calendar (15 min)
Action. (Mike Gass presenting.)
(Attachment 05-14-14)
H. Employee Relations.
05-14-15* Personnel List. (Consent)
Action. (Jason Glass presenting.)
(Attachment 05-14-15*)
05-14-16* Approval of Negotiated Agreement. (Consent)
Action. (John Pacheco presenting.)
(Attachment 05-14-16*)
I. General Administration.
05-14-17 New/Old Business.
J. Discussion Items.
05-14-18 Feedback and Evaluation of Meeting. (5 min)
Info. A. Evaluate Decisions of this BOE Meeting in Terms of Governance Policies.
05-14-19 Input for Next Meeting. (5 min)
Info.
05-14-20 Adjournment.
UPCOMING BOE MEETINGS:
The Work Session of the next regularly scheduled BOE meeting is
Wednesday, May 28, 2008, 3:00 P.M. at District Office in Eagle
Attachment 05-14-1.1
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Presentation of 3rd Grade CSAP Results.
GOVERNANCE POLICY: E-1.
ACTION/INFO: Info.
TIME NEEDED: 30 minutes.
PERTINENT FACTS:
1. The third grade reading CSAP results arrived April 25, 2008.
2. These were released to the BOE on May 1. The press had access to the scores through a press release by Brooke
Skjonsby.
3. This data will be used to assess instructional practices, programs, curriculum, and staff development for the
2008-09 school year. It will also provide diagnostic information for individual third grade students in regard to
reading abilities.
4. Attached is an overview of school, district, and state results.
5. This presentation will provide a detailed review of the data and an opportunity for questions and discussion.
RECOMMENDATION/
MOTION:
ORIGINATOR: Heather Eberts
APPROVED: DATE:
AGENDA REQUEST
1
3rdGrade CSAP Results
Presented: May 14, 2008
By: Heather Eberts & Mike Gass
All Students
All Students
0
10
20
30
40
50
60
70
U PP P A
%P and A
Eagle
CO
12%
11%
20%
18%
61% 64%
7% 7%
2
Disaggregation Summary
Raw Data –3rdGrade CSAP
3
English speaking students
School Population Data
4
English language learners who took the
test in English
ELL
0
20
40
60
80
100
NEP LEP FEP
%P and A
17%
55%
88%
Language Background
0
10
20
30
40
50
60
70
80
90
English Spanish
%P and A
80%
45%
5
Lectura
Lectura–Disaggregation summary
6
Gifted Students
Free and Reduced Lunch Data
Free and Reduced
38
4042
44
46
48
50
52
Free Reduced
%P and A
43%
50%
7
Analysis
The district improved over last year’s scores
–68% P&A this year; 63% last year.
AES showed 34% growth over last year.
GAP still exists with F/R lunch students and
ELL students as compared to English
speaking students.
Overall, 68% were P or A, while 81% of
English-speaking students were P or A.
Minutes April 23, 2008, Meeting
Page 1 of 6
P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024
Eagle County School District RE 50J
BOARD OF EDUCATION
AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE
Wednesday, April 23, 2008, 5:00 P.M.
MINUTES
Board Members Present Administration Present
Andy Arnold Heather Eberts
Jason Benderly Mike Gass
Carrie Benway Phil Onofrio
Scott Green John Pacheco
Connie Kincaid-Strahan
Jeanne McQueeney
Brian Nolan
Board Members Absent Administration Absent
A quorum was present, and due notice had been published. (All Attachments listed are available for
review at the District Office.)
A. General Functions
The meeting was called to order at 5:00 p.m.
04-23-1 Executive Session.
At 5:01 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(f) for
the purpose discussing teacher negotiations. John Pacheco, Mike Gass, Phil Onofrio and Jason Glass were
invited to attend. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call
vote to adjourn into Executive Session. (7-0) (Motion carried.)
04-23-2 Regular Open Session.
The meeting was reconvened at 6:13 P.M.
The Board participated in the Pledge of Allegiance.
B. Public Participation at Board Meeting.
There was no public input at this time.
04-23-3 Approval of Consent Agenda Items.*
04-23-4* Approval of Agenda.
04-23-5* Approval of Minutes.
04-23-12* Personnel List.
Scott Green moved to approve the consent agenda. Connie Kincaid-Strahan seconded the motion. All
members present voted aye on a roll call vote. (7-0) (Motion carried.)
04-23-4*
Approval of Agenda.
This Agenda Item was approved under the Consent Agenda.
04-23-5*
Approval of Minutes.
This Agenda Item was approved under the Consent Agenda.
Minutes April 23, 2008, Meeting
Page 2 of 6
C. Report of Superintendent
John Pacheco reported that three Eagle County Charter Academy (ECCA) students recently participated in
the state science fair and did extremely well; Garret Cerny placed 1st in Behavioral and Social Sciences,
Haley Herbert placed 4th in Plant Sciences and Johanna Hayes competed at the state level. These students
presented their projects to the Board.
Mr. Pacheco encouraged the Board to attend the high school graduation ceremonies, which are as follows:
• Red Canyon High School (RCHS): Friday, May 30, 2008; 10:00am; 4 Eagle Ranch in Wolcott.
• Battle Mountain High School (BMHS): Saturday, May 31, 2008; 12:30pm; Ford Amphitheater in Vail.
• Eagle Valley High School (EVHS): Saturday, May 31, 2008; 9:00am; Hot Stuff Stadium in Gypsum.
• New American School (NAS): Saturday, June 14, 2008; 12:00pm; Gypsum Amphitheater in Gypsum.
Mr. Pacheco reported that there will be a ‘Shaping the Future of Eagle County’ group meeting on Monday,
April 28, in the Eagle County Room at the Eagle County Building. This group would like to discuss
housing, county growth, employment and various other topics. This group is bringing in a Colorado State
Demographer who has specifically studied the Eagle County community.
Mr. Pacheco distributed the Eagle County Youth Collaborative (ECYC) agreement/memorandum of
understanding they recently developed. (Attachment C) The ECYS is a partnership of Eagle County youth-
serving organizations who are members of the Eagle River Youth Coalition. The purpose of ECYC is to
decrease the academic achievement gap of students enrolled in Eagle County Schools (ECS). ECYC will
further foster positive youth development in order for Eagle County youth to become successful adults. Mr.
Pacheco informed the Board that they should expect to revisit this on May 28 for approval.
Mr. Pacheco distributed information from the Colorado Department of Education (CDE) outlining the
Comprehensive Appraisal for District Improvement (CADI) process. Mr. Pacheco reported that the CADI
team has been with ECS all week interviewing staff, board members and community members. This group
plans to give a comprehensive presentation on their discoveries.
Mr. Pacheco informed the Board that John Kuglin was recently featured in Ed-Tech Magazine. Mr. Kuglin
has been invited to give presentations at the local, regional and national levels to inform groups about ECS’
technology efforts, which gives a lot of notoriety to this District.
Mr. Pacheco reported that Kristin Ramstad, Director of Early Childhood, has been working with the county
to provide early childhood care in Gypsum, specifically below New America School. The County has
allocated some dollars and has asked the Board to do so as well. Heather Eberts and Mr. Pacheco will bring
this to the Board at the May 14 meeting to show what this process will entail and outline ECS’
responsibilities in supporting this worthwhile effort.
D. Board Reports.
Brian Nolan reported that he would like to form a real estate brain think tank. In addition to Connie
Kincaid-Strahan’s professional wisdom, other big players in the valley are needed to make intelligent and
informed decisions.
Carrie Benway reported that she was surprised to learn that we are not offering any summertime programs
for 3rd graders struggling with reading. As a Board goal of every 4th grader being proficient in reading, this
should certainly be addressed. Scott responded that this should be discussed in new/old business.
E. Public Interest Items for Discussion.
04-23-6
Performance Pay Committee Report.
John Pacheco stated that he is in full support of approve of the Performance Pay Committee Report.
Brian Nolan and Jason Benderly thanked the committee for their endless efforts in examining and
redesigning the current system.
Mr. Benderly read the following aloud for Board approval:
The underlying principles of the committee’s recommendation are as follows:
Minutes April 23, 2008, Meeting
Page 3 of 6
o First, there will be two components to annual compensation: (1) an annual bonus and (2) a
salary adjustment.
o Second, the annual bonus will be based on two components:
• A building measure.
• A District measure.
o Third, the salary adjustment will be based on two components:
• A negotiated district-wide adjustment.
• An individual evaluation adjustment.
For the academic year 2007-08, the following percentages will be applied to these components
based on ECSD finances and the recommendations of the committee:
o Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%).
o Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%).
o We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for
a potential total payout of 6%.
These percentages will be reviewed annually by the Board of Education and adjusted accordingly.
Scott Green stated that if the Board is in agreement, they should approve this report as presented.
In looking at the recommendations, Mr. Benderly stated that he would like to better understand the different
concepts and (in practice) what this could mean for a given academic year. It is his understanding that the
numbers could fluctuate, but the principles and theories will not change. Jason Glass responded that the
performance change will take place this year.
Brian Nolan moved to approve the recommendations of the Performance Pay Committee as presented with
the following conditions:
I. The underlying principles of the committee’s recommendation are as follows:
a. First, there will be two components to annual compensation: (1) an annual bonus and (2) a salary
adjustment.
b. Second, the annual bonus will be based on two components:
i. A building measure.
ii. A District measure.
c. Third, the salary adjustment will be based on two components:
i. A negotiated district-wide adjustment.
ii. An individual evaluation adjustment.
II. For the academic year 2007-08, the following percentages will be applied to these components based on
ECSD finances and the recommendations of the committee:
a. Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%).
b. Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%).
c. We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for a
potential total payout of 6%.
III. These percentages will be reviewed annually by the Board of Education and adjusted accordingly.
Carrie Benway seconded the motion. Jason Benderly, Carrie Benway, Scott Green, Connie Kincaid-Strahan,
Jeanne McQueeney and Brian Nolan voted aye, Andy Arnold voted nay on a roll call vote. (6-1) (Motion
carried.)
04-23-7
DAAC Report.
John Pacheco reported that he has had the pleasure of working with DAAC over the past several months,
which has been comprised of a committed group of staff, parents and community members. This group has
taken the time to work with various schools, and departments and programs within those schools, to develop
questions and recommendations around a variety of topics.
DAAC members Bev Rasmussen, Lori Hixon, Doreen Somers, Deb Sheehy and Jason Pyle presented
recommendations to the Board in four different areas: District-wide, Early Childhood and Elementary
School, Middle and High School and Special Departments.
Scott Green asked if one social worker would be sufficient for the entire district. Mike Gass responded that
it would be ideal to have social workers on both the east and west ends that are bilingual. Brian Nolan
inquired about having a social worker that caters to grades K-6 and a social worker that caters to grades 7-
Minutes April 23, 2008, Meeting
Page 4 of 6
12. Mr. Pacheco replied that a feeder is really important because you are working with the same families.
DAAC reported that, more importantly, you are relieving the staff of these duties. Principals weren’t acting
as educational leaders when focusing on social work.
Mr. Pacheco stated that these are recommendations of DAAC; he was chair of the meetings and answered
questions from the District perspective.
Mr. Green thanked DAAC for their service, preparation and recommendations. He assured this group that
over the course of the last several years, all of the recommendations have been looked at and carefully
considered. Mr. Green then asked the group to state their top 3, non-negotiable items. DAAC replied,
unanimously: Master Teacher FTE, Social Workers and maintaining a focus on teacher retention.
Mr. Nolan asked if this was an annual report to the Board. DAAC replied that it was. Brian asked if there
were some things on the list this year that were also on the list last year and if there was a process in place to
look at each year’s list to determine priorities, those items worth keeping on the list versus removing, etc.
Mr. Pacheco responded that because of the transition in the spring last year, some items were overlooked
and/or not determined as priorities. In looking at last year’s list, there were some items that were attended to
and some that were not and this year’s list is much shorter with more targeted items. Mr. Pacheco stated that
in talking with Principals, their #1 concern is FTE. Mr. Nolan stated that there should be a living and
working document to determine what has been granted, what has not, etc.
Andy Arnold suggested that Phil Onofrio go through the highest priority items and put some dollars to
them. Mr. Arnold also expressed an interest in an on-going progress report on how we are doing with these
items. The Board should think about the budgeting process and the strategic plan, and begin prioritizing
everything.
Mr. Onofrio stated that this year, ECS allocated an additional $75 per pupil per school and the Principals
were given the money and placed in a position to decide what is most needed at their respective schools. Mr.
Pacheco added that Toni Boush decided that Minturn Middle School (MMS), for example, really needed a
counselor. The school community should make these decisions. DAAC also stated that these
recommendations are what the Principals told them they needed.
Scott Green moved to approve the monitoring report for Governance Policy EL12, Commitment to
Accomplishment and Accountability, DAAC End-of-year report. Brian Nolan seconded the motion. All
members present voted aye on a roll call vote. (7-0) (Motion carried.)
04-23-8
BMHS Substance Abuse Task Force
Mike Gass stated that this has been a truly collaborative effort in tackling an increasingly growing problem
in Eagle County. He introduced the task force, which is comprised of ECS staff, parents and community
members; Joe Hoy (Sherriff), Ted Eicholtz (SRO), Brian Hollenbaugh (SRO), Sandy Rose (DA), Jeanne
Hennessey (BMHS Guidance Counselor), Rich Houghton (BMHS Athletic Director), Greg Slosinger, Ellen
Eaton (BMHS parent), Janet DeClarke (BMHS parent), Taylor Bearstow (BMHS student), Kimberly
Roland, Brian Hester (BMHS Principal) and Phillip Qualman (BMHS Assistant Principal) were all present
to address the Board.
Jason Benderly asked how ‘non-school related’ is defined. Brian Hester responded this is primarily when
issues arise outside of school and/or at non-school sponsored functions (ie. law enforcement arrests a
student over the weekend). Brian Hester added that parents have rallied around providing drug- and alcohol-
free homes to help students avoid getting in trouble outside of school (safehomespledge.com).
Andy Arnold asked how this will be introduced to students and was looking for verification that this is in
fact the new policy. Mr. Hester added that the all students are brought together in small groups (typically
during homeroom) to explain expectations and policy changes and this information has been effectively
distributed during parent/teacher conferences, PTA meetings and booster club meetings. Mr. Hester said that
if these recommendations are approved by the Board, BMHS staff would like to communicate this with
parents and students before summer.
Connie Kincaid-Strahan asked how they are looking to engage those students not involved in extra-
curricular activities (25% of the total BMHS population). Mr. Nolan replied that this is where the voluntary
Minutes April 23, 2008, Meeting
Page 5 of 6
drug-testing would come into play and hopes to provide incentives to and empower those not involved in
extra-curricular activities that will take this pledge by offering scholarship opportunities and
recommendations on college applications. Clearly this is a work in progress and will definitely take time to
evolve.
Jeanne expressed concern regarding lack of clarification on the policies around infractions and asked if one
policy may be different at one school versus another. Mr. Gass responded that there is more accurate and
representative data at BMHS than any other school, and that the recommendations of this group were very
much supported.
Janet DeClarke stated that parents and students can receive the proper support, knowledge and education
through current program modifications the task force is recommending. This is not a class or a course;
parents can learn strategies to work with their children in order for these to be successful interventions,
whether it entails dealing with an issue internally or referring students to counselors and/or moral support
groups in the community.
The BMHS Substance Abuse Task Force was encouraged to move forward with policy changes, pending
legal advice and financial implications.
Connie Kincaid-Strahan left the meeting at 9:00pm.
F. Business and Operations.
04-23-9
Urban Land Institute Presentation.
John Nichols, along with two gentlemen from the Urban Land Institute, addressed the Board regarding an
interest in developing a long-range plan for ECS and Eagle-Vail Metro District to work together in
identifying how both groups can leverage current and future assets, specifically the 14 1⁄2 acres adjacent to
Eagle-Vail.
Through the ULI study, ECS and Eagle-Vail Metro District can continue to work together and entertain
future discussions regarding current land share uses. The group is requesting ECS help with 1/3 of the cost
of the study, which comes in at right around $40,000. Brian Nolan asked if this can come out of the current
BMHS fund, to which Phil responded ‘yes.’ The group responded that interviews will be June 2 and 3.
04-23-10
Budget Recommendations.
Phil Onofrio presented the preliminary budget to the Board. Brian Nolan asked when the final budget was
going to be adopted, to which Mr. Onofrio responded sometime in June. (Attachment 04-23-10)
On the ‘General Fund’ page, Mr. Nolan inquired about transfers. Mr. Onofrio stated that transferring money
from one fund to another is not an actual expense. If we over-spend in one account and under-spend in
another, it nets out.
Scott Green asked if there was a list of requests that is on-going, to which Mr. Onofrio responded that yes
there is.
Andy Arnold inquired how the Board could support these expenses with the priorities outlined in the
strategic plan. Mr. Onofrio responded that the culture has improved dramatically by allowing principals to
determine their needs and priorities at the individual school level.
G. Board Policies and Administrative Regulations.
04-23-11*
Appointment of Board Members to the Partnership for Education
Scott Green stated that The Partnership for Education is currently comprised of 2 county members and 1
Berry Creek Metro District member and acts as a design review policy council for the development of the
Berry Creek and Miller Ranch areas. Mr. Green stated that he will follow up with the county to see what
they are thinking and what exactly they are wanting in terms of ECS commitment.
H. Employee Relations.
04-23-12*
Minutes April 23, 2008, Meeting
Page 6 of 6
Personnel List.
This Agenda Item was approved under the Consent Agenda.
I. General Administration.
04-23-13
New/Old Business.
Carrie Benway reiterated that at-risk intervention is a necessity in moving forward.
John Pacheco stated that the Board will go over the bond project numbers at the May 5 meeting. The Board
should consider making a decision at the May 14 meeting.
On May 1, the Board will be given a tour of the county (courtesy of Mike Gass) to take a look at all of the
projects going on as a result of the 3B bond. The Board will be given the list of the unallocated projects on
that date. The tour bus will leave the BCMS parking lot at 9:00am.
Scott Green stated that FCI is struggling with electrical contractors on the EVHS project.
Jeanne McQuenney stated that all decisions the Board makes in reference to current and future projects
should be made in consideration of the strategic plan. She asked about the baseline report, to which Mike
Gass responded that this should be sometime in May.
John Pacheco stated that the Board will take action on the Eagle County Youth Collaborative Agreement
Memorandum of Understanding at the May 28 meeting.
J. Discussion Items.
04-23-14
Feedback and Evaluation of Meeting.
04-23-15
Input for Next Meeting.
There was no additional input.
04-23-16
Adjournment.
There being no further business, the meeting was adjourned at 10:07 p.m.
______________________________
Scott Green, ECSD Board President
______________________________
Brian Nolan, Secretary/Treasurer of the Board of Education
______________________________
Tiffany Myers, Administrative Assistant
Minutes May 5, 2008, Meeting
Page 1 of 2
P.O. BOX 740 • EAGLE, COLORADO 81631 • 970.328-6321 FAX 970.328.1024
Eagle County School District RE 50J
BOARD OF EDUCATION
AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE
Wednesday, May 5, 2008, 12:00 P.M.
MINUTES
Board Members Present Administration Present
Jason Benderly Heather Eberts
Carrie Benway Mike Gass
Scott Green Phil Onofrio
Connie Kincaid-Strahan John Pacheco
Jeanne McQueeney
Brian Nolan
Board Members Absent Administration Absent
Andy Arnold
A quorum was present, and due notice had been published. (All Attachments listed are available for
review at the District Office.)
General Functions
The meeting was called to order at 12:04 p.m.
The Board stated that they needed an Executive Session prior to the discussion of additional projects.
Executive Session.
At 5:04 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(b) for
the purpose of consultation with legal counsel. John Pacheco and Phil Onofrio were invited to attend.
Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn
into Executive Session. (6-0) (Motion carried.)
1. Discussion of Additional Projects for Consideration from 3B Bond Funds.
Scott Green reviewed the funds available and the additional projects being considered that were included in
the Board packet. Mr. Green also reviewed the current projects underway and the budgets for those projects
(Attachment 1).
Brian Nolan stated the ECSD is working toward completing not just the eight components of the body but
an additional ninth component with Red Canyon High School.
Scott Green stated that there is approximately $2million for the Charter Academy however they will be
approximately $750,000 short on the funds needed for their project and that some can be allocated now and
then some in the fall. Brian Nolan responded that he felt that the all the funds need to be allocated now and
not some now and some later as the Charter Academy will still need to fund raise approximately $400,000.
Phil Onofrio stated that if what Mr. Green has stated is done then the contingency that is released first is will
go toward the Charter Academy. Mr. Nolan stated that he would rather they list be reprioritized and the
Charter be moved up on the list and all of the funds allocated be approved next week.
The Board discussed the prioritization of projects on the list contained in the Board packet.
Connie Kincaid-Strahan asked that the white boards be added to the list in the amount of $95,200.
Minutes May 5, 2008, Meeting
Page 2 of 2
Brian Nolan asked for a one sheet that prioritizes the list of projects and be easier to read for the Board and
community and add the white Board and put the Charter Academy at the top in the amount of $2,750,000
and phase the other projects as appropriate.
Jeanne McQueeney asked if the Board was comfortable in raising the amount from $2 million to
$2,750,000. Brian Nolan stated that the school cannot raise $1.2 million and raising them to the $2.75
million would help make the fundraising efforts more attainable.
Scott Green recommended that the Board provide Phil with a document outlining the four phases of the
projects with dollar amounts and priorities assigned to each. Phase 1 should be BMHS stadium, elevators,
white boards and EVHS design fees; Phase 2 would be ECCA ($2,750,000); Phase 3 would be remaining
EVHS sports items, woodshop and locker rooms; Phase 4 is everything remaining under the list.
This item will be brought back before the Board for approval on May 14, 2008.
2. Adjournment.
There being no further business, the meeting was adjourned at 2:55p.m.
______________________________
Scott Green, ECSD Board President
______________________________
Brian Nolan, Secretary/Treasurer of the Board of Education
______________________________
Tiffany Myers, Administrative Assistant
Attachment 05-14-7
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Approval of BMHS Substance Abuse Policies.
GOVERNANCE POLICY: E-3.
ACTION/INFO: Action
TIME NEEDED: 30 min
PERTINENT FACTS:
1. Attached are the requested clarifications from the BMHS Drug Task Force.
2. The group will present revisions and clarify any additional points for the BOE or the audience.
3. This presentation is the work of a year long task force focusing on improving the supports for parents and
students.
4. BMHS is requesting funding for this position. The BOE may need to consider the financial impact to other
schools that have needs as well of equal importance.
RECOMMENDATION/
MOTION: Move to approve the policy change for BMHS extra curricular drug testing as
presented.
ORIGINATOR: Mike Gass
APPROVED: DATE:
AGENDA REQUEST
Battle Mountain High School Substance Abuse Task Force Recommendation
The Battle Mountain High School Substance Abuse Task Force requests Board approval
for the following:
1. Addendum #11 to the ECS Policy JICH – Drug and Alcohol Use by Students (see
“Policy Recommendation”)
2. Budget support for Student Assistance Program and Testing to total $65,000.
Per the Board’s April 23 feedback, the following information is provided:
Final legal review of policy and protocol
Substance abuse student data for BMHS vs. EVHS.
Revised substance abuse policy for BMHS
Random drug testing protocol for BMHS – text and graphic
Policy Recommendation
JICH – Drug and Alcohol Use by Students
See...
Education, Prevention Regulations (page 2), item #4
“Members of each school staff will be encouraged to become resources to students to
students and/or parents in the area of drug/alcohol education.”
The Student Assistance Program is an example of this policy statement.
Intervention
“Any intervention regulations must allow the school principal the discretionary authority
to make decisions that are necessary to manage a safe, healthy, and productive school
environment. The District staff should be knowledgeable about related laws and due
process rights so that interventions are legal, moral, and provide the opportunity for
student success.”
The Drug Abuse Task Force acted under the authority of this statement.
Intervention Regulations (page 4), item #3a
“...mechanical analysis of the student’s breath (or urine) is a possibility in situations
where the safety of the students is in questions.”
Our drug testing procedures fall under this statement, but urine testing should be added.
Item #10.
“The Eagle County School District encourages the school and community to provide as
many alternatives to students as possible. Among the treatment alternatives that may be
suggested are peer counseling, family counseling, and a specific drug education class that
may be organized using the resources of the community.”
Task Force recommendations incorporate many of the measures listed in this statement
ADD TO THE POLICY
11. School Principals may supplement district drug and alcohol policy if all the
following criteria are met:
a. demonstrate a problem different from other schools
b. follow all legal precedents
c. receive the consent of the Board of Education
Battle Mountain High School Task Force
Proposed Polices & Procedures
As of May 6, 2008 with Legal Counsel Revisions
In School - 1st Offense:
5 day OSS with incentive to return after 3 days with the following:
1) The student will voluntarily submit to an assessment/evaluation. Only
the evaluator’s recommendations are required to be shared.
2) The student will voluntarily enter a course of counseling appropriate to
the findings of the assessment/evaluation. Confidential information
from the evaluation will not be sent to the District. The counselor will
send the school regular confidential reports of the progress of
counseling. The District is interested in regular attendance and good
faith efforts on the part of the student and his/her family.
3) The parent(s)/legal guardian will voluntarily meet with Student
Assistance Program Coordinator for consultation regarding substance
abuse education & resources.
A parent(s)/legal guardian readmit conference will be required to be
considered for return to school after 3 days.
While the parent/guardian consultation and student counseling need not be
completed, a good faith effort to complete the recommended course of
counseling must be demonstrated.
OSS with incentive to return pertains to classes, sports and extracurricular as well.
5) Sports & Activities-20% suspension from sport/activity with carry
over. Plus the following as directed by school administration:
a) Relevant community service
b) Presentation to peers
c) Negative result on a drug test administered by the
school.
d) The student will voluntarily enter a course of
counseling appropriate to the findings of the
assessment/evaluation. Confidential information from
the evaluation will not be sent to the District. The
counselor will send the school regular confidential
reports of the progress of counseling. The District is
interested in regular attendance and good faith efforts
on the part of the student and his/her family.
In School - 2nd Offense:
Recommendation for expulsion
Extracurricular - 1st Offense:
20% suspension from sport/activity with carry over (next activity)
1) Student participant may return to competition upon a negative drug
test.
2) Drug testing for remainder of school year for extracurricular
participation.
3) The student will voluntarily enter a course of counseling with parental
participation appropriate to the findings of the assessment/evaluation.
Confidential information from the evaluation will not be sent to the
District. The counselor will send the school regular confidential
reports of the progress of counseling. The District is interested in
regular attendance and good faith efforts on the part of the student and
his/her family.
Extracurricular – 2nd Offense:
One calendar year suspension from activities to the beginning of the next
season of participation OR student participant may return to competition after
6 months given a negative test and upon completing community service
requirements.
Extracurricular - 3rd Offense:
Removal from all high school athletic/activity programs for the
remainder of his/her high school career.
Note: Extracurricular participants currently under a third violation, may be
reinstated for full eligibility beginning in the Fall of 2008, according to the following:
1) Written appeal to Athletic/Activity Council.
2) Signed agreement to submit to random drug testing
3) Approval of BMHS administration.
4) A negative result on a drug test.
5) Mandatory referral to SAP.
Drug Test
Participant in BMHS athletics or activities Volunteer
Signed consentto drug testNo consent to drug test
6 boys and 6 girls selected randomly
every week
Results
Not shared with Law Enforcement, unless under Diversion or Probation
Not used for Disciplinary Action
Positive Negative
Suspicion of drug use at school or during a school related activity
Drug Test
Results
Negative Positive
5 Day OSS
1st Offense 2nd Offense
Expulsion Recommendation
Voluntary assessment
by SAP
Incentive = 3 Day OSSReferral to SAP
1st Offense
2nd Offense
BMHS DRUG TESTING PROTOCOL
Qualify for Incentives
Scholarships
Certificates of Recognition
Lose 20% of the
season
Lose 6 months participation
3rd Offense
Career eligibility
loss
Request Appeal to
Athletic Council
Referral to SAP
Referral to SAP
Community Service
No Community Service
Re-admit Conference,
with EPP1 year loss of
participation
No Participation
One-TimeStudent Self-Referral
Confidential SAP Assessment
30 day drug test exemption
Mandatory Negative DrugTest, and subsequent
drug testing to participate
Negative
Law Enforcement Referral
In SchoolExtra-Curricular
Battle Mountain High School
Proposed Drug Testing Protocol & Procedure
Statement of Purpose
1) To provide for the health and safety of all students participating in extracurricular activities.
2) To undermine the effects of peer pressure by providing a legitimate reason to refuse illegal
substances.
3) To encourage students who use drugs to participate in drug treatment programs.
Definitions
Drug – any substance considered illegal by Colorado Statute or which is controlled by
the Food and Drug Administration (not to include tobacco for random testing purposes)
Student extracurricular participant - any Battle Mountain High School student, or other local high
school student participating for Battle Mountain High School, in any extracurricular program,
sponsored by the Eagle County Schools.
Extracurricular Program – any program sponsored by Battle Mountain High School and the Eagle
County Schools which does not require attendance in a regular academic course (Band and Pro Start
are not considered extracurricular programs)
Extracurricular Season – the period of extracurricular participation involving sanctioned competition
(i.e.CHSAA) or regular practice, in preparation for school sponsored performance.
Protocol Specifications
Procedures for Extracurricular Participants
Consent: Each student wishing to participate in any extracurricular program and the
student’s custodial parent or guardian shall consent in writing for every
extracurricular activity, every season, to drug testing pursuant to the school’s district-
approved drug testing program. Written consent shall be in writing as part of the
extracurricular consent materials. Students shall not be allowed to participate in any
extracurricular program without such consent.
Student Selection: At the option of the school, extracurricular participants may be randomly drug tested
at any time during the extracurricular season. Selection for random testing will be by
lottery drawing from the “pool” of all extracurricular participants for that season. The
Principal, Athletic Director or his designee(s) shall take all reasonable steps to assure
the integrity, confidentiality and random nature of the selection process, including but
not necessarily limited to, assuring that the person drawing names has no way of
knowingly choosing or failing to choose particular students for the testing, assuring,
that the identity of students drawn for testing is not known to those involved in the
selection process by at least two adults. A student may also be referred for testing by
the athletic department, principal, or a recommendation of a coach if there is a
reasonable suspicion to suspect a violation. A recommended 6 male and 6 female
extracurricular participants will be randomly selected each week.
Sample Collection: Samples may be collected at a mutually convenient time on the same day the
(urine testing) extracurricular participant is selected for testing or, if the participant is absent on that
day, on the day of the participant’s return to school. If a participant is unable to
produce a sample at any particular time, the participant will be allowed to return later
that same day to provide the sample. Male/Female Designated testing with clear
guidelines on authorized personnel to administer tests. Same sex monitors will wait
outside a closed restroom stall for the student to produce a sample and “listen for the
normal sounds of urination in order to guard against tampered specimens and to
insure an accurate chain of custody.” (U.S. Supreme Court in Board of Education of
Independent School District No. 92 of Pottawatomie County v. Earls, 536 US 822 –
(2002))
Prescription Meds: Extracurricular participants who are taking prescription medication may provide a
copy of the prescription or a doctor’s verification in a sealed envelope to school
personnel at the time a sample is collected. That envelope will be forwarded
unopened to the testing lab with the sample, with instructions for the lab to consider
the participant’s use of such medication to assure the accuracy of the result. Such
information provided by the participant will not be disclosed to any school official.
Extracurricular participants who refuse to provide verification and test positive will
be subject to the consequences specified by policy for “positive tests.”
Scope of Tests: The testing lab will be instructed to test for the following drugs: amphetamines,
marijuana, cocaine, opiates, and barbiturates. The Principal, Athletic Director or
designee may test for additional illegal drugs, to begin with the subsequent
extracurricular season; but in no event shall that determination be made after
selection of students for testing. Extracurricular participant samples will not be
screened for the presence of any substances other than an illegal drug or for the
existence of any physical condition other than drug intoxication. THC (Marijuana)
stays in the body a minimum of 30 days, therefore, a student testing positive to a drug
test, whether the student used the drug during the activity season or before starting
the season, will be considered positive, resulting in the appropriate consequences.
Limited Access to Results: The testing lab will be authorized to report results only to the Principal, Athletic
Director, or to such person as the Principal may designate. The test results are to
be secured in confidential files separate from an extracurricular participant’s
other student education records and released to school personnel only on a “need
to know” basis. Test results are not to be shared with law enforcement, unless the
extracurricular participant is under diversion or probation, and are not to be used
for the purpose of imposing school-related disciplinary measures (separate from
Athletic Handbook infractions) or lead to any academic consequences. No other
private/offsite testing/testing will be authorized by BMHS or the District.
Procedures in the Event of a Positive Result: Whenever an extracurricular participant’s test result
indicates the presence of illegal drugs (“positive test”), the
following will occur: 1. The extracurricular participant will
be asked to provide another sample as soon as possible. If
the student refuses to provide another sample, or unduly
delays in providing such sample, the results of the first
sample shall be accepted as accurate. 2. The second sample
will be submitted to the testing lab for testing; 3. If the
second sample tests negative, the student will not be notified
and no further action will be taken. If the second test is
positive, a custodial parent or legal guardian will be notified
and a meeting will be scheduled with the Principal or
Athletic Director, the participant, and the custodial parent or
legal guardian. In addition to imposing the sanctions
appropriately tied to extracurricular participation, the
participant will be referred to the SAP for an appropriate
assessment and recommendation.
Other Related Specifications:
Self Referral: A self referral occurs when a student contacts the Student Assistance Team on their own
behalf, seeking help with a problem including, but not limited to drug/alcohol use. This
contact will be confidential and may result in a thirty day removal or exemption from the
random testing pool. A mandatory drug test will be required at the end of the thirty day
period, to include all consequences for a positive test.
Extracurricular Team/Organization Incentives: Incentives will be provided for extracurricular
organizations whose participants demonstrate 0%
random drug test results.
Voluntary Testing Program: Include voluntary testing for non-extracurricular students: voluntary opt-in
for random testing. Incentives for negative test results for high school career:
positive criterion for scholarship award and/or certificates of recognition.
Attachment 05-14-8
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Early Childhood: Progress and Possibilities
GOVERNANCE POLICY: E-1 & E-3.
ACTION/INFO: Info
TIME NEEDED: 30 min
PERTINENT FACTS:
1. Eagle County Schools is exploring the opportunity for operating a child care center in Gypsum.
2. Kristin Ramstad has been collaborating with Eagle County Health and Human Services and Bruce
Baumgartner, Eagle County Manager, in this effort.
RECOMMENDATION/
MOTION:
ORIGINATOR: Heather Eberts
APPROVED: DATE:
AGENDA REQUEST
- 0 -
Early Childhood: Progress and Possibilities!
Kristin Ramstad – Director of Early Childhood
Presented by:
John Pacheco – Interim Superintendent
Heather Eberts – Executive Director of Elementary Education
May 14, 2008
- 1 -
Progress: Early Childhood helping to close the achievement gap
“Irony is discovering that the most cost-effective way to diminish low student
achievement in high school occurs between birth and age five.”
-Lynn Fielding
Early childhood development is influenced by characteristics of the child,
the family, and the community. A young child’s physical health, cognition,
language, and social and emotional development contribute to their school
readiness. Early developmental experiences establish a vital foundation for
children’s academic success, health, and general well-being. Comprehensive
early childhood programs, such as Head Start, are designed to improve the
cognitive and social-emotional performance of preschool children, which, in turn,
influences readiness to learn in the school setting. Low family income and
community poverty lead to racial and ethnic achievement gaps (Anderson et al.,
2003).
Figure 1: Influence of Early Childhood on School Readiness and School Achievement (Anderson et al., 2003).
The ECSD Early Childhood Program provides comprehensive services to
low-income and children “at-risk” for learning difficulties through our Head Start
and Colorado Preschool and Kindergarten Program (CPKP) grants. Services are
- 2 -
provided in blended classrooms with children with special needs and tuition
paying children.
Our ECSD Early Childhood offers a quality educational experience for
children. Our philosophy for working with children is founded on the Creative
Curriculum, a developmentally appropriate approach to working with children
and their families. This approach addresses all the domains of early childhood
(cognitive, language, gross motor, fine motor, and social-emotional) while
valuing the role of play in children’s learning and development.
Creative Curriculum Approach
ECSD’s Early Childhood program’s core curriculum is Read, Play and
Learn! by Toni Linder. Based on research, Read, Play and Learn! is a literacy-
and play-based curriculum designed to help young children build cognitive,
communication and language, social-emotional, sensorimotor, and emerging
literacy skills. This curriculum meets content-area standards for reading, writing,
speaking and listening, science, and mathematics necessary for kindergarten and
elementary school readiness. Read, Play and Learn! was developed with
substantial input from a team of speech-language pathologists, occupational
therapists, and physical therapists to ensure that the curriculum effectively meets
the needs of children with mild to severe disabilities in addition to typically
developing children. Teachers who work in general, inclusive, and special
education classrooms have practical tools for individualizing children’s goals and
instruction, leading to better outcomes for all children.
- 3 -
ECSD data aggregated for the 07-08 CPKP Annual Report demonstrates
the efficacy of our Early Childhood Program. 100% of past CPKP participants
taking the Spring 2007 CSAP Reading assessment in the 3rd grade score
proficient or partially proficient. Of the past CPKP participants taking the 3rd
grade NWEA exam, 76% were proficient and 12% partially proficient.
Operating status of the ECSD Early Childhood Program
For the 2007-08 school year we are operating twelve classrooms in five
sites: Red Sandstone Elementary, Avon Elementary, Edwards Preschool Center,
Brush Creek Elementary and Gypsum Elementary. Approximately 165 children
are currently served through the ECSD Early Childhood program. The program
has four funding streams: Head Start grant ($419,345), CPKP funding ( 1⁄2 PPOR
for 70 slots), Special Education funding ( 1⁄2 PPOR for children identified and
enrolled on October 1) and General Funds/tuition contribution.
An in-depth community assessment, completed for the Head Start
Continuation Grant, indicated that there are an estimated 146 children eligible for
Head Start in Eagle River valley. We currently have 69 Head Start slots leaving
77 children un-served. According to Colorado Department of Education figures,
there are an estimated 178 children eligible for CPKP in ECSD’s service area. We
currently have 70 CPKP clots leaving 93 children un-served. In addition,
according to Preschool Directors, there were over 100 tuition paying students
who were unable to be served in our programs due to CDE and licensing
regulations, which limits the total number of children enrolled daily to 15 or 16
per preschool classroom.
Funding Source Slots Eligible, un-served*
Head Start 69 77
CPKP 70 108
Special Education (must serve all identified children)
Tuition served when there is room 100+
*compiled from various sources as noted above
Eagle County Schools Early Childhood Program Needs
The ECSD Early Childhood Program model, based on best practices, was
designed to serve one-third Special Education students, one-third “at-risk
students (Head Start and CPKP) and one-third tuition-paying students.
Unfortunately the proportions of this model are no longer equal. As our Early
Childhood Special Education population has grown, we have been unable to
serve many tuition-paying students.
For the 08-09 school year, we are moving Edwards Preschool Center into
June Creek Elementary. We will be offering three classrooms at June Creek
which currently meets the needs of the community and the school. Unfortunately
- 4 -
this responsiveness will decrease the number of early childhood classrooms by
one, so will reduce the number of children across the district we will be able to
serve.
Additionally, the west-end programs at Brush Creek and Gypsum are
experiencing even more pressure as the general populations of the communities
of Eagle and Gypsum have swelled. As of May 1, 2008 there are 18 children
qualified to receive special education services at Brush Creek Preschool. At
Gypsum Preschool, 15 children were qualified to receive early childhood special
education services. These four classrooms are at the breaking point to be able
to provide services to children.
The ECSD Early Childhood Program needs more classrooms to
accommodate the increasing early childhood special education (ECSE) numbers,
serve more low-income and at-risk children, and accommodate a balanced
number of tuition-paying students who serve as typical models for both ECSE
and at-risk children.
A barrier to expanding the program is space – especially at the west-end
of the valley. In Eagle, Brush Creek Elementary is nearing capacity and has two
early childhood classrooms. While Eagle Valley Elementary does not have an
early childhood program, there are not any available rooms for use as a
preschool. In Gypsum, we have two classrooms at Gypsum Elementary. Red Hill
Elementary is nearing capacity so there are no available rooms for early
childhood.
Possibilities of the Early Childhood Program
The following chart depicts the number of possible 3 – 5 year olds served
and the revenue that could be generated from having two early childhood
classrooms in each elementary school, with 50 additional CPKP slots.
HS/CPKP new CPKP SN Tuition TOTAL
AES 7 5 10 10 30
BCES 7 5 10 12 32
GES 7 5 10 12 32
JCES 9 5 15 21 48
RSES 7 5 10 10 30
GCC 5 5 8 16 32
MMES 7 5 10 10 30
EES 7 5 10 10 32
EVES 7 5 10 10 32
RHES 7 5 12 10 32
TOTAL 70 50 105 121 326
Revenue $713,000 $209,800 $440,580 $621,875 $1,985,255
- 5 -
The revenue estimates above are based on 07-08 PPOR figures and grant
income. This demonstrates that the Early Childhood program expansion can help
pay for itself through expansion and enrollment of tuition-paying children
program-wide.
Opportunities for expansion in 08-09
Colorado Preschool and Kindergarten Program
ECSD has been presented with two unique opportunities to expand our
Early Childhood program and serve more children in the 2008-09 school year.
The state legislature has proposed to expand the Colorado Preschool and
Kindergarten Program for FY 08-09 by 6,254 slots in the school finance act, a
response to the anticipated change in Kindergarten.
This provides a much needed opportunity to expand our CPKP funding to
more at-risk children. However, we have nowhere to put additional children.
According to our CPKP program administrator, it is proposed that up to half of
the overall expansion funding that a district receives may be used for start up
cost in the first half of the year, providing services in the second half of the year.
Successfully applying for 50 additional CPKP slots would result in $209,800
(based on current PPOR) in added funds.
There are some ideas/possibilities for accommodating these additional
CPKP slots into our program and adding much needed classrooms at the west-
end of the valley and throughout the valley:
EAGLE:
• Portables on the EVES/EVMS/DO campus
• Renovate and use existing Technology office portable
GYPSUM:
• Portables on the RHES/GCMS campus
• Portables on ECSD land adjacent to the RHES/GCMS campus
Ideas for adding Early Childhood classrooms across the valley:
• Expanding 2 classrooms into MMES,
• Putting EC classrooms into middle schools and/or high schools
Gypsum Child Care
The second expansion opportunity is in collaboration with Eagle County
Government. Eagle County has issued a Request for Proposal (RFP) to operate a
child care center for children aged 6 weeks – 5 years in Gypsum underneath the
New America School. The county holds a 5-year lease for the space and will
sublet it to the operator (including utilities). The county will complete physical
building improvements (with input from the operator), coordinating with state
child care licensing to provide a licensed childcare facility. In addition, Eagle
- 6 -
County will guarantee an agreed upon number of paid child care slots at an
average full time cost of $900 per month/child.
While serving children under the age of three is a new direction for ECSD,
after meeting with the county to further discuss this project, we would like to
respond to this RFP. This project will help meet the critical need for additional
preschool classrooms (2) in Gypsum. It provides an opportunity to support ECSD
student-parents in need of child care to stay in school and is an opportunity to
help meet the child care needs of ECSD employees.
Attached is our recommended proposal and program design to Eagle
County to operate the child care. Also attached is a spreadsheet analyzing the
costs and revenues associated with this project.
This proposal was designed to fit current ECSD early childhood staffing
patterns, pay-scales and meet licensing requirements. Having a certified teacher
as the Infant/Toddler Director would maintain a parallel structure to our
preschool programs, promote quality and allow flexibility in partnering with other
ECSD infant/toddler and child care initiatives. If further initiatives come to
fruition, a cost-sharing position of Infant/Toddler Coordinator is recommended to
ensure that high quality standards are implemented and sustained and to keep
current on licensing requirements and professional development requirements.
We propose to reserve 6 slots to serve children of ECSD students to
support teen parents in staying in school. Additionally, while not offering ECSD
employees reduced cost-child care, we propose to reserve 6 slots for ECSD
employees and to ensure as many ECSD employees that qualify for Colorado
Child Care Assistance Program (CCAP) are signed up. The CCAP program pays
market-rate child care costs for qualified persons. The current income
qualification for CCAP in Eagle County is 185% of Federal Poverty Level.
These Gypsum Child Care positions would be under the Early Childhood
Programs umbrella. The Infant/Toddler Director and Preschool Director would
be supervised by the Director of Early Childhood.
Additional Cost of Expansion:
There are some additional costs that must be considered when expanding
the Early Childhood program including support and special education. If
classrooms are put into existing ECSD schools, maintenance, nutrition, office
support and I/T expenses are minimal. If a separate center/facility is opened,
these costs increase.
According to the Director of Special Education, a new center would require
a principal designee to cover initial and triennial IEP meetings (.1 Principal FTE
=$10,000). Additional special education itinerant staff (ie. SLPs, OTs) are
needed: at .5 FTE each (2 staff at .5 FTE or $25,000 = $50,000). The staff
increase is needed because even though there may be a shift in special
education student numbers, there is still a responsibility to meet hours and
meeting time in another location. Generally students have 2 days a week
- 7 -
minimum for service. There may also be an increase in cost for Mt BOCES
services (PT, vision, hearing) that would be incurred.
As a result of these additional costs, we recommend that for the first year
of proposed operation we do not offer early childhood special education services
in these two preschool classrooms. We would re-evaluate this decision after the
first year of operation after analyzing actual cost and opportunities.
Based on anticipated cost of operation and anticipated revenue as a result
of operating the Gypsum Child Care Center, we anticipate operating this center
at a profit.
Anticipated Cost of Operation: $ 522,366
Anticipated Revenue: $ 538,750
Anticipated Net Profit: $ 16,384
Conclusion:
There is a great need to expand the current Early Childhood program and
provide more children opportunities to gain the foundation needed for school
readiness and success. There are two “one-time” opportunities to expand the
program: applying for CPKP additional slots to serve more at-risk early childhood
students, open new classrooms and operating the Gypsum Child Care Center.
These expansion opportunities support Eagle County School District’s Strategic
Plan. While there would be additional incurred cost, the potential revenue
increase in grants and tuition would off-set most, if not all, of the cost.
Recommendations:
1. We recommend that the BOE approve the ECSD Gypsum Child Care
proposal to be submitted to Eagle County to operate the Gypsum
Child Care Center, expanding opportunities for children to
participate in the early childhood program, providing ECSD student-
parents with access to on-site/near site child care and ECSD staff
with additional quality child care opportunities. Due to the added
cost, we further recommend that for the first year of operation that
no ECSD Special Education services be provided in the preschool
rooms at Gypsum Child Care.
2. We recommend that the BOE approve applying for 50 additional
CPKP slots (based on finding additional classroom spaces) to
alleviate pressure on the current early childhood classrooms,
especially, if possible, at Brush Creek Elementary and Gypsum
Elementary.
- 8 -
RESOURCES
Anderson, L.M, Shinn, C., Fullilove, MT, Scrimshaw, S.C., Fielding, J.E, Normand,
J., and Carande-Kulis, V.G., The Effectiveness of Early Childhood Programs:
A Systematic Review, American Journal of Preventative Medicine, 2003.
Fielding, L., Kerr, N. and Rosier, P., Annual Growth for All Students, Catch-Up
Growth for Those Who Are Behind, (The New Foundation Press, WA), 2007.
- 9 -
Eagle County School District
Gypsum Child Care Center Proposal
May 2008
PROGRAM DESIGN ( 4 classrooms and 52 children served)
2 Preschool Classrooms (blended classrooms) for a total of 32 children, age 3-5 served:
8 Head Start/CPP slots
24 Tuition (child care) slots
1 Toddler/Two’s classroom (18 months – 36 months)
10 child care slots
1 Infant classroom (6 weeks – 18 months)
10 child care slots
DAYS OF OPERATION
Monday – Friday
HOURS OF OPERATION
7:30am – 5:30pm
RATES
$45 day – all age groups
$30 half day – all age groups
REVENUE GUARANTEE REQUESTED FROM COUNTY
ECSD requests that the county guarantee revenue at $900/month for the 20 infant and
toddler/twos slots for 1 year. ($216,000)
ECSD RESERVED SLOTS
Child Care spots reserved for ECSD student-parents: 6
Child Care spots reserved for ECSD employees: 6
- 10 -
Gypsum Child Care
Expenditures: full operation
52 children 4 classes
Staff: hr wage hrs/year positions sub-total Preschool Director 27 1600 0 0 Already in ECE budget
Infant/Toddler Director 27 2080 1 56,160 Preschool TAs 15.5 1820 2 56,420
Preschool TAs 15.5 1600 0 0 Already in ECE budget I/T TAs 15.5 1820 8 225,680 7 hour days - same as current pattern
subsitute teacher 14.5 1820 0.25 6,598
subtotal 11.25 344,858 Fringe Benefits amount rate
344,858 0.22 75,869 Total Personnel 420,726
Supplies & Equipment 15000 15,000 (consumables, toys)
Purchased Services 15000 15,000 (Food, maintenance, etc) Staff support 4500 4,500 ($500 for an additional class at CMC)
Rent 15 4476 67,140 Utilities - included in rent 0
TOTAL Non-personnel 101,640 TOTAL Gypsum Child Care 522,366
Child Days Spaces Days Total Days Infant (6weeks - 12 mos):10 spaces 10 250 2,500
CURRENT RATES Toddler (12-36 months):10 10 250 2,500 Preschool (full day) $35 Pre-school: 24 spaces 24 250 6,000
Preschool (half day) $25 11,000 AverageCost per day 47
Child Care Revenue days rate 85% occupancy rate
Infant 2,500 45 95,625 Toddler 2,500 45 95,625
Cost of Serving EC SPED Preschool 6,000 45 229,500 Infant Toddler grant 20,000
Principal (.1 FTE) 10,000 CACFP reimbursement ? SLP (.5 FTE) 25,000 Bright Start Start Up assistance?
OT (.5 FTE) 25,000 TOTAL REVENUE 440,750 Profit/Loss -81,616
Potential additional income at GES 12 kids @$35 for 125 days 63000 Potential other EC income 8 kids@$35 for 125 days 35000
TOTAL PROFIT/LOSS 16,384
- 11 -
Attachment 05-14-9*
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Approval of Monitoring Reports for Governing Policies
EL-10, Communication and Counsel to the Board.
GOVERNANCE POLICY: EL-10.
ACTION/INFO: Action.
TIME NEEDED: Consent.
PERTINENT FACTS:
1. The monitoring schedule requires that I provide this monitoring report to the Board of Education in May.
2. The monitoring report is attached.
RECOMMENDATION/
MOTION: Move to approve the monitoring report on Governance Policy EL-10 as
presented.
ORIGINATOR: John Pacheco
APPROVED: DATE:
AGENDA REQUEST
Monitoring Report for Governance Policy EL-10
Communication and Counsel to the Board
This policy provides the Superintendent’s requirements to keep the Board of Education informed.
Accordingly the Superintendent shall:
1. Submit monitoring data.
During this monitoring cycle all reports have been submitted during the month requested. In each case the
reports have included information which substantiates compliance with each requirement of the policy.
2. Provide data regarding achievement.
These reports have been presented on time and have included aggregated and disaggregated numeric data.
3. Provide relevant trend data.
The monthly work sessions have focused on topics, which reflect trends in the profession—technology
applications, use of instructional time, professional development and best practices in instructional
delivery. Additionally, the work sessions have allowed the board to evaluate and discuss issues related to
school communities.
4. Provide external points of view.
The Board continued to utilize this resource this year by hearing a presentation by Master teachers from
TAP schools to understand their views (positive and negative) of the program. The board had the
opportunity to discuss concerns about at risk students and alternative educational programs at district high
schools. We have also engaged teachers in discussions about issues and concerns that have impacted
morale and explored solutions to these.
5. Advise regarding adverse media coverage.
Notification of the student expulsions, personnel decisions, and community/parent concerns (specifically
Coming Attractions and capacity concerns) and other school related issues provide examples of this
communication.
6. Advise regarding Board behavior.
The Board is receptive to discussions of what “is Board work and what is staff work.” Each difficult issue
requires a discussion of these roles and responsibilities to bring clarity to our work.
7. Present information simply.
I have not received reaction from any Board member that information is too complex or lengthy but I
always welcome your suggestions. We have begun to streamline presentations and include more
information in the board packets for members to study prior to meetings. The intent is to allow more time
for discussion and suggestions and less time on presenting material.
8. Provide a mechanism for Board communication.
We have discussed with the Board on several occasions the frequency and form of monitoring reports and
have maintained the current schedule. From my perspective, Board communication has been effective.
9. Deal with the Board as a whole.
My use of email communication to all Board members is an indication of my preference for this method of
communicating with the Board as a whole. The move to paperless communication enhances the timeliness
of communication with the Board as a whole. Also, the phone is still a primary means for communication
and I attempt to return calls in a timely manner. I have also met with each board member periodically
throughout the course of the year to discuss issues and concerns.
10. Report any anticipated noncompliance with Board policies.
To date, all reports have been made in a timely manner with no noncompliance reported. If we were unable
to comply with any policy provision I would make every effort to notify the Board ahead of time.
11. Relegate to the consent agenda all items delegated to the superintendent.
Our consent agenda has been working well for us by providing sufficient information for the Board to act
on it without further discussion. This approach allows the Board to allocate its time more effectively to
items which require more complete discussion.
Attachment 05-14-10
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Approval of Monitoring Report for Governance Policy EL-13,
standards Based Education and EL-15, Instructional Materials
Selection and Adoption.
GOVERNANCE POLICY: EL-13 & EL-15.
ACTION/INFO: Action.
TIME NEEDED: 15 min
PERTINENT FACTS:
EL 13
1. The district curriculum is based upon the State of Colorado Model Content Standards.
2. When curriculum is developed or revised, teachers are actively engaged in the development and/or revision.
3. Parents, DAAC, school level accountability representatives and the general public are informed of student
progress relative to standards by reports on CSAP and district-level testing. The district has included other
district-level testing programs such as NWEA and District Writing which are commensurate with the standards-
based curriculum.
4. The district incorporates "differentiated instruction" techniques into all staff development activities. This
approach is designed to ensure that diverse student learning styles are addressed in all programs.
5. Committees have developed “essential learnings” associated with each standard so that we can ensure we have a
viable and teachable curriculum across the district.
6. All revised curriculums are closely aligned with the CSAP Assessment Frameworks to insure what is tested is
taught.
7. Learning Services updated principals and master teachers on May 7th regarding our vision and how district
accreditation, the CADI visit, and our partnership with CDE for the Closing the Achievement Grant project
supports our vision.
EL 15
1. The Learning Services department monitors the need to adopt new text materials when they are out of date by
developing a curriculum adoption plan that spans a 7 year period.
2. When textbooks are reviewed, attention is given within the process to addressing the multicultural nature of our
district, gender equity, and to meeting the needs of diverse learners.
3. Materials purchased which may represent a change in instructional focus are accompanied by appropriate staff
development from the publisher.
4. New textbooks, which are being considered, are publicly displayed in order to solicit input from the community
and interested citizens.
RECOMMENDATION/
MOTION: Move to approve monitoring report for Governance Policy EL-13, standards Based
Education and EL-15, Instructional Materials Selection and Adoption.
ORIGINATOR: Heather Eberts & Mike Gass
APPROVED: DATE:
AGENDA REQUEST
1
Learning Services
Heather Eberts and
Mike Gass
May 7, 2008
Celebrations !!!!
Honoring our retiring Master teachers
2
Today’s Agenda
8:00 –8:45 Opening (Mike and Heather)
8:45 –9:15 Research and Evaluation (Andrej)
9:15 –10:00 Response to Intervention (Bonnie)
10:00 –10:15 Break
10:15 –11:00 Response to Intervention (Bonnie)
11:00 –11:30 ELA (Jennifer)
11:30 –11:45 Early Childhood (Kristin, by Bonnie)
11:45 –12:45 Lunch
12:45 –2:15 Technology (John and Jason)
2:15 –2:30 Break
2:30 –3:30 Professional Development (Traci, Dawn, Jacque, Liz)
State of ECS
How are we different today than where we
started?
3
How are we organized and how are we
positioning ourselves for the future?
Vision for Learning Services
High Quality –High Accountability
Reading is key!
– 4thgrade study
– ACT
– Flat trends
– GAP Invite from CDE
– Math through reading gains in round 1
Simple, intense, focused
4
How did we determine our vision for
Learning Services?
District Accreditation
5
How did we determine our vision for
Learning Services?
District Accreditation
AYP results leading to CADI process and
report
6
Why the CADI process?
7
AYP --District
Number of targets: 102
Number of targets made: 94
Percent of targets made: 92%
8
9
10
What is CADI ?
Comprehensive Appraisal for
District Improvement
Standards and Indicators for
Continuous District Improvement
Form the basis for the appraisal process
3 Areas:
– Academic Performance
– Learning Environment
– Organizational Effectiveness
11
Academic Performance
Standard 1: Curriculum
– The district develops and the school implements a
curriculum that is rigorous, intentional and aligned to state
and local standards.
Standard 2: Assessment
– The district and schools use multiple evaluation and
assessment strategies to continuously inform and modify
instruction to meet student needs and support student work.
Standard 3: Instruction
– The district’s instructional program actively engages all
students by using effective, varied, and research-based
practices to improve student academic performance.
Learning Environment
Standard 4: District Culture
– The district functions as an effective learning community
and supports a climate conducive to performance
excellence.
Standard 5: Student, Family, and Community Support
– The district works with families and community groups to
remove barriers to learning in an effort to meet the
intellectual, social, career, and developmental needs of
students.
Standard 6: Professional Growth, Development, and
Evaluation
– The district provides researched-based, results driven
professional development opportunities for staff and
implements performance evaluation procedures in order to
improve teaching and learning.
12
Organizational Effectiveness
Standard 7: Leadership
– District instructional decisions focus on support for teaching
and learning, organizational direction, high performance
expectations, creating a learning culture, and developing
leadership capacity.
Standard 8: Organizational Structure and Resources
– There is evidence that the district is organized to maximize
the use of available resources to support student and staff
achievement.
Standard 9: Comprehensive and Effective Planning
– The district develops, implements, and evaluates a
comprehensive school improvement plan that
communicates a clear purpose, direction, and action plan
focused on teaching and learning.
What does the CADI process look like?
Researched-based standards and indicators are the
basis for assessing practice.
ECS–Hosted our review from 4/20/08 –4/25/08
– Review of District Portfolio
– Interviews –All DO staff, leadership members, ‘School Visit’
days
– Walkthroughs & Short Classroom and School Observations
13
THE REPORT– MAY 28, 2008
– Detailed Report with Rubric Ratings (1-4 scale)
and Comments
– Narrative Report (Highlighting outstanding
practices and “Next Steps”)
– Executive Summary Report for Superintendent &
BOE
– Delivery to Staff via a “Roll-Out”process
The CADI visit and subsequent report will
provide us with information that will give the
leadership team leverage in order to develop
a comprehensive plan and implement
changes needed to improve certain areas of
our district.
14
How did we determine our vision for
Learning Services?
District Accreditation
AYP results leading to CADI process and
report
CDE invitation and the Closing the
Achievement Gap project
Closing the Achievement Gap (CTAG)
Districts Invited to participate
BOE approved partnership
What does it mean?
15
Data Analysis
NU
M
BE
R
S
R
EC
E
IV
IN
G
S
U
PP
O
R
T
LE
VE
LS
O
F
S
U
PP
O
R
T
&
R
ES
O
UR
C
ES
FEW
SOME
ALL
INTENSIVE
TARGETED
UNIVERSAL
Comprehensive Needs Assessment
Achievement Gap Manager
Funding for providers of:
Professional Development
Formative Assessment System
Curriculum & Instruction
Comprehensive Planning
District Improvement
Grants
Sponsored PD
Consultation
Resources
Profiles of Success
Web resource bank
Proven Provider list
Parent resources through CPIRC
From Analysis to Achievement
CAG
Pilot
(6 districts)
CADI / SST
Research-based
professional
development
Rubrics for self
examination
Achievement Gap Data
Criteria for
Intensive Support
Criteria for
Targeted Support
Colorado Department of Education
Service and Support for Closing Achievement Gaps
Develop,
identify and
disseminate
resources
April 2008
CAG –Closing Achievement Gaps
CADI –Comprehensive Appraisal for District Improvement
SST –School Support Team Review
CPIRC –Colorado Parent Information Resource Center
How districts become partner
candidates:
Data indicating an achievement gap between
minority and non-minority and betweeneconomically
disadvantaged studentsand non-economically
disadvantagedstudents larger than the state average for
two consecutive years
Data indicating graduation rates gaps larger than the
state average for two consecutive years
Dataindicating at least 20% of district students are
minority students and 20% of district students
economically disadvantaged students
16
Looking forward ...
CADI and CTAG will assist the district
leadership team in developing a
comprehensive plan for improving.
Phases of the Comprehensive Plan begin to
be implemented August 2008.
– CORE –Reading Focus
CORE --What it is? What it isn’t?
Support provider vs. curriculum/program
Separated elementary and secondary
Training
On-going and supportive
Long range plan
Measurable gains
Decrease ILPsand interventions through
accelerated gains at a younger age
17
QUESTIONS ???
Attachment 05-14-11*
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Approval of 2008-09 School Board Meeting Calendar and
Location.
GOVERNANCE POLICY: GP-8.
ACTION/INFO: Action.
TIME NEEDED: Consent.
PERTINENT FACTS:
1. A calendar of the dates for the 2008-09 School Board Meetings is attached.
2. This calendar continues with the current schedule of meeting on the 2nd and 4th Wednesday with the meetings
beginning at 3:00 p.m. with a work session.
3. Also there is an all day retreat date tentatively scheduled.
RECOMMENDATION/
MOTION: Move to approve the 2008-09 School Board Meeting calendar as presented.
ORIGINATOR: John Pacheco
APPROVED: DATE:
AGENDA REQUEST
S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 7
3 4 5 6 7 8 9 8 9 10 11 12 13 14
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 August 13, 2008 - District Office
31 August 27, 2008 - District Office
S M T W T F S
September 10, 2008 - District Office 1 2 3 4 5 6 7
S M T W T F S September 24, 2008 - District Office 8 9 10 11 12 13 14
1 2 3 4 5 6 15 16 17 18 19 20 21
7 8 9 10 11 12 13 October 8, 2008 - District Office 22 23 24 25 26 27 28
14 15 16 17 18 19 20 October 22, 2008 - District Office 29 30 31
21 22 23 24 25 26 27
28 29 30 November 12, 2008 - District Office
S M T W T F S
December 3, 2008 - Board Retreat 1 2 3 4
S M T W T F S December 10, 2008 - District Office 5 6 7 8 9 10 11
1 2 3 4 12 13 14 15 16 17 18
5 6 7 8 9 10 11 January 14, 2009 - District Office 19 20 21 22 23 24 25
12 13 14 15 16 17 18 January 28, 2009 - District Office 26 27 28 29 30
19 20 21 22 23 24 25
26 27 28 29 30 31 February 11, 2009 - District Office
February 25, 2009 - District Office S M T W T F S
1 2
S M T W T F S March 11, 2009 - District Office 3 4 5 6 7 8 9
1 10 11 12 13 14 15 16
2 3 4 5 6 7 8 April 8, 2009 - District Office 17 18 19 20 21 22 23
9 10 11 12 13 14 15 April 22, 2009 - District Office 24 25 26 27 28 29 30
16 17 18 19 20 21 22 31
23 24 25 26 27 28 29 May 13, 2009 - District Office
30 May 27, 2009 - District Office
S M T W T F S
June 10, 2009 - District Office 1 2 3 4 5 6
S M T W T F S June 24, 2009 - District Office 7 8 9 10 11 12 13
1 2 3 4 5 6 14 15 16 17 18 19 20
7 8 9 10 11 12 13 July 8, 2009 - District Office 21 22 23 24 25 26 27
14 15 16 17 18 19 20 28 29 30
21 22 23 24 25 26 27
28 29 30 31
S M T W T F S
1 2 3 4
S M T W T F S All meetings will begin with a Work Session at 3:00 p.m. 5 6 7 8 9 10 11
1 2 3 and a regular business meeting beginning at 6:00 p.m. 12 13 14 15 16 17 18
4 5 6 7 8 9 10 19 20 21 22 23 24 25
11 12 13 14 15 16 17 26 27 28 29 30 31
18 19 20 21 22 23 24 27 28 29 30 31
25 26 27 28 29 30 31
August 2008
January 2009
December 2008
November 2008
September 2008
October 2008
2008-2009
Eagle County School DistrictBOARD OF EDUCATION MEETINGS
February 2009
June 2009
July 2009
IC/ICA/ID-E1 & EL-16
Approved __________
March 2009
April 2009
May 2009
Attachment 05-14-12
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008.
SUBJECT: Presentation of Preliminary Budget – Public Hearing
GOVERNANCE POLICY: EL-7, #14
ACTION/INFO: Info
TIME NEEDED: 30 Minutes
PERTINENT FACTS:
1. Per state statute, a proposed budget shall be submitted to the Board of Education at least thirty days prior to the
beginning of the next fiscal year. The 2008-09 Proposed Budget for all funds of the school district are attached.
2. This will be an opportunity for the Board to discuss the proposed budget.
3. A final 2008-09 budget will be presented to the Board of Education on June 14, 2008 for adoption and
appropriation.
4. A public notice of the proposed budget will be published in the Vail Daily and the Eagle Valley Enterprise as
per statute.
RECOMMENDATION/
MOTION:
ORIGINATOR: Phil Onofrio
APPROVED: DATE:
AGENDA REQUEST
EAGLE COUNTY SCHOOLS
Eagle, Colorado
Budget Year 2008-2009
2006-07 2007-08 2007-08 2008-09
Actual Revised Budget Estimated Budget
Revenue:
Property taxes 32,805,347$ 35,176,776$ 42,426,843$ 44,079,647$
Specific ownership taxes 2,802,578 2,670,000 2,972,535 3,018,582
State and federal revenue 7,878,012 9,352,161 1,765,340 2,909,286
Interest income 846,965 649,293 858,019 846,965
Other local revenue 1,922,240 1,228,756 2,237,976 2,397,537
Total revenue 46,255,142 49,076,986 50,260,713 53,252,017
Expenditures:
Salaries 28,326,777 32,560,186 31,793,379 33,920,068
Benefits 5,858,326 7,063,152 6,818,695 7,292,815
Purchased services 2,927,436 3,422,900 3,404,669 3,694,493
Supplies 3,246,892 3,726,257 3,217,464 3,946,822
Debt service
Capital outlay
Depreciation/amortization
Transfers 4,308,136 2,209,942 4,715,756 5,340,046
Total expenditures 44,667,567 48,982,437 49,949,962 54,194,244
Net income (loss) 1,587,575 94,549 310,751 (942,227)
Beginning Fund Balance 14,242,938 15,830,513 15,830,513 16,141,264
Use of Reserves
Ending Fund Balance 15,830,513$ 15,925,062$ 16,141,264$ 15,199,037$
Appropriation 55,978,388$ 57,982,156$ 57,982,156$ 69,393,281$
* Includes $415,000 additional allocation to schools at $75.00 per student
* 7 New FTE
Grant Writer, maintenance, technology, G & T coordinator, Social Worker, 2 parent liaison
EAGLE COUNTY SCHOOLS
Eagle, Colorado
BOND REDEMPTION FUND
2006-07 2007-08 2007-08 2008-09
Actual Revised Budget Estimated Budget
Beginning Fund Balance $5,680,629 11,065,708$ 11,049,384$ 10,599,253$
Revenue:
Property taxes 14,856,303 15,500,000 14,971,295 15,000,000
Total Revenue 14,856,303 15,500,000 14,971,295 15,000,000
Funds Available 20,536,932$ 26,565,708$ 26,020,679$ 25,599,253$
Expenditures:
Principal 4,140,000$ 6,465,000$ 6,465,000$ 6,150,000$
Interest 5,346,655 8,954,426 8,954,426 8,684,794
Paying agent fees 893 2,000 2,000 2,000
Total Expenditures 9,487,548 15,421,426 15,421,426 14,836,794
Appropriated Reserve (EFB) 11,049,384 11,144,282 10,599,253 10,762,459
Appropriation 26,565,708$ 26,020,679$ 25,599,253$
Mill Levy 7.090 5.710 5.123 5.008
Assessed Valuation $2,125,308,501 $2,715,302,586 $2,922,368,820 $2,995,428,041
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
BUILDING FUND
2006-07 2007-08 Project 2007-08 2008-09
Actual Budget Budget Estimated Budget
Beginning Fund Balance -$ 120,000,000$ -$ 126,593,616$ 98,745,224$
Revenue:
Bond proceeds 127,422,126 - 128,370,000 - -
Bond premium 9,484,872 - 9,484,872 - -
Interest 3,147,832 3,500,000 7,401,667 3,000,000 1,253,835
Total Revenue 140,054,830 3,500,000 145,256,539 3,000,000 1,253,835
Funds Available 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$
Expenditures:
New Battle Mountain High School 1,037,359 28,160,000 64,600,000 8,000,000 53,100,000
Renovate Eagle Valley High School 254,410 9,700,000 25,200,000 862,555 17,837,445
New Red Canyon High School East 152,548 700,000 2,952,559 2,000,000 952,559
June Creek Elementary 1,326,335 15,000,000 20,173,000 12,000,000 6,173,000
Miller Ranch Road Improvements - - 2,000,000 200,000 1,800,000
Battle Mountain High Renovation - - 3,000,000 - 3,000,000
Facility repair projects 226,109 7,900,000 8,881,665 6,000,000 881,665
Technology 2,464,163 2,040,000 4,400,000 1,785,837 150,000
Land 7,000,290 - 7,000,290 - -
Bond issuance costs 1,000,000 - 1,000,000 - -
Total Expenditures 13,461,214 63,500,000 139,207,514 30,848,392 83,894,669
Appropriated Reserve 126,593,616 60,000,000 6,049,025 98,745,224 16,104,390
Appropriation 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$
Staff:
Construction Manager 1.00 1.00 1.00 1.00 1.00
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
CAPITAL RESERVE FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Fund Balance 2,530,360$ 3,963,120$ 3,963,120$ 2,357,360$
Revenue:
Property tax allocation 3,937,892 1,303,386 1,421,924 1,567,164
General fund transfer -
Other local income 137,813 - 2,500,000
Total Revenue 4,075,705 1,303,386 1,421,924 4,067,164
Funds Available 6,606,065$ 5,266,506$ 5,385,044$ 6,424,524$
Expenditures:
Facility improvements 1,158,093$ -$ 330,978$ 1,000,000$
Charter school facility projects 76,702 200,000 19,618 80,000
Buses 443,040 300,000 299,610 558,000
Activity buses - - 126,580 -
Cars, truck and suburbans 165,661 80,000 81,275 130,000
District Office 1,800,000 700,000
Instructional computers 669,049 - 369,623 730,000
Americans with Disabilities 130,400 - 200,000
Total Expenditures 2,642,945 580,000 3,027,684 3,398,000
Reserve 3,963,120 4,686,506 2,357,360 3,026,524
Appropriation 5,300,881$ 5,266,506$ 5,385,044$ 6,424,524$
Other Local Income is an equal offset of the cost the
new distrist office from the proposed sale of land in Gypsum.
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
DESIGNATED PURPOSE GRANT FUND
CFDA 2006-07 2007-08 2007-08 2008-09
Number Grant Actual Budget Estimated Budget
State At Risk 46,481 - 23,076 -
84.048 Carl Perkins 23,725 36,000 43,336 40,000
State Charter School Capital Constructio 54,315 50,000 50,000 50,000
84.332 Comprehensive School Reform 4,544 - - -
State Eagle County ADAD 12,500 12,500 24,728 25,000
84.120 Gold Star - 4,784 5,090 5,000
93.600 Headstart 413,341 414,622 480,631 500,000
84.196 Homeless 39,506 23,500 11,755 40,000
84.011 Migrant Education 30,210 22,000 29,990 30,000
State Read to Achieve 175,057 - 34,636 35,000
84.009 Special Education Child Find 10,730 11,000 11,000 12,000
84.173 Special Education Preschool 17,240 25,000 25,000 25,000
84.243 Tech Prep Grant 35,815 - - -
84.010 Title I, Literacy 439,349 400,065 313,535 400,000
84.010 Title I, School Improvement 67,030 100,000 144,239 150,000
84.367 Title II, Teacher Quality 88,667 126,548 126,548 120,000
84.164 Title II, Technology 2,857 4,068 4,068 4,500
84.162 Title III, Immigrant Ed - 152,650 152,650 153,000
84.186 Title IV Safe and Drug Free 10,030 10,222 4,536 15,000
84.298 Title V Innovative Grant 7,516 7,516 7,516 7,600
84.162 Title III, 15% ELL Set Aside 158,927 6,277 29,183 30,000
84.276 Title VII, EES Bilingual 37,827 - - -
84.374 Teacher Incentive Fund (TIF) 849,422 1,039,246 853,277 750,000
Foundation Grants 28,087 12,000 - -
Other grants 2,067 400,000 - -
Total revenue and expenditures 2,555,243$ 2,857,998$ 2,374,794$ 2,392,100$
121
EAGLE COUNTY SCHOOLS
Eagle, Colorado
DISTRICT HOUSING FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Net Assets 291,919$ 341,702$ 341,702$ 378,147$
Revenue:
Rental income 141,874 140,000 131,000 131,000
Deposits retained - - - -
Total Revenue 141,874 140,000 131,000 131,000
Funds Available 433,793$ 481,702$ 472,702$ 509,147$
Expenditures:
Salaries 16,945$ 19,500$ 16,450$ 19,500$
Benefits 3,790 5,000 3,805 5,000
Repairs and maintenance 13,434 53,000 12,350 20,000
Utilities 31,174 32,000 31,450 33,000
Depreciation/amortization 26,748 30,500 30,500 30,500
Total Expenditures 92,091 140,000 94,555 108,000
Reserve 341,702 341,702 378,147 401,147
Appropriation 433,793$ 481,702$ 472,702$ 509,147$
Staff:
Park Manager 0.47 0.47 0.47 0.47
141
EAGLE COUNTY SCHOOLS
Eagle, Colorado
EMPLOYEE BENEFIT TRUST FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Fund Balance 383,276$ -$ 373,699$ 377,331$
Revenue:
Contributions 4,113,334 4,240,000 4,392,685 4,700,173
Total Revenue 4,113,334 4,240,000 4,392,685 4,700,173
Funds Available 4,496,610$ 4,240,000$ 4,766,384$ 5,077,505$
Expenditures:
Claims 3,621,632$ 3,392,000 3,774,499 4,038,714
Premiums 238,389 318,000 258,105 273,591
Fees 274,181 318,000 351,949 376,586
Supplies 4,226 5,000 4,500 4,905
Total Expenditures 4,138,428 4,033,000 4,389,053 4,693,796
Transfers in 15,517 - - -
Ending FundBalance 373,699 207,000 377,331 383,709
Appropriated Reserve - 207,000 - 383,709
Appropriation 4,240,000$ 5,077,505$
143
EAGLE COUNTY SCHOOLS
Eagle, Colorado
FOOD SERVICE FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Net Assets 40,412$ 91,882$ 91,882$ 48,581$
Revenue:
Food sales 898,989 861,900 896,770 973,700
Federal reimbursement 483,506 447,500 447,500 530,000
USDA donated commodities 56,135 50,000 50,000 50,000
State reimbursement 13,422 13,000 13,417 14,000
Transfer from General Fund - 50,000 - 97,900
Total Revenue 1,452,052 1,422,400 1,407,687 1,665,600
Funds Available 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$
Expenditures:
Salaries 614,727$ 627,900$ 617,783$ 710,400$
Benefits 125,908 130,300 138,205 137,200
Purchased services 9,105 11,230 17,757 13,100
Food and milk 576,416 595,700 616,800 656,200
Supplies 47,101 40,170 44,968 45,100
Equipment 15,684 3,100 1,475 3,300
Depreciation/amortization 11,641 14,000 14,000 13,000
Total Expenditures 1,400,582 1,422,400 1,450,988 1,578,300
Reserve 91,882 91,882 48,581 135,881
Appropriation 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$
Staff:
Cafeteria Manager 13.00 13.00 13.00 13.00
Cooks 19.50 19.50 23.00 19.50
Director 1.00 1.00 1.00 1.00
Total 33.50 33.50 37.00 33.50
145
EAGLE COUNTY SCHOOLS
Eagle, Colorado
STUDENT ACTIVITY FUND
2006-07 2007-08 2007-08 2008-09
Actual Budget Estimated Budget
Beginning Net Assets 508,117$ 604,931$ 929,306$ 1,135,962$
Revenue:
Student programs 1,390,975 1,607,175 1,753,281 1,755,000
Total Revenue 1,390,975 1,607,175 1,753,281 1,755,000
Funds Available 1,899,092$ 2,212,106$ 2,682,587$ 2,890,962$
Expenditures:
Elementary programs 317,512$ 326,700$ 384,775$ 385,000$
Middle school programs 267,292 236,500 253,000 255,000
High school programs 407,000 415,500 492,850 495,000
Public Education Foundation 302,357 304,100 416,000 416,000
Total Expenditures 1,294,161 1,282,800 1,546,625 1,551,000
Reserve 604,931 929,306 1,135,962 1,339,962
Appropriation 1,557,198$ 2,034,998$ 2,682,587$ 2,890,962$
147
Attachment 05-14-13
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF: May 14, 2008
SUBJECT: Approval of Additional Projects from 3B Bond Funds
GOVERNANCE POLICY: EL-9
ACTION/INFO: Action
TIME NEEDED: 30 min
PERTINENT FACTS:
1. Attached are the lists of projects for consideration for 3B Bond Funds. The total project list is $71,969,200.
We have an estimate of $6,049,025 of unallocated funds. This is an opportunity for the Board to review and
discuss the projects prior to approval
RECOMMENDATION/
MOTION: Move to approve the additional projects from the 3B bond funds.
ORIGINATOR: Phil Onofrio
APPROVED: Date:
Projects List
BOE May 5, 2008
Phase I
BMHS Turf 490,000$
Smart White Boards 95,200
Design EVHS Stadium 75,000
Elevator Safety 48,000
708,200
Phase II
ECCA GYM / Commons 2,750,000
Phase III
EVHS Stadium 3,305,000
Wood Shop 175,000
Locker Room Remodel 300,000
3,780,000
Phase IV
Food Service Needs 408,100
Replace Bell / Intercom Systems District Wide 950,000
GPS Clock Upgrade District Wide 195,000
Buckhorn Village Pre-Construction Design (100% DD) 675,000
2,228,100
Total All Projects 9,466,300
Funding:
Unallocated Bond Funds 6,045,000
Contingencies 5,343,572
11,388,572$
Detail List
EVHS Stadium Components (Phase III)
Sound System 55,000$
Scoreboard and Infrastructure 80,000
Field Lighting 550,000
Bleacher Seating 620,000
Artificial Turf Field 950,000
8 Lane Track 850,000
Transformer 152,000
Management Fees 48,000
3,305,000
Food Service Needs (Phase IV)
Replace ice maker - AES 5,000
Purchase meat slicer on portable table - BCES 4,500
Replace broken ice machine per Health Dept - BCMS 5,000
Replace dish machine - BCMS 10,000
Replace milk cooler - EES 5,000
Install air gap compsink to prevent back flow per Health Dept - EVES 25,000
Replace old deep fryer - EVHS 5,000
Install air gap compsink to prevent back flow per Health Dept - EVMS 25,000
Install 2 way cleanout on waste line (code issue) - EVMS 40,000
Purchase counter top milk cooler - EVMS 3,500
Purchase food processor - EVMS 3,500
Replace sliding dish door - EVMS 4,000
Replace evap and condenser coils on walk-in ref - EVMS 6,000
Replace mixer - GES 3,500
Install air gap compsink to prevent back flow per Health Dept - MMS 25,000
Replace ice machine - MMS 5,000
Purchase meat slicer on portable table - RHES 4,500
Replace condenser unit and piping walk-in freezer - RHES 6,000
Replace food warmer - RSES 8,000
Install sneeze guard over condiment area per Health Dept - RSES 10,000
Replace freezer with larger walk-in freezer - EVMS 30,000
New walk in or reach in freezer - GES 20,000
Replace ice machine - EVHS 38,000
Equipment Installation - 40% 116,600
408,100
Replace Bell / Intercom Systems District Wide (Phase IV) 950,000
GPS Clock Upgrade District Wide (Phase IV) 195,000
Buckhorn Village Pre-Construction Design (100% DD) (Phase IV) 675,000$
Attachment 05-14-14
BOARD OF EDUCATION AGENDA ITEM
BOARD MEETING OF:` May 14, 2008.
SUBJECT: Approval of EVHS amended Construction Calendar.
GOVERNANCE POLICY: EL-16
ACTION/INFO: Action
TIME NEEDED: 15 min
PERTINENT FACTS:
1. Due to developments in teacher training schedule and construction, EVHS is submitting the attached amended
calendar for approval. The amended calendar starts EVHS on time this year and amends the spring and fall in
the next year a week.
2. Mark will be on hand to answer questions if needed.
RECOMMENDATION/
MOTION: Move to approve amended construction calendar for EVHS.
ORIGINATOR: Mike Gass
APPROVED: DATE:
AGENDA REQUEST
Final Draft: 5/1/2007
EVHS Construction Calendar Information: 2008/09 and 2009/10 Dates.
Actual Calendar Dates 2008/09 2008/09 2009/10 2009/10
*Projected ECSD EVHS *ECSD EVHS
Staff First Day 8/25/2008 8/25/2008 8/24/2009 9/15/2009
Students First Day 9/2/2008 9/2/2008 9/1/2009 9/22/2009
Last Day Students 6/4/2009 5/15/2009 6/3/2010 6/3/2010
Last Day Staff 6/5/2009 5/16/2009 6/4/2010 6/4/2010
Graduation 5/30/2009 5/10/2009 5/29/2010 5/29/2010
EVHS Construction Calendar Information: 2008/09-2009/10 Bells and Trimesters.
EVHS Bell Schedule Period 2007/08 Period 2008/09 2009/10
Monday Staff Dev. 7:45-8:45 Staff Dev. 7:40-8:40
1 9:05-10:10 1 9:05-10:15
2 10:15-11:20 2 10:20-11:30
3 11:25-12:30 3 11:35-12:45
Lunch 12:30-1:00 Lunch 12:45-1:15
4 1:05-2:10 4 1:15-2:25
5 2:15-3:20 5 2:30-3:40
Tuesday-Friday 1 8:05-9:15 1 8:05-9:20
Homeroom 9:20-9:50 Homeroom 9:25-9:55
2 9:55-11:05 2 10:00-11:15
3 11:10-12:20 3 11:20-12:35
Lunch 12:20-12:50 Lunch 12:35-1:05
4 12:55-2:05 4 1:05-2:20
5 2:10-3:20 5 2:25-3:40
Trimester Dates ECSD Days EVHS Days
2008/09
First Trimester 9/2-11/25 61 9/2-11/14 54
Second Trimester 12/2-3/5 56 11/17-2/20 54
Third Trimester 3/9-6/4 57 2/23-5/15 53
2009/10
First Trimester 9/1-11/24 61 9/22-12/11 56
Second Trimester 12/1-3/4 56 12/14-3/12 52
Third Trimester 3/8-6/3 57 3/15-6/3 53
NEW HIRES:
Name Position School/ Department Type of Allocation Effective Date
Beidel, Christy Science Teacher BMHS Budgeted 8/25/2008
Bergin, Brittany Substitute Teacher District Wide Budgeted 4/14/2008
Cochran, Kay Bus Driver Trainee Transportation Budgeted 4/21/2008
Cropp, Kathleen 3rd Grade Teacher EES Budgeted 8/21/2008
Espiritu Darpli, Jo Ann Substitute Teacher District Wide Budgeted 4/28/2008
King, Mark Bus Driver Trainee Transportation Budgeted 4/21/2008
LaVoy, Ann 3rd Grade Teacher RHES Budgeted 8/21/2008
Lounsberry, Elizabeth Office Manager EVMS Budgeted 8/4/2008
Merino, Jaenneth Kindergarten Teacher AES Budgeted 8/21/2008
Musser, Drew 5th Grade Teacher EES Budgeted 8/21/2008
Switala, John Social Studies Teacher (8th Grade) BCMS Budgeted 8/21/2008
Turro, Ellen 4th Grade Teacher BCES Budgeted 8/21/2008
Wolf, Juli ELA/Spanish Teacher EVES Budgeted 8/21/2008
ADDITIONAL POSITIONS:
Name Position School/ Department Type of Allocation Effective Date
Bergin, Brittany Long-Term Substitute Teacher (ELA for Stephanie Archibeque) BMHS Budgeted 4/14/2008
Lengel, Edie Long-Term Substitute Teacher (G/T for Maria Switala) EVES Budgeted 5/14/2008
Shelley, Heidi Long-Term Substitute Teacher (Technology) RHES Budgeted 5/13/2008
Westenfelder, Renee Mentor Teacher RHES Budgeted 8/13/2008
REHIRES:
Name Position Effective Date
Chato, Amy 1st Grade Teacher 8/21/2008
Degen, Kelly Elementary Teacher (Mentor Release) 8/25/2008
Douglas, Monica 0.45 Physical Education Teacher/0.05 Title I Teacher 8/25/2008
Kipp, Denise 0.8 Science Teacher 8/25/2008
Reynecke, Courtney Mathematics Teacher (7th/8th Grade) 8/25/2008
Sanders, Shiloy 0.5 Master Teacher 8/11/2008
Warner, Sarah Substitue Teacher 4/21/2008
TRANSFERS:
Name From Effective Date
Demeduk-Aho, Deborah 2nd Grade Teacher (Mentor) - RHES 8/11/2008
RHES
EVMS
BCES
AESMMS
MMES
To
School/Department
District Wide
P.O. BOX 740 · EAGLE, COLORADO 81631 · 970.328.6321 FAX 970.328.1024
Personnel List
May 14, 2008
Attachment 05-14-15*
Governance Policy: EL-4(2)
Master Teacher - RHES
Raymond, Lauren 2nd Grade Teacher (Master) - EES 8/11/2008
RESIGNATIONS:
Name Position Effective Date
Brown, Michael 0.5 Physical Education Teacher/0.5 Permanent Substitute Teacher 6/5/2008
Drager, Kirk Mathematics Teacher 6/5/2008
King, David Affective Needs Teacher 6/5/2008
Murtha, Wanda Sue 4th Grade Teacher 6/5/2008
Weatherly, Aaron 8th Grade Teacher 6/5/2008
Webb, Sara 5th Grade Teacher 6/5/2008
TERMINATIONS:
Name Position Effective Date
N/A
RETIREMENTS:
Name Position Effective Date
N/A
FMLA LEAVES:
Name Position School/Dept. Date From Date To
Smith, Robin 1st Grade Teacher EES 5/19/2008 6/5/2008
Switala, Maria 0.6 G/T Teacher EVES 5/7/2008 6/5/2008
DISTRICT VACANCY LIST:
Name Professional/Support Position Type of AllocationReplacing Posted Date
District Wide
Director of English Language
Learning
(For 2008-09 SY) Professional Budgeted J. Shank 4/17/2008
Master Teacher(s)
(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008
Mentor Teacher(s)
(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008
Gifted/Talented Coordinator
(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008
Substitute Teacher(s) Budgeted Continuous
Substitute Bus Driver(s) Budgeted Continuous
Substitute Cafeteria
Manager(s) Budgeted Continuous
Substitute Cook(s) Budgeted Continuous
Substitute Custodian(s) Budgeted Continuous
Human Resources
No Openings
Maintenance
No Openings
Technology
No Openings
BMHS
Kindergarten Teacher (0.5 Master)
- EES
MMS
School/Department
School/Department
BCMS
MMES
AES
School/Department
EVMS
Avon Elementary
Preschool Teacher
(For 2008-09 SY) Professional Budgeted H. Potts 4/16/2008
Kindergarten Teacher
(For 2008-09 SY) Professional Budgeted J. Brock 4/16/2008
5th Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008
Mentor Teacher
(For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008
Technology/Mentor Release
Teacher - Mentor Preferred
(For 2008-09 SY) Professional Budgeted A. Guercio 4/28/2008
0.5 Title I Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008
Crossing Guard (2.5 hrs/wk) Support Staff Budgeted T. Berns 2/26/2008
Moderate Needs
Paraprofessional IV - Bilingual
Preferred Support Staff Budgeted New Allocation 4/17/2008
Brush Creek Elementary
Preschool Teacher
(For 2008-09 SY) Professional Budgeted J. Barton 3/6/2008
0.7 ELA Teacher
(For 2008-09 SY) Professional Budgeted L. Pena 3/6/2008
Interim 0.8 Science Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008
(3) Cognitive Needs
Paraprofessional(s) IV
(For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008
Eagle Valley Elementary
1st Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008
2nd Grade Teacher -
Bilingual Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008
Affective Needs Teacher
(For 2008-09 SY) Professional Budgeted D. King 5/7/2008
0.8 Gifted/Talented Teacher
(For 2008-09 SY) Professional Budgeted M. Switala 5/7/2008
Guidance Counselor
(For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008
Edwards Elementary
1st Grade Teacher
(For 2008-09 SY) Professional Budgeted C. Gallegos 4/29/2008
Spanish Reading Teacher
(For 2008-09 SY) Professional Budgeted C. Valderamma 2/26/2008
Building Paraprofessional IV Support Staff Budgeted New Allocation 3/6/2008
Cognitive Needs
Paraprofessional IV Support Staff Budgeted J. Dauphinais 4/9/2008
Custodian Support Staff Budgeted A. Gutierrez 5/1/2008
Gypsum Elementary
1st Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted M. Stalnaker 4/16/2008
2nd Grade Teacher - Bilingual
Preferred
(For 2008-09 SY) Professional Budgeted B. Wurtsmith-Lubbers 4/16/2008
4th Grade Teacher -
Math/Science Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008
5th Grade Teacher - Mentor
Preferred
(For 2008-09 SY) Professional Budgeted R. Valdez 2/26/2008
5th Grade Teacher - Mentor
Preferred
(For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008
0.5 ELA Teacher
(For 2008-09 SY) Professional Budgeted R. Cuevas 3/6/2008
ELA Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008
Media Teacher
(For 2008-09 SY) Professional Budgeted L. Birk 2/26/2008
June Creek Elementary
3rd Grade Teacher
(For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008
0.5 4th Grade Teacher