Agenda for the 5.14.08 meeting of the Eagle County School Board | VailDaily.com
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Agenda for the 5.14.08 meeting of the Eagle County School Board

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EAGLE COUNTY, Colorado Check the web extras on the right for a downloadable version of the 5.14.08 meeting agenda for the Eagle County Board of Education. BOARD OF EDUCATION AGENDA May 14, 2008 BOARD MEMBERS Mr. Scott Green, President Mrs. Connie Kincaid-Strahan, Vice-President Mr. Brian Nolan, Secretary/Treasurer Mr. Andy Arnold Mr. Jason Benderly Mrs. Carrie Benway Mrs. Jeanne McQueeney John D. Pacheco, Interim Superintendent Page 1 of 2 051408BDAGN P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 John Pacheco Interim Superintendent N O T I C E OF M E E T I N G Eagle County School District RE 50J BOARD OF EDUCATION At District Office, 757 E. Third Street, Eagle Wednesday, May 14, 2008 Regular Session Begins @ 6:00 P.M. Estimated Time: 3.25 hours A. General Functions Call to Order. 05-14-1 Work Session. (3:00 5:00 P.M.) 1. Presentation of 3rd Grade CSAP Results. 05-14-2 Executive Session. (5:00 6:00 P.M.) Personnel. 05-14-3 Regular Open Session. (6:00 P.M.) B. Public Participation of Board Meeting. (5-minute limit, please) Questions and comments are welcomed at this time. Each person shall normally have five minutes to address the Board on consent or non-agenda items, but the time can be adjusted at the discretion of the Board or the Board President. Persons may speak on any agenda item for 3 minutes at the time of the specific agenda item. The Board is not obligated to respond to items even though the information has been presented by a participant and the Board may also ask for this item to be placed on a future agenda. 05-14-4 Approval of Consent Agenda Items.* (2 min) Action. Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the Board of Education to focus on other items contained in a lengthy agenda. An item may be removed from the Consent Agenda and considered separately by any member of the Board of Education. 05-14-5* Approval of Agenda. 05-14-6* Approval of Minutes. 05-14-9* Approval of Monitoring Report for Governance Policy EL-10, Communication and Counsel to the Board. 05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location. 05-14-15* Personnel List. 05-14-16* Approval of Negotiated Agreement. 05-14-5* Approval of Agenda. (Consent) Action. 05-14-6* Approval of Minutes. (Consent) Action. Minutes from April 23, 2008 and May 5, 2008 BOE Meetings. C. Report of Superintendent. (20 min) D. Board Reports. (15 min) Page 2 of 2 051408BDAGN E. Public Interest Items for Discussion. 05-14-7 Approval of BMHS Substance Abuse Policies. (30 min) Action. (Mike Gass presenting.) (Attachment 05-14-7) 05-14-8 Early Childhood: Progress and Possibilities. (30 min) Info. (Heather Eberts presenting.) (Attachment 05-14-8) G. Board Policies and Administrative Regulations. 05-14-9* Approval of Monitoring Report for Governance Policy EL-10, (Consent) Action Communication and Counsel to the Board. (John Pacheco presenting.) (Attachment 04-12-19*) 05-14-10 Approval of Monitoring Report for Governance Policy EL-13, (15 min) Action. Standards Based Education and EL-15, Instructional Materials Selection and Adoption. (Mike Gass & Heather Eberts presenting.) (Attachment 04-12-10) 05-14-11* Approval of 2008-09 School Board Meeting Calendar and Location. (Consent) Action (John Pacheco presenting.) (Attachment 04-12-11*) F. Business and Operations. 05-14-12 Presentation of Preliminary Budget Public Hearing. (30 min) Info. (Phil Onofrio presenting.) (Attachment 05-14-12) 05-14-13 Approval of Additional Projects from 3B Bond Funds. (30 min) Action. (Phil Onofrio presenting.) (Attachment 05-14-13) 05-14-14 Approval of Revision to EVHS Summer Construction Calendar (15 min) Action. (Mike Gass presenting.) (Attachment 05-14-14) H. Employee Relations. 05-14-15* Personnel List. (Consent) Action. (Jason Glass presenting.) (Attachment 05-14-15*) 05-14-16* Approval of Negotiated Agreement. (Consent) Action. (John Pacheco presenting.) (Attachment 05-14-16*) I. General Administration. 05-14-17 New/Old Business. J. Discussion Items. 05-14-18 Feedback and Evaluation of Meeting. (5 min) Info. A. Evaluate Decisions of this BOE Meeting in Terms of Governance Policies. 05-14-19 Input for Next Meeting. (5 min) Info. 05-14-20 Adjournment. UPCOMING BOE MEETINGS: The Work Session of the next regularly scheduled BOE meeting is Wednesday, May 28, 2008, 3:00 P.M. at District Office in Eagle Attachment 05-14-1.1 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF:` May 14, 2008. SUBJECT: Presentation of 3rd Grade CSAP Results. GOVERNANCE POLICY: E-1. ACTION/INFO: Info. TIME NEEDED: 30 minutes. PERTINENT FACTS: 1. The third grade reading CSAP results arrived April 25, 2008. 2. These were released to the BOE on May 1. The press had access to the scores through a press release by Brooke Skjonsby. 3. This data will be used to assess instructional practices, programs, curriculum, and staff development for the 2008-09 school year. It will also provide diagnostic information for individual third grade students in regard to reading abilities. 4. Attached is an overview of school, district, and state results. 5. This presentation will provide a detailed review of the data and an opportunity for questions and discussion. RECOMMENDATION/ MOTION: ORIGINATOR: Heather Eberts APPROVED: DATE: AGENDA REQUEST 1 3rdGrade CSAP Results Presented: May 14, 2008 By: Heather Eberts & Mike Gass All Students All Students 0 10 20 30 40 50 60 70 U PP P A %P and A Eagle CO 12% 11% 20% 18% 61% 64% 7% 7%2 Disaggregation Summary Raw Data 3rdGrade CSAP3 English speaking students School Population Data4 English language learners who took the test in English ELL 0 20 40 60 80 100 NEP LEP FEP %P and A 17% 55% 88% Language Background 0 10 20 30 40 50 60 70 80 90 English Spanish %P and A 80% 45%5 Lectura LecturaDisaggregation summary6 Gifted Students Free and Reduced Lunch Data Free and Reduced 38 4042 44 46 48 50 52 Free Reduced %P and A 43% 50%7 Analysis The district improved over last years scores 68% P&A this year; 63% last year. AES showed 34% growth over last year. GAP still exists with F/R lunch students and ELL students as compared to English speaking students. Overall, 68% were P or A, while 81% of English-speaking students were P or A.Minutes April 23, 2008, Meeting Page 1 of 6 P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 Eagle County School District RE 50J BOARD OF EDUCATION AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE Wednesday, April 23, 2008, 5:00 P.M. MINUTES Board Members Present Administration Present Andy Arnold Heather Eberts Jason Benderly Mike Gass Carrie Benway Phil Onofrio Scott Green John Pacheco Connie Kincaid-Strahan Jeanne McQueeney Brian Nolan Board Members Absent Administration Absent A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.) A. General Functions The meeting was called to order at 5:00 p.m. 04-23-1 Executive Session. At 5:01 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(f) for the purpose discussing teacher negotiations. John Pacheco, Mike Gass, Phil Onofrio and Jason Glass were invited to attend. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn into Executive Session. (7-0) (Motion carried.) 04-23-2 Regular Open Session. The meeting was reconvened at 6:13 P.M. The Board participated in the Pledge of Allegiance. B. Public Participation at Board Meeting. There was no public input at this time. 04-23-3 Approval of Consent Agenda Items.* 04-23-4* Approval of Agenda. 04-23-5* Approval of Minutes. 04-23-12* Personnel List. Scott Green moved to approve the consent agenda. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote. (7-0) (Motion carried.) 04-23-4* Approval of Agenda. This Agenda Item was approved under the Consent Agenda. 04-23-5* Approval of Minutes. This Agenda Item was approved under the Consent Agenda. Minutes April 23, 2008, Meeting Page 2 of 6 C. Report of Superintendent John Pacheco reported that three Eagle County Charter Academy (ECCA) students recently participated in the state science fair and did extremely well; Garret Cerny placed 1st in Behavioral and Social Sciences, Haley Herbert placed 4th in Plant Sciences and Johanna Hayes competed at the state level. These students presented their projects to the Board. Mr. Pacheco encouraged the Board to attend the high school graduation ceremonies, which are as follows: Red Canyon High School (RCHS): Friday, May 30, 2008; 10:00am; 4 Eagle Ranch in Wolcott. Battle Mountain High School (BMHS): Saturday, May 31, 2008; 12:30pm; Ford Amphitheater in Vail. Eagle Valley High School (EVHS): Saturday, May 31, 2008; 9:00am; Hot Stuff Stadium in Gypsum. New American School (NAS): Saturday, June 14, 2008; 12:00pm; Gypsum Amphitheater in Gypsum. Mr. Pacheco reported that there will be a Shaping the Future of Eagle County group meeting on Monday, April 28, in the Eagle County Room at the Eagle County Building. This group would like to discuss housing, county growth, employment and various other topics. This group is bringing in a Colorado State Demographer who has specifically studied the Eagle County community. Mr. Pacheco distributed the Eagle County Youth Collaborative (ECYC) agreement/memorandum of understanding they recently developed. (Attachment C) The ECYS is a partnership of Eagle County youth- serving organizations who are members of the Eagle River Youth Coalition. The purpose of ECYC is to decrease the academic achievement gap of students enrolled in Eagle County Schools (ECS). ECYC will further foster positive youth development in order for Eagle County youth to become successful adults. Mr. Pacheco informed the Board that they should expect to revisit this on May 28 for approval. Mr. Pacheco distributed information from the Colorado Department of Education (CDE) outlining the Comprehensive Appraisal for District Improvement (CADI) process. Mr. Pacheco reported that the CADI team has been with ECS all week interviewing staff, board members and community members. This group plans to give a comprehensive presentation on their discoveries. Mr. Pacheco informed the Board that John Kuglin was recently featured in Ed-Tech Magazine. Mr. Kuglin has been invited to give presentations at the local, regional and national levels to inform groups about ECS technology efforts, which gives a lot of notoriety to this District. Mr. Pacheco reported that Kristin Ramstad, Director of Early Childhood, has been working with the county to provide early childhood care in Gypsum, specifically below New America School. The County has allocated some dollars and has asked the Board to do so as well. Heather Eberts and Mr. Pacheco will bring this to the Board at the May 14 meeting to show what this process will entail and outline ECS responsibilities in supporting this worthwhile effort. D. Board Reports. Brian Nolan reported that he would like to form a real estate brain think tank. In addition to Connie Kincaid-Strahans professional wisdom, other big players in the valley are needed to make intelligent and informed decisions. Carrie Benway reported that she was surprised to learn that we are not offering any summertime programs for 3rd graders struggling with reading. As a Board goal of every 4th grader being proficient in reading, this should certainly be addressed. Scott responded that this should be discussed in new/old business. E. Public Interest Items for Discussion. 04-23-6 Performance Pay Committee Report. John Pacheco stated that he is in full support of approve of the Performance Pay Committee Report. Brian Nolan and Jason Benderly thanked the committee for their endless efforts in examining and redesigning the current system. Mr. Benderly read the following aloud for Board approval: The underlying principles of the committees recommendation are as follows: Minutes April 23, 2008, Meeting Page 3 of 6 o First, there will be two components to annual compensation: (1) an annual bonus and (2) a salary adjustment. o Second, the annual bonus will be based on two components: A building measure. A District measure. o Third, the salary adjustment will be based on two components: A negotiated district-wide adjustment. An individual evaluation adjustment. For the academic year 2007-08, the following percentages will be applied to these components based on ECSD finances and the recommendations of the committee: o Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%). o Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%). o We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for a potential total payout of 6%. These percentages will be reviewed annually by the Board of Education and adjusted accordingly. Scott Green stated that if the Board is in agreement, they should approve this report as presented. In looking at the recommendations, Mr. Benderly stated that he would like to better understand the different concepts and (in practice) what this could mean for a given academic year. It is his understanding that the numbers could fluctuate, but the principles and theories will not change. Jason Glass responded that the performance change will take place this year. Brian Nolan moved to approve the recommendations of the Performance Pay Committee as presented with the following conditions: I. The underlying principles of the committees recommendation are as follows: a. First, there will be two components to annual compensation: (1) an annual bonus and (2) a salary adjustment. b. Second, the annual bonus will be based on two components: i. A building measure. ii. A District measure. c. Third, the salary adjustment will be based on two components: i. A negotiated district-wide adjustment. ii. An individual evaluation adjustment. II. For the academic year 2007-08, the following percentages will be applied to these components based on ECSD finances and the recommendations of the committee: a. Total bonus: 0-4% (District bonus: 0-2%, Building bonus: 0-2%). b. Total salary adjustment: 2-6% (Negotiated: 2%, Individual evaluation: 0-4%). c. We expect that the average bonus will be 2% and the average salary adjustment will be 4%, for a potential total payout of 6%. III. These percentages will be reviewed annually by the Board of Education and adjusted accordingly. Carrie Benway seconded the motion. Jason Benderly, Carrie Benway, Scott Green, Connie Kincaid-Strahan, Jeanne McQueeney and Brian Nolan voted aye, Andy Arnold voted nay on a roll call vote. (6-1) (Motion carried.) 04-23-7 DAAC Report. John Pacheco reported that he has had the pleasure of working with DAAC over the past several months, which has been comprised of a committed group of staff, parents and community members. This group has taken the time to work with various schools, and departments and programs within those schools, to develop questions and recommendations around a variety of topics. DAAC members Bev Rasmussen, Lori Hixon, Doreen Somers, Deb Sheehy and Jason Pyle presented recommendations to the Board in four different areas: District-wide, Early Childhood and Elementary School, Middle and High School and Special Departments. Scott Green asked if one social worker would be sufficient for the entire district. Mike Gass responded that it would be ideal to have social workers on both the east and west ends that are bilingual. Brian Nolan inquired about having a social worker that caters to grades K-6 and a social worker that caters to grades 7-Minutes April 23, 2008, Meeting Page 4 of 6 12. Mr. Pacheco replied that a feeder is really important because you are working with the same families. DAAC reported that, more importantly, you are relieving the staff of these duties. Principals werent acting as educational leaders when focusing on social work. Mr. Pacheco stated that these are recommendations of DAAC; he was chair of the meetings and answered questions from the District perspective. Mr. Green thanked DAAC for their service, preparation and recommendations. He assured this group that over the course of the last several years, all of the recommendations have been looked at and carefully considered. Mr. Green then asked the group to state their top 3, non-negotiable items. DAAC replied, unanimously: Master Teacher FTE, Social Workers and maintaining a focus on teacher retention. Mr. Nolan asked if this was an annual report to the Board. DAAC replied that it was. Brian asked if there were some things on the list this year that were also on the list last year and if there was a process in place to look at each years list to determine priorities, those items worth keeping on the list versus removing, etc. Mr. Pacheco responded that because of the transition in the spring last year, some items were overlooked and/or not determined as priorities. In looking at last years list, there were some items that were attended to and some that were not and this years list is much shorter with more targeted items. Mr. Pacheco stated that in talking with Principals, their #1 concern is FTE. Mr. Nolan stated that there should be a living and working document to determine what has been granted, what has not, etc. Andy Arnold suggested that Phil Onofrio go through the highest priority items and put some dollars to them. Mr. Arnold also expressed an interest in an on-going progress report on how we are doing with these items. The Board should think about the budgeting process and the strategic plan, and begin prioritizing everything. Mr. Onofrio stated that this year, ECS allocated an additional $75 per pupil per school and the Principals were given the money and placed in a position to decide what is most needed at their respective schools. Mr. Pacheco added that Toni Boush decided that Minturn Middle School (MMS), for example, really needed a counselor. The school community should make these decisions. DAAC also stated that these recommendations are what the Principals told them they needed. Scott Green moved to approve the monitoring report for Governance Policy EL12, Commitment to Accomplishment and Accountability, DAAC End-of-year report. Brian Nolan seconded the motion. All members present voted aye on a roll call vote. (7-0) (Motion carried.) 04-23-8 BMHS Substance Abuse Task Force Mike Gass stated that this has been a truly collaborative effort in tackling an increasingly growing problem in Eagle County. He introduced the task force, which is comprised of ECS staff, parents and community members; Joe Hoy (Sherriff), Ted Eicholtz (SRO), Brian Hollenbaugh (SRO), Sandy Rose (DA), Jeanne Hennessey (BMHS Guidance Counselor), Rich Houghton (BMHS Athletic Director), Greg Slosinger, Ellen Eaton (BMHS parent), Janet DeClarke (BMHS parent), Taylor Bearstow (BMHS student), Kimberly Roland, Brian Hester (BMHS Principal) and Phillip Qualman (BMHS Assistant Principal) were all present to address the Board. Jason Benderly asked how non-school related is defined. Brian Hester responded this is primarily when issues arise outside of school and/or at non-school sponsored functions (ie. law enforcement arrests a student over the weekend). Brian Hester added that parents have rallied around providing drug- and alcohol- free homes to help students avoid getting in trouble outside of school (safehomespledge.com). Andy Arnold asked how this will be introduced to students and was looking for verification that this is in fact the new policy. Mr. Hester added that the all students are brought together in small groups (typically during homeroom) to explain expectations and policy changes and this information has been effectively distributed during parent/teacher conferences, PTA meetings and booster club meetings. Mr. Hester said that if these recommendations are approved by the Board, BMHS staff would like to communicate this with parents and students before summer. Connie Kincaid-Strahan asked how they are looking to engage those students not involved in extra- curricular activities (25% of the total BMHS population). Mr. Nolan replied that this is where the voluntary Minutes April 23, 2008, Meeting Page 5 of 6 drug-testing would come into play and hopes to provide incentives to and empower those not involved in extra-curricular activities that will take this pledge by offering scholarship opportunities and recommendations on college applications. Clearly this is a work in progress and will definitely take time to evolve. Jeanne expressed concern regarding lack of clarification on the policies around infractions and asked if one policy may be different at one school versus another. Mr. Gass responded that there is more accurate and representative data at BMHS than any other school, and that the recommendations of this group were very much supported. Janet DeClarke stated that parents and students can receive the proper support, knowledge and education through current program modifications the task force is recommending. This is not a class or a course; parents can learn strategies to work with their children in order for these to be successful interventions, whether it entails dealing with an issue internally or referring students to counselors and/or moral support groups in the community. The BMHS Substance Abuse Task Force was encouraged to move forward with policy changes, pending legal advice and financial implications. Connie Kincaid-Strahan left the meeting at 9:00pm. F. Business and Operations. 04-23-9 Urban Land Institute Presentation. John Nichols, along with two gentlemen from the Urban Land Institute, addressed the Board regarding an interest in developing a long-range plan for ECS and Eagle-Vail Metro District to work together in identifying how both groups can leverage current and future assets, specifically the 14 1⁄2 acres adjacent to Eagle-Vail. Through the ULI study, ECS and Eagle-Vail Metro District can continue to work together and entertain future discussions regarding current land share uses. The group is requesting ECS help with 1/3 of the cost of the study, which comes in at right around $40,000. Brian Nolan asked if this can come out of the current BMHS fund, to which Phil responded yes. The group responded that interviews will be June 2 and 3. 04-23-10 Budget Recommendations. Phil Onofrio presented the preliminary budget to the Board. Brian Nolan asked when the final budget was going to be adopted, to which Mr. Onofrio responded sometime in June. (Attachment 04-23-10) On the General Fund page, Mr. Nolan inquired about transfers. Mr. Onofrio stated that transferring money from one fund to another is not an actual expense. If we over-spend in one account and under-spend in another, it nets out. Scott Green asked if there was a list of requests that is on-going, to which Mr. Onofrio responded that yes there is. Andy Arnold inquired how the Board could support these expenses with the priorities outlined in the strategic plan. Mr. Onofrio responded that the culture has improved dramatically by allowing principals to determine their needs and priorities at the individual school level. G. Board Policies and Administrative Regulations. 04-23-11* Appointment of Board Members to the Partnership for Education Scott Green stated that The Partnership for Education is currently comprised of 2 county members and 1 Berry Creek Metro District member and acts as a design review policy council for the development of the Berry Creek and Miller Ranch areas. Mr. Green stated that he will follow up with the county to see what they are thinking and what exactly they are wanting in terms of ECS commitment. H. Employee Relations. 04-23-12* Minutes April 23, 2008, Meeting Page 6 of 6 Personnel List. This Agenda Item was approved under the Consent Agenda. I. General Administration. 04-23-13 New/Old Business. Carrie Benway reiterated that at-risk intervention is a necessity in moving forward. John Pacheco stated that the Board will go over the bond project numbers at the May 5 meeting. The Board should consider making a decision at the May 14 meeting. On May 1, the Board will be given a tour of the county (courtesy of Mike Gass) to take a look at all of the projects going on as a result of the 3B bond. The Board will be given the list of the unallocated projects on that date. The tour bus will leave the BCMS parking lot at 9:00am. Scott Green stated that FCI is struggling with electrical contractors on the EVHS project. Jeanne McQuenney stated that all decisions the Board makes in reference to current and future projects should be made in consideration of the strategic plan. She asked about the baseline report, to which Mike Gass responded that this should be sometime in May. John Pacheco stated that the Board will take action on the Eagle County Youth Collaborative Agreement Memorandum of Understanding at the May 28 meeting. J. Discussion Items. 04-23-14 Feedback and Evaluation of Meeting. 04-23-15 Input for Next Meeting. There was no additional input. 04-23-16 Adjournment. There being no further business, the meeting was adjourned at 10:07 p.m. ______________________________ Scott Green, ECSD Board President ______________________________ Brian Nolan, Secretary/Treasurer of the Board of Education ______________________________ Tiffany Myers, Administrative Assistant Minutes May 5, 2008, Meeting Page 1 of 2 P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 Eagle County School District RE 50J BOARD OF EDUCATION AT DISTRICT OFFICE, 757 E. THIRD STREET, EAGLE Wednesday, May 5, 2008, 12:00 P.M. MINUTES Board Members Present Administration Present Jason Benderly Heather Eberts Carrie Benway Mike Gass Scott Green Phil Onofrio Connie Kincaid-Strahan John Pacheco Jeanne McQueeney Brian Nolan Board Members Absent Administration Absent Andy Arnold A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.) General Functions The meeting was called to order at 12:04 p.m. The Board stated that they needed an Executive Session prior to the discussion of additional projects. Executive Session. At 5:04 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(b) for the purpose of consultation with legal counsel. John Pacheco and Phil Onofrio were invited to attend. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn into Executive Session. (6-0) (Motion carried.) 1. Discussion of Additional Projects for Consideration from 3B Bond Funds. Scott Green reviewed the funds available and the additional projects being considered that were included in the Board packet. Mr. Green also reviewed the current projects underway and the budgets for those projects (Attachment 1). Brian Nolan stated the ECSD is working toward completing not just the eight components of the body but an additional ninth component with Red Canyon High School. Scott Green stated that there is approximately $2million for the Charter Academy however they will be approximately $750,000 short on the funds needed for their project and that some can be allocated now and then some in the fall. Brian Nolan responded that he felt that the all the funds need to be allocated now and not some now and some later as the Charter Academy will still need to fund raise approximately $400,000. Phil Onofrio stated that if what Mr. Green has stated is done then the contingency that is released first is will go toward the Charter Academy. Mr. Nolan stated that he would rather they list be reprioritized and the Charter be moved up on the list and all of the funds allocated be approved next week. The Board discussed the prioritization of projects on the list contained in the Board packet. Connie Kincaid-Strahan asked that the white boards be added to the list in the amount of $95,200. Minutes May 5, 2008, Meeting Page 2 of 2 Brian Nolan asked for a one sheet that prioritizes the list of projects and be easier to read for the Board and community and add the white Board and put the Charter Academy at the top in the amount of $2,750,000 and phase the other projects as appropriate. Jeanne McQueeney asked if the Board was comfortable in raising the amount from $2 million to $2,750,000. Brian Nolan stated that the school cannot raise $1.2 million and raising them to the $2.75 million would help make the fundraising efforts more attainable. Scott Green recommended that the Board provide Phil with a document outlining the four phases of the projects with dollar amounts and priorities assigned to each. Phase 1 should be BMHS stadium, elevators, white boards and EVHS design fees; Phase 2 would be ECCA ($2,750,000); Phase 3 would be remaining EVHS sports items, woodshop and locker rooms; Phase 4 is everything remaining under the list. This item will be brought back before the Board for approval on May 14, 2008. 2. Adjournment. There being no further business, the meeting was adjourned at 2:55p.m. ______________________________ Scott Green, ECSD Board President ______________________________ Brian Nolan, Secretary/Treasurer of the Board of Education ______________________________ Tiffany Myers, Administrative Assistant Attachment 05-14-7 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF:` May 14, 2008. SUBJECT: Approval of BMHS Substance Abuse Policies. GOVERNANCE POLICY: E-3. ACTION/INFO: Action TIME NEEDED: 30 min PERTINENT FACTS: 1. Attached are the requested clarifications from the BMHS Drug Task Force. 2. The group will present revisions and clarify any additional points for the BOE or the audience. 3. This presentation is the work of a year long task force focusing on improving the supports for parents and students. 4. BMHS is requesting funding for this position. The BOE may need to consider the financial impact to other schools that have needs as well of equal importance. RECOMMENDATION/ MOTION: Move to approve the policy change for BMHS extra curricular drug testing as presented. ORIGINATOR: Mike Gass APPROVED: DATE: AGENDA REQUEST Battle Mountain High School Substance Abuse Task Force Recommendation The Battle Mountain High School Substance Abuse Task Force requests Board approval for the following: 1. Addendum #11 to the ECS Policy JICH Drug and Alcohol Use by Students (see Policy Recommendation) 2. Budget support for Student Assistance Program and Testing to total $65,000. Per the Boards April 23 feedback, the following information is provided: Final legal review of policy and protocol Substance abuse student data for BMHS vs. EVHS. Revised substance abuse policy for BMHS Random drug testing protocol for BMHS text and graphic Policy Recommendation JICH Drug and Alcohol Use by Students See… Education, Prevention Regulations (page 2), item #4 Members of each school staff will be encouraged to become resources to students to students and/or parents in the area of drug/alcohol education. The Student Assistance Program is an example of this policy statement. Intervention Any intervention regulations must allow the school principal the discretionary authority to make decisions that are necessary to manage a safe, healthy, and productive school environment. The District staff should be knowledgeable about related laws and due process rights so that interventions are legal, moral, and provide the opportunity for student success. The Drug Abuse Task Force acted under the authority of this statement. Intervention Regulations (page 4), item #3a …mechanical analysis of the students breath (or urine) is a possibility in situations where the safety of the students is in questions. Our drug testing procedures fall under this statement, but urine testing should be added. Item #10. The Eagle County School District encourages the school and community to provide as many alternatives to students as possible. Among the treatment alternatives that may be suggested are peer counseling, family counseling, and a specific drug education class that may be organized using the resources of the community. Task Force recommendations incorporate many of the measures listed in this statement ADD TO THE POLICY 11. School Principals may supplement district drug and alcohol policy if all the following criteria are met: a. demonstrate a problem different from other schools b. follow all legal precedents c. receive the consent of the Board of Education Battle Mountain High School Task Force Proposed Polices & Procedures As of May 6, 2008 with Legal Counsel Revisions In School – 1st Offense: 5 day OSS with incentive to return after 3 days with the following: 1) The student will voluntarily submit to an assessment/evaluation. Only the evaluators recommendations are required to be shared. 2) The student will voluntarily enter a course of counseling appropriate to the findings of the assessment/evaluation. Confidential information from the evaluation will not be sent to the District. The counselor will send the school regular confidential reports of the progress of counseling. The District is interested in regular attendance and good faith efforts on the part of the student and his/her family. 3) The parent(s)/legal guardian will voluntarily meet with Student Assistance Program Coordinator for consultation regarding substance abuse education & resources. A parent(s)/legal guardian readmit conference will be required to be considered for return to school after 3 days. While the parent/guardian consultation and student counseling need not be completed, a good faith effort to complete the recommended course of counseling must be demonstrated. OSS with incentive to return pertains to classes, sports and extracurricular as well. 5) Sports & Activities-20% suspension from sport/activity with carry over. Plus the following as directed by school administration: a) Relevant community service b) Presentation to peers c) Negative result on a drug test administered by the school. d) The student will voluntarily enter a course of counseling appropriate to the findings of the assessment/evaluation. Confidential information from the evaluation will not be sent to the District. The counselor will send the school regular confidential reports of the progress of counseling. The District is interested in regular attendance and good faith efforts on the part of the student and his/her family. In School – 2nd Offense: Recommendation for expulsion Extracurricular – 1st Offense: 20% suspension from sport/activity with carry over (next activity) 1) Student participant may return to competition upon a negative drug test. 2) Drug testing for remainder of school year for extracurricular participation. 3) The student will voluntarily enter a course of counseling with parental participation appropriate to the findings of the assessment/evaluation. Confidential information from the evaluation will not be sent to the District. The counselor will send the school regular confidential reports of the progress of counseling. The District is interested in regular attendance and good faith efforts on the part of the student and his/her family. Extracurricular 2nd Offense: One calendar year suspension from activities to the beginning of the next season of participation OR student participant may return to competition after 6 months given a negative test and upon completing community service requirements. Extracurricular – 3rd Offense: Removal from all high school athletic/activity programs for the remainder of his/her high school career. Note: Extracurricular participants currently under a third violation, may be reinstated for full eligibility beginning in the Fall of 2008, according to the following: 1) Written appeal to Athletic/Activity Council. 2) Signed agreement to submit to random drug testing 3) Approval of BMHS administration. 4) A negative result on a drug test. 5) Mandatory referral to SAP. Drug Test Participant in BMHS athletics or activities Volunteer Signed consentto drug testNo consent to drug test 6 boys and 6 girls selected randomly every week Results Not shared with Law Enforcement, unless under Diversion or Probation Not used for Disciplinary Action Positive Negative Suspicion of drug use at school or during a school related activity Drug Test Results Negative Positive 5 Day OSS 1st Offense 2nd Offense Expulsion Recommendation Voluntary assessment by SAP Incentive = 3 Day OSSReferral to SAP 1st Offense 2nd Offense BMHS DRUG TESTING PROTOCOL Qualify for Incentives Scholarships Certificates of Recognition Lose 20% of the season Lose 6 months participation 3rd Offense Career eligibility loss Request Appeal to Athletic Council Referral to SAP Referral to SAP Community Service No Community Service Re-admit Conference, with EPP1 year loss of participation No Participation One-TimeStudent Self-Referral Confidential SAP Assessment 30 day drug test exemption Mandatory Negative DrugTest, and subsequent drug testing to participate Negative Law Enforcement Referral In SchoolExtra-CurricularBattle Mountain High School Proposed Drug Testing Protocol & Procedure Statement of Purpose 1) To provide for the health and safety of all students participating in extracurricular activities. 2) To undermine the effects of peer pressure by providing a legitimate reason to refuse illegal substances. 3) To encourage students who use drugs to participate in drug treatment programs. Definitions Drug any substance considered illegal by Colorado Statute or which is controlled by the Food and Drug Administration (not to include tobacco for random testing purposes) Student extracurricular participant – any Battle Mountain High School student, or other local high school student participating for Battle Mountain High School, in any extracurricular program, sponsored by the Eagle County Schools. Extracurricular Program any program sponsored by Battle Mountain High School and the Eagle County Schools which does not require attendance in a regular academic course (Band and Pro Start are not considered extracurricular programs) Extracurricular Season the period of extracurricular participation involving sanctioned competition (i.e.CHSAA) or regular practice, in preparation for school sponsored performance. Protocol Specifications Procedures for Extracurricular Participants Consent: Each student wishing to participate in any extracurricular program and the students custodial parent or guardian shall consent in writing for every extracurricular activity, every season, to drug testing pursuant to the schools district- approved drug testing program. Written consent shall be in writing as part of the extracurricular consent materials. Students shall not be allowed to participate in any extracurricular program without such consent. Student Selection: At the option of the school, extracurricular participants may be randomly drug tested at any time during the extracurricular season. Selection for random testing will be by lottery drawing from the pool of all extracurricular participants for that season. The Principal, Athletic Director or his designee(s) shall take all reasonable steps to assure the integrity, confidentiality and random nature of the selection process, including but not necessarily limited to, assuring that the person drawing names has no way of knowingly choosing or failing to choose particular students for the testing, assuring, that the identity of students drawn for testing is not known to those involved in the selection process by at least two adults. A student may also be referred for testing by the athletic department, principal, or a recommendation of a coach if there is a reasonable suspicion to suspect a violation. A recommended 6 male and 6 female extracurricular participants will be randomly selected each week. Sample Collection: Samples may be collected at a mutually convenient time on the same day the (urine testing) extracurricular participant is selected for testing or, if the participant is absent on that day, on the day of the participants return to school. If a participant is unable to produce a sample at any particular time, the participant will be allowed to return later that same day to provide the sample. Male/Female Designated testing with clear guidelines on authorized personnel to administer tests. Same sex monitors will wait outside a closed restroom stall for the student to produce a sample and listen for the normal sounds of urination in order to guard against tampered specimens and to insure an accurate chain of custody. (U.S. Supreme Court in Board of Education of Independent School District No. 92 of Pottawatomie County v. Earls, 536 US 822 (2002)) Prescription Meds: Extracurricular participants who are taking prescription medication may provide a copy of the prescription or a doctors verification in a sealed envelope to school personnel at the time a sample is collected. That envelope will be forwarded unopened to the testing lab with the sample, with instructions for the lab to consider the participants use of such medication to assure the accuracy of the result. Such information provided by the participant will not be disclosed to any school official. Extracurricular participants who refuse to provide verification and test positive will be subject to the consequences specified by policy for positive tests. Scope of Tests: The testing lab will be instructed to test for the following drugs: amphetamines, marijuana, cocaine, opiates, and barbiturates. The Principal, Athletic Director or designee may test for additional illegal drugs, to begin with the subsequent extracurricular season; but in no event shall that determination be made after selection of students for testing. Extracurricular participant samples will not be screened for the presence of any substances other than an illegal drug or for the existence of any physical condition other than drug intoxication. THC (Marijuana) stays in the body a minimum of 30 days, therefore, a student testing positive to a drug test, whether the student used the drug during the activity season or before starting the season, will be considered positive, resulting in the appropriate consequences. Limited Access to Results: The testing lab will be authorized to report results only to the Principal, Athletic Director, or to such person as the Principal may designate. The test results are to be secured in confidential files separate from an extracurricular participants other student education records and released to school personnel only on a need to know basis. Test results are not to be shared with law enforcement, unless the extracurricular participant is under diversion or probation, and are not to be used for the purpose of imposing school-related disciplinary measures (separate from Athletic Handbook infractions) or lead to any academic consequences. No other private/offsite testing/testing will be authorized by BMHS or the District. Procedures in the Event of a Positive Result: Whenever an extracurricular participants test result indicates the presence of illegal drugs (positive test), the following will occur: 1. The extracurricular participant will be asked to provide another sample as soon as possible. If the student refuses to provide another sample, or unduly delays in providing such sample, the results of the first sample shall be accepted as accurate. 2. The second sample will be submitted to the testing lab for testing; 3. If the second sample tests negative, the student will not be notified and no further action will be taken. If the second test is positive, a custodial parent or legal guardian will be notified and a meeting will be scheduled with the Principal or Athletic Director, the participant, and the custodial parent or legal guardian. In addition to imposing the sanctions appropriately tied to extracurricular participation, the participant will be referred to the SAP for an appropriate assessment and recommendation. Other Related Specifications: Self Referral: A self referral occurs when a student contacts the Student Assistance Team on their own behalf, seeking help with a problem including, but not limited to drug/alcohol use. This contact will be confidential and may result in a thirty day removal or exemption from the random testing pool. A mandatory drug test will be required at the end of the thirty day period, to include all consequences for a positive test. Extracurricular Team/Organization Incentives: Incentives will be provided for extracurricular organizations whose participants demonstrate 0% random drug test results. Voluntary Testing Program: Include voluntary testing for non-extracurricular students: voluntary opt-in for random testing. Incentives for negative test results for high school career: positive criterion for scholarship award and/or certificates of recognition. Attachment 05-14-8 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF:` May 14, 2008. SUBJECT: Early Childhood: Progress and Possibilities GOVERNANCE POLICY: E-1 & E-3. ACTION/INFO: Info TIME NEEDED: 30 min PERTINENT FACTS: 1. Eagle County Schools is exploring the opportunity for operating a child care center in Gypsum. 2. Kristin Ramstad has been collaborating with Eagle County Health and Human Services and Bruce Baumgartner, Eagle County Manager, in this effort. RECOMMENDATION/ MOTION: ORIGINATOR: Heather Eberts APPROVED: DATE: AGENDA REQUEST – 0 – Early Childhood: Progress and Possibilities! Kristin Ramstad Director of Early Childhood Presented by: John Pacheco Interim Superintendent Heather Eberts Executive Director of Elementary Education May 14, 2008 – 1 – Progress: Early Childhood helping to close the achievement gap Irony is discovering that the most cost-effective way to diminish low student achievement in high school occurs between birth and age five. -Lynn Fielding Early childhood development is influenced by characteristics of the child, the family, and the community. A young childs physical health, cognition, language, and social and emotional development contribute to their school readiness. Early developmental experiences establish a vital foundation for childrens academic success, health, and general well-being. Comprehensive early childhood programs, such as Head Start, are designed to improve the cognitive and social-emotional performance of preschool children, which, in turn, influences readiness to learn in the school setting. Low family income and community poverty lead to racial and ethnic achievement gaps (Anderson et al., 2003). Figure 1: Influence of Early Childhood on School Readiness and School Achievement (Anderson et al., 2003). The ECSD Early Childhood Program provides comprehensive services to low-income and children at-risk for learning difficulties through our Head Start and Colorado Preschool and Kindergarten Program (CPKP) grants. Services are – 2 – provided in blended classrooms with children with special needs and tuition paying children. Our ECSD Early Childhood offers a quality educational experience for children. Our philosophy for working with children is founded on the Creative Curriculum, a developmentally appropriate approach to working with children and their families. This approach addresses all the domains of early childhood (cognitive, language, gross motor, fine motor, and social-emotional) while valuing the role of play in childrens learning and development. Creative Curriculum Approach ECSDs Early Childhood programs core curriculum is Read, Play and Learn! by Toni Linder. Based on research, Read, Play and Learn! is a literacy- and play-based curriculum designed to help young children build cognitive, communication and language, social-emotional, sensorimotor, and emerging literacy skills. This curriculum meets content-area standards for reading, writing, speaking and listening, science, and mathematics necessary for kindergarten and elementary school readiness. Read, Play and Learn! was developed with substantial input from a team of speech-language pathologists, occupational therapists, and physical therapists to ensure that the curriculum effectively meets the needs of children with mild to severe disabilities in addition to typically developing children. Teachers who work in general, inclusive, and special education classrooms have practical tools for individualizing childrens goals and instruction, leading to better outcomes for all children. – 3 – ECSD data aggregated for the 07-08 CPKP Annual Report demonstrates the efficacy of our Early Childhood Program. 100% of past CPKP participants taking the Spring 2007 CSAP Reading assessment in the 3rd grade score proficient or partially proficient. Of the past CPKP participants taking the 3rd grade NWEA exam, 76% were proficient and 12% partially proficient. Operating status of the ECSD Early Childhood Program For the 2007-08 school year we are operating twelve classrooms in five sites: Red Sandstone Elementary, Avon Elementary, Edwards Preschool Center, Brush Creek Elementary and Gypsum Elementary. Approximately 165 children are currently served through the ECSD Early Childhood program. The program has four funding streams: Head Start grant ($419,345), CPKP funding ( 1⁄2 PPOR for 70 slots), Special Education funding ( 1⁄2 PPOR for children identified and enrolled on October 1) and General Funds/tuition contribution. An in-depth community assessment, completed for the Head Start Continuation Grant, indicated that there are an estimated 146 children eligible for Head Start in Eagle River valley. We currently have 69 Head Start slots leaving 77 children un-served. According to Colorado Department of Education figures, there are an estimated 178 children eligible for CPKP in ECSDs service area. We currently have 70 CPKP clots leaving 93 children un-served. In addition, according to Preschool Directors, there were over 100 tuition paying students who were unable to be served in our programs due to CDE and licensing regulations, which limits the total number of children enrolled daily to 15 or 16 per preschool classroom. Funding Source Slots Eligible, un-served* Head Start 69 77 CPKP 70 108 Special Education (must serve all identified children) Tuition served when there is room 100+ *compiled from various sources as noted above Eagle County Schools Early Childhood Program Needs The ECSD Early Childhood Program model, based on best practices, was designed to serve one-third Special Education students, one-third at-risk students (Head Start and CPKP) and one-third tuition-paying students. Unfortunately the proportions of this model are no longer equal. As our Early Childhood Special Education population has grown, we have been unable to serve many tuition-paying students. For the 08-09 school year, we are moving Edwards Preschool Center into June Creek Elementary. We will be offering three classrooms at June Creek which currently meets the needs of the community and the school. Unfortunately – 4 – this responsiveness will decrease the number of early childhood classrooms by one, so will reduce the number of children across the district we will be able to serve. Additionally, the west-end programs at Brush Creek and Gypsum are experiencing even more pressure as the general populations of the communities of Eagle and Gypsum have swelled. As of May 1, 2008 there are 18 children qualified to receive special education services at Brush Creek Preschool. At Gypsum Preschool, 15 children were qualified to receive early childhood special education services. These four classrooms are at the breaking point to be able to provide services to children. The ECSD Early Childhood Program needs more classrooms to accommodate the increasing early childhood special education (ECSE) numbers, serve more low-income and at-risk children, and accommodate a balanced number of tuition-paying students who serve as typical models for both ECSE and at-risk children. A barrier to expanding the program is space especially at the west-end of the valley. In Eagle, Brush Creek Elementary is nearing capacity and has two early childhood classrooms. While Eagle Valley Elementary does not have an early childhood program, there are not any available rooms for use as a preschool. In Gypsum, we have two classrooms at Gypsum Elementary. Red Hill Elementary is nearing capacity so there are no available rooms for early childhood. Possibilities of the Early Childhood Program The following chart depicts the number of possible 3 5 year olds served and the revenue that could be generated from having two early childhood classrooms in each elementary school, with 50 additional CPKP slots. HS/CPKP new CPKP SN Tuition TOTAL AES 7 5 10 10 30 BCES 7 5 10 12 32 GES 7 5 10 12 32 JCES 9 5 15 21 48 RSES 7 5 10 10 30 GCC 5 5 8 16 32 MMES 7 5 10 10 30 EES 7 5 10 10 32 EVES 7 5 10 10 32 RHES 7 5 12 10 32 TOTAL 70 50 105 121 326 Revenue $713,000 $209,800 $440,580 $621,875 $1,985,255 – 5 – The revenue estimates above are based on 07-08 PPOR figures and grant income. This demonstrates that the Early Childhood program expansion can help pay for itself through expansion and enrollment of tuition-paying children program-wide. Opportunities for expansion in 08-09 Colorado Preschool and Kindergarten Program ECSD has been presented with two unique opportunities to expand our Early Childhood program and serve more children in the 2008-09 school year. The state legislature has proposed to expand the Colorado Preschool and Kindergarten Program for FY 08-09 by 6,254 slots in the school finance act, a response to the anticipated change in Kindergarten. This provides a much needed opportunity to expand our CPKP funding to more at-risk children. However, we have nowhere to put additional children. According to our CPKP program administrator, it is proposed that up to half of the overall expansion funding that a district receives may be used for start up cost in the first half of the year, providing services in the second half of the year. Successfully applying for 50 additional CPKP slots would result in $209,800 (based on current PPOR) in added funds. There are some ideas/possibilities for accommodating these additional CPKP slots into our program and adding much needed classrooms at the west- end of the valley and throughout the valley: EAGLE: Portables on the EVES/EVMS/DO campus Renovate and use existing Technology office portable GYPSUM: Portables on the RHES/GCMS campus Portables on ECSD land adjacent to the RHES/GCMS campus Ideas for adding Early Childhood classrooms across the valley: Expanding 2 classrooms into MMES, Putting EC classrooms into middle schools and/or high schools Gypsum Child Care The second expansion opportunity is in collaboration with Eagle County Government. Eagle County has issued a Request for Proposal (RFP) to operate a child care center for children aged 6 weeks 5 years in Gypsum underneath the New America School. The county holds a 5-year lease for the space and will sublet it to the operator (including utilities). The county will complete physical building improvements (with input from the operator), coordinating with state child care licensing to provide a licensed childcare facility. In addition, Eagle – 6 – County will guarantee an agreed upon number of paid child care slots at an average full time cost of $900 per month/child. While serving children under the age of three is a new direction for ECSD, after meeting with the county to further discuss this project, we would like to respond to this RFP. This project will help meet the critical need for additional preschool classrooms (2) in Gypsum. It provides an opportunity to support ECSD student-parents in need of child care to stay in school and is an opportunity to help meet the child care needs of ECSD employees. Attached is our recommended proposal and program design to Eagle County to operate the child care. Also attached is a spreadsheet analyzing the costs and revenues associated with this project. This proposal was designed to fit current ECSD early childhood staffing patterns, pay-scales and meet licensing requirements. Having a certified teacher as the Infant/Toddler Director would maintain a parallel structure to our preschool programs, promote quality and allow flexibility in partnering with other ECSD infant/toddler and child care initiatives. If further initiatives come to fruition, a cost-sharing position of Infant/Toddler Coordinator is recommended to ensure that high quality standards are implemented and sustained and to keep current on licensing requirements and professional development requirements. We propose to reserve 6 slots to serve children of ECSD students to support teen parents in staying in school. Additionally, while not offering ECSD employees reduced cost-child care, we propose to reserve 6 slots for ECSD employees and to ensure as many ECSD employees that qualify for Colorado Child Care Assistance Program (CCAP) are signed up. The CCAP program pays market-rate child care costs for qualified persons. The current income qualification for CCAP in Eagle County is 185% of Federal Poverty Level. These Gypsum Child Care positions would be under the Early Childhood Programs umbrella. The Infant/Toddler Director and Preschool Director would be supervised by the Director of Early Childhood. Additional Cost of Expansion: There are some additional costs that must be considered when expanding the Early Childhood program including support and special education. If classrooms are put into existing ECSD schools, maintenance, nutrition, office support and I/T expenses are minimal. If a separate center/facility is opened, these costs increase. According to the Director of Special Education, a new center would require a principal designee to cover initial and triennial IEP meetings (.1 Principal FTE =$10,000). Additional special education itinerant staff (ie. SLPs, OTs) are needed: at .5 FTE each (2 staff at .5 FTE or $25,000 = $50,000). The staff increase is needed because even though there may be a shift in special education student numbers, there is still a responsibility to meet hours and meeting time in another location. Generally students have 2 days a week – 7 – minimum for service. There may also be an increase in cost for Mt BOCES services (PT, vision, hearing) that would be incurred. As a result of these additional costs, we recommend that for the first year of proposed operation we do not offer early childhood special education services in these two preschool classrooms. We would re-evaluate this decision after the first year of operation after analyzing actual cost and opportunities. Based on anticipated cost of operation and anticipated revenue as a result of operating the Gypsum Child Care Center, we anticipate operating this center at a profit. Anticipated Cost of Operation: $ 522,366 Anticipated Revenue: $ 538,750 Anticipated Net Profit: $ 16,384 Conclusion: There is a great need to expand the current Early Childhood program and provide more children opportunities to gain the foundation needed for school readiness and success. There are two one-time opportunities to expand the program: applying for CPKP additional slots to serve more at-risk early childhood students, open new classrooms and operating the Gypsum Child Care Center. These expansion opportunities support Eagle County School Districts Strategic Plan. While there would be additional incurred cost, the potential revenue increase in grants and tuition would off-set most, if not all, of the cost. Recommendations: 1. We recommend that the BOE approve the ECSD Gypsum Child Care proposal to be submitted to Eagle County to operate the Gypsum Child Care Center, expanding opportunities for children to participate in the early childhood program, providing ECSD student- parents with access to on-site/near site child care and ECSD staff with additional quality child care opportunities. Due to the added cost, we further recommend that for the first year of operation that no ECSD Special Education services be provided in the preschool rooms at Gypsum Child Care. 2. We recommend that the BOE approve applying for 50 additional CPKP slots (based on finding additional classroom spaces) to alleviate pressure on the current early childhood classrooms, especially, if possible, at Brush Creek Elementary and Gypsum Elementary. – 8 – RESOURCES Anderson, L.M, Shinn, C., Fullilove, MT, Scrimshaw, S.C., Fielding, J.E, Normand, J., and Carande-Kulis, V.G., The Effectiveness of Early Childhood Programs: A Systematic Review, American Journal of Preventative Medicine, 2003. Fielding, L., Kerr, N. and Rosier, P., Annual Growth for All Students, Catch-Up Growth for Those Who Are Behind, (The New Foundation Press, WA), 2007. – 9 – Eagle County School District Gypsum Child Care Center Proposal May 2008 PROGRAM DESIGN ( 4 classrooms and 52 children served) 2 Preschool Classrooms (blended classrooms) for a total of 32 children, age 3-5 served: 8 Head Start/CPP slots 24 Tuition (child care) slots 1 Toddler/Twos classroom (18 months 36 months) 10 child care slots 1 Infant classroom (6 weeks 18 months) 10 child care slots DAYS OF OPERATION Monday Friday HOURS OF OPERATION 7:30am 5:30pm RATES $45 day all age groups $30 half day all age groups REVENUE GUARANTEE REQUESTED FROM COUNTY ECSD requests that the county guarantee revenue at $900/month for the 20 infant and toddler/twos slots for 1 year. ($216,000) ECSD RESERVED SLOTS Child Care spots reserved for ECSD student-parents: 6 Child Care spots reserved for ECSD employees: 6 – 10 – Gypsum Child Care Expenditures: full operation 52 children 4 classes Staff: hr wage hrs/year positions sub-total Preschool Director 27 1600 0 0 Already in ECE budget Infant/Toddler Director 27 2080 1 56,160 Preschool TAs 15.5 1820 2 56,420 Preschool TAs 15.5 1600 0 0 Already in ECE budget I/T TAs 15.5 1820 8 225,680 7 hour days – same as current pattern subsitute teacher 14.5 1820 0.25 6,598 subtotal 11.25 344,858 Fringe Benefits amount rate 344,858 0.22 75,869 Total Personnel 420,726 Supplies & Equipment 15000 15,000 (consumables, toys) Purchased Services 15000 15,000 (Food, maintenance, etc) Staff support 4500 4,500 ($500 for an additional class at CMC) Rent 15 4476 67,140 Utilities – included in rent 0 TOTAL Non-personnel 101,640 TOTAL Gypsum Child Care 522,366 Child Days Spaces Days Total Days Infant (6weeks – 12 mos):10 spaces 10 250 2,500 CURRENT RATES Toddler (12-36 months):10 10 250 2,500 Preschool (full day) $35 Pre-school: 24 spaces 24 250 6,000 Preschool (half day) $25 11,000 AverageCost per day 47 Child Care Revenue days rate 85% occupancy rate Infant 2,500 45 95,625 Toddler 2,500 45 95,625 Cost of Serving EC SPED Preschool 6,000 45 229,500 Infant Toddler grant 20,000 Principal (.1 FTE) 10,000 CACFP reimbursement ? SLP (.5 FTE) 25,000 Bright Start Start Up assistance? OT (.5 FTE) 25,000 TOTAL REVENUE 440,750 Profit/Loss -81,616 Potential additional income at GES 12 kids @$35 for 125 days 63000 Potential other EC income 8 kids@$35 for 125 days 35000 TOTAL PROFIT/LOSS 16,384 – 11 – Attachment 05-14-9* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: May 14, 2008. SUBJECT: Approval of Monitoring Reports for Governing Policies EL-10, Communication and Counsel to the Board. GOVERNANCE POLICY: EL-10. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. The monitoring schedule requires that I provide this monitoring report to the Board of Education in May. 2. The monitoring report is attached. RECOMMENDATION/ MOTION: Move to approve the monitoring report on Governance Policy EL-10 as presented. ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST Monitoring Report for Governance Policy EL-10 Communication and Counsel to the Board This policy provides the Superintendents requirements to keep the Board of Education informed. Accordingly the Superintendent shall: 1. Submit monitoring data. During this monitoring cycle all reports have been submitted during the month requested. In each case the reports have included information which substantiates compliance with each requirement of the policy. 2. Provide data regarding achievement. These reports have been presented on time and have included aggregated and disaggregated numeric data. 3. Provide relevant trend data. The monthly work sessions have focused on topics, which reflect trends in the professiontechnology applications, use of instructional time, professional development and best practices in instructional delivery. Additionally, the work sessions have allowed the board to evaluate and discuss issues related to school communities. 4. Provide external points of view. The Board continued to utilize this resource this year by hearing a presentation by Master teachers from TAP schools to understand their views (positive and negative) of the program. The board had the opportunity to discuss concerns about at risk students and alternative educational programs at district high schools. We have also engaged teachers in discussions about issues and concerns that have impacted morale and explored solutions to these. 5. Advise regarding adverse media coverage. Notification of the student expulsions, personnel decisions, and community/parent concerns (specifically Coming Attractions and capacity concerns) and other school related issues provide examples of this communication. 6. Advise regarding Board behavior. The Board is receptive to discussions of what is Board work and what is staff work. Each difficult issue requires a discussion of these roles and responsibilities to bring clarity to our work. 7. Present information simply. I have not received reaction from any Board member that information is too complex or lengthy but I always welcome your suggestions. We have begun to streamline presentations and include more information in the board packets for members to study prior to meetings. The intent is to allow more time for discussion and suggestions and less time on presenting material. 8. Provide a mechanism for Board communication. We have discussed with the Board on several occasions the frequency and form of monitoring reports and have maintained the current schedule. From my perspective, Board communication has been effective. 9. Deal with the Board as a whole. My use of email communication to all Board members is an indication of my preference for this method of communicating with the Board as a whole. The move to paperless communication enhances the timeliness of communication with the Board as a whole. Also, the phone is still a primary means for communication and I attempt to return calls in a timely manner. I have also met with each board member periodically throughout the course of the year to discuss issues and concerns. 10. Report any anticipated noncompliance with Board policies. To date, all reports have been made in a timely manner with no noncompliance reported. If we were unable to comply with any policy provision I would make every effort to notify the Board ahead of time. 11. Relegate to the consent agenda all items delegated to the superintendent. Our consent agenda has been working well for us by providing sufficient information for the Board to act on it without further discussion. This approach allows the Board to allocate its time more effectively to items which require more complete discussion. Attachment 05-14-10 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: May 14, 2008. SUBJECT: Approval of Monitoring Report for Governance Policy EL-13, standards Based Education and EL-15, Instructional Materials Selection and Adoption. GOVERNANCE POLICY: EL-13 & EL-15. ACTION/INFO: Action. TIME NEEDED: 15 min PERTINENT FACTS: EL 13 1. The district curriculum is based upon the State of Colorado Model Content Standards. 2. When curriculum is developed or revised, teachers are actively engaged in the development and/or revision. 3. Parents, DAAC, school level accountability representatives and the general public are informed of student progress relative to standards by reports on CSAP and district-level testing. The district has included other district-level testing programs such as NWEA and District Writing which are commensurate with the standards- based curriculum. 4. The district incorporates “differentiated instruction” techniques into all staff development activities. This approach is designed to ensure that diverse student learning styles are addressed in all programs. 5. Committees have developed essential learnings associated with each standard so that we can ensure we have a viable and teachable curriculum across the district. 6. All revised curriculums are closely aligned with the CSAP Assessment Frameworks to insure what is tested is taught. 7. Learning Services updated principals and master teachers on May 7th regarding our vision and how district accreditation, the CADI visit, and our partnership with CDE for the Closing the Achievement Grant project supports our vision. EL 15 1. The Learning Services department monitors the need to adopt new text materials when they are out of date by developing a curriculum adoption plan that spans a 7 year period. 2. When textbooks are reviewed, attention is given within the process to addressing the multicultural nature of our district, gender equity, and to meeting the needs of diverse learners. 3. Materials purchased which may represent a change in instructional focus are accompanied by appropriate staff development from the publisher. 4. New textbooks, which are being considered, are publicly displayed in order to solicit input from the community and interested citizens. RECOMMENDATION/ MOTION: Move to approve monitoring report for Governance Policy EL-13, standards Based Education and EL-15, Instructional Materials Selection and Adoption. ORIGINATOR: Heather Eberts & Mike Gass APPROVED: DATE: AGENDA REQUEST 1 Learning Services Heather Eberts and Mike Gass May 7, 2008 Celebrations !!!! Honoring our retiring Master teachers2 Todays Agenda 8:00 8:45 Opening (Mike and Heather) 8:45 9:15 Research and Evaluation (Andrej) 9:15 10:00 Response to Intervention (Bonnie) 10:00 10:15 Break 10:15 11:00 Response to Intervention (Bonnie) 11:00 11:30 ELA (Jennifer) 11:30 11:45 Early Childhood (Kristin, by Bonnie) 11:45 12:45 Lunch 12:45 2:15 Technology (John and Jason) 2:15 2:30 Break 2:30 3:30 Professional Development (Traci, Dawn, Jacque, Liz) State of ECS How are we different today than where we started?3 How are we organized and how are we positioning ourselves for the future? Vision for Learning Services High Quality High Accountability Reading is key! 4thgrade study ACT Flat trends GAP Invite from CDE Math through reading gains in round 1 Simple, intense, focused4 How did we determine our vision for Learning Services? District Accreditation5 How did we determine our vision for Learning Services? District Accreditation AYP results leading to CADI process and report6 Why the CADI process?7 AYP –District Number of targets: 102 Number of targets made: 94 Percent of targets made: 92%8910 What is CADI ? Comprehensive Appraisal for District Improvement Standards and Indicators for Continuous District Improvement Form the basis for the appraisal process 3 Areas: Academic Performance Learning Environment Organizational Effectiveness11 Academic Performance Standard 1: Curriculum The district develops and the school implements a curriculum that is rigorous, intentional and aligned to state and local standards. Standard 2: Assessment The district and schools use multiple evaluation and assessment strategies to continuously inform and modify instruction to meet student needs and support student work. Standard 3: Instruction The districts instructional program actively engages all students by using effective, varied, and research-based practices to improve student academic performance. Learning Environment Standard 4: District Culture The district functions as an effective learning community and supports a climate conducive to performance excellence. Standard 5: Student, Family, and Community Support The district works with families and community groups to remove barriers to learning in an effort to meet the intellectual, social, career, and developmental needs of students. Standard 6: Professional Growth, Development, and Evaluation The district provides researched-based, results driven professional development opportunities for staff and implements performance evaluation procedures in order to improve teaching and learning.12 Organizational Effectiveness Standard 7: Leadership District instructional decisions focus on support for teaching and learning, organizational direction, high performance expectations, creating a learning culture, and developing leadership capacity. Standard 8: Organizational Structure and Resources There is evidence that the district is organized to maximize the use of available resources to support student and staff achievement. Standard 9: Comprehensive and Effective Planning The district develops, implements, and evaluates a comprehensive school improvement plan that communicates a clear purpose, direction, and action plan focused on teaching and learning. What does the CADI process look like? Researched-based standards and indicators are the basis for assessing practice. ECSHosted our review from 4/20/08 4/25/08 Review of District Portfolio Interviews All DO staff, leadership members, School Visit days Walkthroughs & Short Classroom and School Observations13 THE REPORT MAY 28, 2008 Detailed Report with Rubric Ratings (1-4 scale) and Comments Narrative Report (Highlighting outstanding practices and Next Steps) Executive Summary Report for Superintendent & BOE Delivery to Staff via a Roll-Outprocess The CADI visit and subsequent report will provide us with information that will give the leadership team leverage in order to develop a comprehensive plan and implement changes needed to improve certain areas of our district.14 How did we determine our vision for Learning Services? District Accreditation AYP results leading to CADI process and report CDE invitation and the Closing the Achievement Gap project Closing the Achievement Gap (CTAG) Districts Invited to participate BOE approved partnership What does it mean?15 Data Analysis NU M BE R S R EC E IV IN G S U PP O R T LE VE LS O F S U PP O R T & R ES O UR C ES FEW SOME ALL INTENSIVE TARGETED UNIVERSAL Comprehensive Needs Assessment Achievement Gap Manager Funding for providers of: Professional Development Formative Assessment System Curriculum & Instruction Comprehensive Planning District Improvement Grants Sponsored PD Consultation Resources Profiles of Success Web resource bank Proven Provider list Parent resources through CPIRC From Analysis to Achievement CAG Pilot (6 districts) CADI / SST Research-based professional development Rubrics for self examination Achievement Gap Data Criteria for Intensive Support Criteria for Targeted Support Colorado Department of Education Service and Support for Closing Achievement Gaps Develop, identify and disseminate resources April 2008 CAG Closing Achievement Gaps CADI Comprehensive Appraisal for District Improvement SST School Support Team Review CPIRC Colorado Parent Information Resource Center How districts become partner candidates: Data indicating an achievement gap between minority and non-minority and betweeneconomically disadvantaged studentsand non-economically disadvantagedstudents larger than the state average for two consecutive years Data indicating graduation rates gaps larger than the state average for two consecutive years Dataindicating at least 20% of district students are minority students and 20% of district students economically disadvantaged students16 Looking forward … CADI and CTAG will assist the district leadership team in developing a comprehensive plan for improving. Phases of the Comprehensive Plan begin to be implemented August 2008. CORE Reading Focus CORE –What it is? What it isnt? Support provider vs. curriculum/program Separated elementary and secondary Training On-going and supportive Long range plan Measurable gains Decrease ILPsand interventions through accelerated gains at a younger age17 QUESTIONS ???Attachment 05-14-11* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: May 14, 2008. SUBJECT: Approval of 2008-09 School Board Meeting Calendar and Location. GOVERNANCE POLICY: GP-8. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. A calendar of the dates for the 2008-09 School Board Meetings is attached. 2. This calendar continues with the current schedule of meeting on the 2nd and 4th Wednesday with the meetings beginning at 3:00 p.m. with a work session. 3. Also there is an all day retreat date tentatively scheduled. RECOMMENDATION/ MOTION: Move to approve the 2008-09 School Board Meeting calendar as presented. ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST S M T W T F S S M T W T F S 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 August 13, 2008 – District Office 31 August 27, 2008 – District Office S M T W T F S September 10, 2008 – District Office 1 2 3 4 5 6 7 S M T W T F S September 24, 2008 – District Office 8 9 10 11 12 13 14 1 2 3 4 5 6 15 16 17 18 19 20 21 7 8 9 10 11 12 13 October 8, 2008 – District Office 22 23 24 25 26 27 28 14 15 16 17 18 19 20 October 22, 2008 – District Office 29 30 31 21 22 23 24 25 26 27 28 29 30 November 12, 2008 – District Office S M T W T F S December 3, 2008 – Board Retreat 1 2 3 4 S M T W T F S December 10, 2008 – District Office 5 6 7 8 9 10 11 1 2 3 4 12 13 14 15 16 17 18 5 6 7 8 9 10 11 January 14, 2009 – District Office 19 20 21 22 23 24 25 12 13 14 15 16 17 18 January 28, 2009 – District Office 26 27 28 29 30 19 20 21 22 23 24 25 26 27 28 29 30 31 February 11, 2009 – District Office February 25, 2009 – District Office S M T W T F S 1 2 S M T W T F S March 11, 2009 – District Office 3 4 5 6 7 8 9 1 10 11 12 13 14 15 16 2 3 4 5 6 7 8 April 8, 2009 – District Office 17 18 19 20 21 22 23 9 10 11 12 13 14 15 April 22, 2009 – District Office 24 25 26 27 28 29 30 16 17 18 19 20 21 22 31 23 24 25 26 27 28 29 May 13, 2009 – District Office 30 May 27, 2009 – District Office S M T W T F S June 10, 2009 – District Office 1 2 3 4 5 6 S M T W T F S June 24, 2009 – District Office 7 8 9 10 11 12 13 1 2 3 4 5 6 14 15 16 17 18 19 20 7 8 9 10 11 12 13 July 8, 2009 – District Office 21 22 23 24 25 26 27 14 15 16 17 18 19 20 28 29 30 21 22 23 24 25 26 27 28 29 30 31 S M T W T F S 1 2 3 4 S M T W T F S All meetings will begin with a Work Session at 3:00 p.m. 5 6 7 8 9 10 11 1 2 3 and a regular business meeting beginning at 6:00 p.m. 12 13 14 15 16 17 18 4 5 6 7 8 9 10 19 20 21 22 23 24 25 11 12 13 14 15 16 17 26 27 28 29 30 31 18 19 20 21 22 23 24 27 28 29 30 31 25 26 27 28 29 30 31 August 2008 January 2009 December 2008 November 2008 September 2008 October 2008 2008-2009 Eagle County School DistrictBOARD OF EDUCATION MEETINGS February 2009 June 2009 July 2009 IC/ICA/ID-E1 & EL-16 Approved __________ March 2009 April 2009 May 2009Attachment 05-14-12 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: May 14, 2008. SUBJECT: Presentation of Preliminary Budget Public Hearing GOVERNANCE POLICY: EL-7, #14 ACTION/INFO: Info TIME NEEDED: 30 Minutes PERTINENT FACTS: 1. Per state statute, a proposed budget shall be submitted to the Board of Education at least thirty days prior to the beginning of the next fiscal year. The 2008-09 Proposed Budget for all funds of the school district are attached. 2. This will be an opportunity for the Board to discuss the proposed budget. 3. A final 2008-09 budget will be presented to the Board of Education on June 14, 2008 for adoption and appropriation. 4. A public notice of the proposed budget will be published in the Vail Daily and the Eagle Valley Enterprise as per statute. RECOMMENDATION/ MOTION: ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST EAGLE COUNTY SCHOOLS Eagle, Colorado Budget Year 2008-2009 2006-07 2007-08 2007-08 2008-09 Actual Revised Budget Estimated Budget Revenue: Property taxes 32,805,347$ 35,176,776$ 42,426,843$ 44,079,647$ Specific ownership taxes 2,802,578 2,670,000 2,972,535 3,018,582 State and federal revenue 7,878,012 9,352,161 1,765,340 2,909,286 Interest income 846,965 649,293 858,019 846,965 Other local revenue 1,922,240 1,228,756 2,237,976 2,397,537 Total revenue 46,255,142 49,076,986 50,260,713 53,252,017 Expenditures: Salaries 28,326,777 32,560,186 31,793,379 33,920,068 Benefits 5,858,326 7,063,152 6,818,695 7,292,815 Purchased services 2,927,436 3,422,900 3,404,669 3,694,493 Supplies 3,246,892 3,726,257 3,217,464 3,946,822 Debt service Capital outlay Depreciation/amortization Transfers 4,308,136 2,209,942 4,715,756 5,340,046 Total expenditures 44,667,567 48,982,437 49,949,962 54,194,244 Net income (loss) 1,587,575 94,549 310,751 (942,227) Beginning Fund Balance 14,242,938 15,830,513 15,830,513 16,141,264 Use of Reserves Ending Fund Balance 15,830,513$ 15,925,062$ 16,141,264$ 15,199,037$ Appropriation 55,978,388$ 57,982,156$ 57,982,156$ 69,393,281$ * Includes $415,000 additional allocation to schools at $75.00 per student * 7 New FTE Grant Writer, maintenance, technology, G & T coordinator, Social Worker, 2 parent liaisonEAGLE COUNTY SCHOOLS Eagle, Colorado BOND REDEMPTION FUND 2006-07 2007-08 2007-08 2008-09 Actual Revised Budget Estimated Budget Beginning Fund Balance $5,680,629 11,065,708$ 11,049,384$ 10,599,253$ Revenue: Property taxes 14,856,303 15,500,000 14,971,295 15,000,000 Total Revenue 14,856,303 15,500,000 14,971,295 15,000,000 Funds Available 20,536,932$ 26,565,708$ 26,020,679$ 25,599,253$ Expenditures: Principal 4,140,000$ 6,465,000$ 6,465,000$ 6,150,000$ Interest 5,346,655 8,954,426 8,954,426 8,684,794 Paying agent fees 893 2,000 2,000 2,000 Total Expenditures 9,487,548 15,421,426 15,421,426 14,836,794 Appropriated Reserve (EFB) 11,049,384 11,144,282 10,599,253 10,762,459 Appropriation 26,565,708$ 26,020,679$ 25,599,253$ Mill Levy 7.090 5.710 5.123 5.008 Assessed Valuation $2,125,308,501 $2,715,302,586 $2,922,368,820 $2,995,428,041 121EAGLE COUNTY SCHOOLS Eagle, Colorado BUILDING FUND 2006-07 2007-08 Project 2007-08 2008-09 Actual Budget Budget Estimated Budget Beginning Fund Balance -$ 120,000,000$ -$ 126,593,616$ 98,745,224$ Revenue: Bond proceeds 127,422,126 – 128,370,000 – – Bond premium 9,484,872 – 9,484,872 – – Interest 3,147,832 3,500,000 7,401,667 3,000,000 1,253,835 Total Revenue 140,054,830 3,500,000 145,256,539 3,000,000 1,253,835 Funds Available 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$ Expenditures: New Battle Mountain High School 1,037,359 28,160,000 64,600,000 8,000,000 53,100,000 Renovate Eagle Valley High School 254,410 9,700,000 25,200,000 862,555 17,837,445 New Red Canyon High School East 152,548 700,000 2,952,559 2,000,000 952,559 June Creek Elementary 1,326,335 15,000,000 20,173,000 12,000,000 6,173,000 Miller Ranch Road Improvements – – 2,000,000 200,000 1,800,000 Battle Mountain High Renovation – – 3,000,000 – 3,000,000 Facility repair projects 226,109 7,900,000 8,881,665 6,000,000 881,665 Technology 2,464,163 2,040,000 4,400,000 1,785,837 150,000 Land 7,000,290 – 7,000,290 – – Bond issuance costs 1,000,000 – 1,000,000 – – Total Expenditures 13,461,214 63,500,000 139,207,514 30,848,392 83,894,669 Appropriated Reserve 126,593,616 60,000,000 6,049,025 98,745,224 16,104,390 Appropriation 140,054,830$ 123,500,000$ 145,256,539$ 129,593,616$ 99,999,059$ Staff: Construction Manager 1.00 1.00 1.00 1.00 1.00 121EAGLE COUNTY SCHOOLS Eagle, Colorado CAPITAL RESERVE FUND 2006-07 2007-08 2007-08 2008-09 Actual Budget Estimated Budget Beginning Fund Balance 2,530,360$ 3,963,120$ 3,963,120$ 2,357,360$ Revenue: Property tax allocation 3,937,892 1,303,386 1,421,924 1,567,164 General fund transfer – Other local income 137,813 – 2,500,000 Total Revenue 4,075,705 1,303,386 1,421,924 4,067,164 Funds Available 6,606,065$ 5,266,506$ 5,385,044$ 6,424,524$ Expenditures: Facility improvements 1,158,093$ -$ 330,978$ 1,000,000$ Charter school facility projects 76,702 200,000 19,618 80,000 Buses 443,040 300,000 299,610 558,000 Activity buses – – 126,580 – Cars, truck and suburbans 165,661 80,000 81,275 130,000 District Office 1,800,000 700,000 Instructional computers 669,049 – 369,623 730,000 Americans with Disabilities 130,400 – 200,000 Total Expenditures 2,642,945 580,000 3,027,684 3,398,000 Reserve 3,963,120 4,686,506 2,357,360 3,026,524 Appropriation 5,300,881$ 5,266,506$ 5,385,044$ 6,424,524$ Other Local Income is an equal offset of the cost the new distrist office from the proposed sale of land in Gypsum. 121EAGLE COUNTY SCHOOLS Eagle, Colorado DESIGNATED PURPOSE GRANT FUND CFDA 2006-07 2007-08 2007-08 2008-09 Number Grant Actual Budget Estimated Budget State At Risk 46,481 – 23,076 – 84.048 Carl Perkins 23,725 36,000 43,336 40,000 State Charter School Capital Constructio 54,315 50,000 50,000 50,000 84.332 Comprehensive School Reform 4,544 – – – State Eagle County ADAD 12,500 12,500 24,728 25,000 84.120 Gold Star – 4,784 5,090 5,000 93.600 Headstart 413,341 414,622 480,631 500,000 84.196 Homeless 39,506 23,500 11,755 40,000 84.011 Migrant Education 30,210 22,000 29,990 30,000 State Read to Achieve 175,057 – 34,636 35,000 84.009 Special Education Child Find 10,730 11,000 11,000 12,000 84.173 Special Education Preschool 17,240 25,000 25,000 25,000 84.243 Tech Prep Grant 35,815 – – – 84.010 Title I, Literacy 439,349 400,065 313,535 400,000 84.010 Title I, School Improvement 67,030 100,000 144,239 150,000 84.367 Title II, Teacher Quality 88,667 126,548 126,548 120,000 84.164 Title II, Technology 2,857 4,068 4,068 4,500 84.162 Title III, Immigrant Ed – 152,650 152,650 153,000 84.186 Title IV Safe and Drug Free 10,030 10,222 4,536 15,000 84.298 Title V Innovative Grant 7,516 7,516 7,516 7,600 84.162 Title III, 15% ELL Set Aside 158,927 6,277 29,183 30,000 84.276 Title VII, EES Bilingual 37,827 – – – 84.374 Teacher Incentive Fund (TIF) 849,422 1,039,246 853,277 750,000 Foundation Grants 28,087 12,000 – – Other grants 2,067 400,000 – – Total revenue and expenditures 2,555,243$ 2,857,998$ 2,374,794$ 2,392,100$ 121EAGLE COUNTY SCHOOLS Eagle, Colorado DISTRICT HOUSING FUND 2006-07 2007-08 2007-08 2008-09 Actual Budget Estimated Budget Beginning Net Assets 291,919$ 341,702$ 341,702$ 378,147$ Revenue: Rental income 141,874 140,000 131,000 131,000 Deposits retained – – – – Total Revenue 141,874 140,000 131,000 131,000 Funds Available 433,793$ 481,702$ 472,702$ 509,147$ Expenditures: Salaries 16,945$ 19,500$ 16,450$ 19,500$ Benefits 3,790 5,000 3,805 5,000 Repairs and maintenance 13,434 53,000 12,350 20,000 Utilities 31,174 32,000 31,450 33,000 Depreciation/amortization 26,748 30,500 30,500 30,500 Total Expenditures 92,091 140,000 94,555 108,000 Reserve 341,702 341,702 378,147 401,147 Appropriation 433,793$ 481,702$ 472,702$ 509,147$ Staff: Park Manager 0.47 0.47 0.47 0.47 141EAGLE COUNTY SCHOOLS Eagle, Colorado EMPLOYEE BENEFIT TRUST FUND 2006-07 2007-08 2007-08 2008-09 Actual Budget Estimated Budget Beginning Fund Balance 383,276$ -$ 373,699$ 377,331$ Revenue: Contributions 4,113,334 4,240,000 4,392,685 4,700,173 Total Revenue 4,113,334 4,240,000 4,392,685 4,700,173 Funds Available 4,496,610$ 4,240,000$ 4,766,384$ 5,077,505$ Expenditures: Claims 3,621,632$ 3,392,000 3,774,499 4,038,714 Premiums 238,389 318,000 258,105 273,591 Fees 274,181 318,000 351,949 376,586 Supplies 4,226 5,000 4,500 4,905 Total Expenditures 4,138,428 4,033,000 4,389,053 4,693,796 Transfers in 15,517 – – – Ending FundBalance 373,699 207,000 377,331 383,709 Appropriated Reserve – 207,000 – 383,709 Appropriation 4,240,000$ 5,077,505$ 143EAGLE COUNTY SCHOOLS Eagle, Colorado FOOD SERVICE FUND 2006-07 2007-08 2007-08 2008-09 Actual Budget Estimated Budget Beginning Net Assets 40,412$ 91,882$ 91,882$ 48,581$ Revenue: Food sales 898,989 861,900 896,770 973,700 Federal reimbursement 483,506 447,500 447,500 530,000 USDA donated commodities 56,135 50,000 50,000 50,000 State reimbursement 13,422 13,000 13,417 14,000 Transfer from General Fund – 50,000 – 97,900 Total Revenue 1,452,052 1,422,400 1,407,687 1,665,600 Funds Available 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$ Expenditures: Salaries 614,727$ 627,900$ 617,783$ 710,400$ Benefits 125,908 130,300 138,205 137,200 Purchased services 9,105 11,230 17,757 13,100 Food and milk 576,416 595,700 616,800 656,200 Supplies 47,101 40,170 44,968 45,100 Equipment 15,684 3,100 1,475 3,300 Depreciation/amortization 11,641 14,000 14,000 13,000 Total Expenditures 1,400,582 1,422,400 1,450,988 1,578,300 Reserve 91,882 91,882 48,581 135,881 Appropriation 1,492,464$ 1,514,282$ 1,499,569$ 1,714,181$ Staff: Cafeteria Manager 13.00 13.00 13.00 13.00 Cooks 19.50 19.50 23.00 19.50 Director 1.00 1.00 1.00 1.00 Total 33.50 33.50 37.00 33.50 145EAGLE COUNTY SCHOOLS Eagle, Colorado STUDENT ACTIVITY FUND 2006-07 2007-08 2007-08 2008-09 Actual Budget Estimated Budget Beginning Net Assets 508,117$ 604,931$ 929,306$ 1,135,962$ Revenue: Student programs 1,390,975 1,607,175 1,753,281 1,755,000 Total Revenue 1,390,975 1,607,175 1,753,281 1,755,000 Funds Available 1,899,092$ 2,212,106$ 2,682,587$ 2,890,962$ Expenditures: Elementary programs 317,512$ 326,700$ 384,775$ 385,000$ Middle school programs 267,292 236,500 253,000 255,000 High school programs 407,000 415,500 492,850 495,000 Public Education Foundation 302,357 304,100 416,000 416,000 Total Expenditures 1,294,161 1,282,800 1,546,625 1,551,000 Reserve 604,931 929,306 1,135,962 1,339,962 Appropriation 1,557,198$ 2,034,998$ 2,682,587$ 2,890,962$ 147Attachment 05-14-13 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: May 14, 2008 SUBJECT: Approval of Additional Projects from 3B Bond Funds GOVERNANCE POLICY: EL-9 ACTION/INFO: Action TIME NEEDED: 30 min PERTINENT FACTS: 1. Attached are the lists of projects for consideration for 3B Bond Funds. The total project list is $71,969,200. We have an estimate of $6,049,025 of unallocated funds. This is an opportunity for the Board to review and discuss the projects prior to approval RECOMMENDATION/ MOTION: Move to approve the additional projects from the 3B bond funds. ORIGINATOR: Phil Onofrio APPROVED: Date: Projects List BOE May 5, 2008 Phase I BMHS Turf 490,000$ Smart White Boards 95,200 Design EVHS Stadium 75,000 Elevator Safety 48,000 708,200 Phase II ECCA GYM / Commons 2,750,000 Phase III EVHS Stadium 3,305,000 Wood Shop 175,000 Locker Room Remodel 300,000 3,780,000 Phase IV Food Service Needs 408,100 Replace Bell / Intercom Systems District Wide 950,000 GPS Clock Upgrade District Wide 195,000 Buckhorn Village Pre-Construction Design (100% DD) 675,000 2,228,100 Total All Projects 9,466,300 Funding: Unallocated Bond Funds 6,045,000 Contingencies 5,343,572 11,388,572$ Detail List EVHS Stadium Components (Phase III) Sound System 55,000$ Scoreboard and Infrastructure 80,000 Field Lighting 550,000 Bleacher Seating 620,000 Artificial Turf Field 950,000 8 Lane Track 850,000 Transformer 152,000 Management Fees 48,000 3,305,000 Food Service Needs (Phase IV) Replace ice maker – AES 5,000 Purchase meat slicer on portable table – BCES 4,500 Replace broken ice machine per Health Dept – BCMS 5,000 Replace dish machine – BCMS 10,000 Replace milk cooler – EES 5,000 Install air gap compsink to prevent back flow per Health Dept – EVES 25,000 Replace old deep fryer – EVHS 5,000 Install air gap compsink to prevent back flow per Health Dept – EVMS 25,000 Install 2 way cleanout on waste line (code issue) – EVMS 40,000 Purchase counter top milk cooler – EVMS 3,500 Purchase food processor – EVMS 3,500 Replace sliding dish door – EVMS 4,000 Replace evap and condenser coils on walk-in ref – EVMS 6,000 Replace mixer – GES 3,500 Install air gap compsink to prevent back flow per Health Dept – MMS 25,000 Replace ice machine – MMS 5,000 Purchase meat slicer on portable table – RHES 4,500 Replace condenser unit and piping walk-in freezer – RHES 6,000 Replace food warmer – RSES 8,000 Install sneeze guard over condiment area per Health Dept – RSES 10,000 Replace freezer with larger walk-in freezer – EVMS 30,000 New walk in or reach in freezer – GES 20,000 Replace ice machine – EVHS 38,000 Equipment Installation – 40% 116,600 408,100 Replace Bell / Intercom Systems District Wide (Phase IV) 950,000 GPS Clock Upgrade District Wide (Phase IV) 195,000 Buckhorn Village Pre-Construction Design (100% DD) (Phase IV) 675,000$ Attachment 05-14-14 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF:` May 14, 2008. SUBJECT: Approval of EVHS amended Construction Calendar. GOVERNANCE POLICY: EL-16 ACTION/INFO: Action TIME NEEDED: 15 min PERTINENT FACTS: 1. Due to developments in teacher training schedule and construction, EVHS is submitting the attached amended calendar for approval. The amended calendar starts EVHS on time this year and amends the spring and fall in the next year a week. 2. Mark will be on hand to answer questions if needed. RECOMMENDATION/ MOTION: Move to approve amended construction calendar for EVHS. ORIGINATOR: Mike Gass APPROVED: DATE: AGENDA REQUEST Final Draft: 5/1/2007 EVHS Construction Calendar Information: 2008/09 and 2009/10 Dates. Actual Calendar Dates 2008/09 2008/09 2009/10 2009/10 *Projected ECSD EVHS *ECSD EVHS Staff First Day 8/25/2008 8/25/2008 8/24/2009 9/15/2009 Students First Day 9/2/2008 9/2/2008 9/1/2009 9/22/2009 Last Day Students 6/4/2009 5/15/2009 6/3/2010 6/3/2010 Last Day Staff 6/5/2009 5/16/2009 6/4/2010 6/4/2010 Graduation 5/30/2009 5/10/2009 5/29/2010 5/29/2010 EVHS Construction Calendar Information: 2008/09-2009/10 Bells and Trimesters. EVHS Bell Schedule Period 2007/08 Period 2008/09 2009/10 Monday Staff Dev. 7:45-8:45 Staff Dev. 7:40-8:40 1 9:05-10:10 1 9:05-10:15 2 10:15-11:20 2 10:20-11:30 3 11:25-12:30 3 11:35-12:45 Lunch 12:30-1:00 Lunch 12:45-1:15 4 1:05-2:10 4 1:15-2:25 5 2:15-3:20 5 2:30-3:40 Tuesday-Friday 1 8:05-9:15 1 8:05-9:20 Homeroom 9:20-9:50 Homeroom 9:25-9:55 2 9:55-11:05 2 10:00-11:15 3 11:10-12:20 3 11:20-12:35 Lunch 12:20-12:50 Lunch 12:35-1:05 4 12:55-2:05 4 1:05-2:20 5 2:10-3:20 5 2:25-3:40 Trimester Dates ECSD Days EVHS Days 2008/09 First Trimester 9/2-11/25 61 9/2-11/14 54 Second Trimester 12/2-3/5 56 11/17-2/20 54 Third Trimester 3/9-6/4 57 2/23-5/15 53 2009/10 First Trimester 9/1-11/24 61 9/22-12/11 56 Second Trimester 12/1-3/4 56 12/14-3/12 52 Third Trimester 3/8-6/3 57 3/15-6/3 53 NEW HIRES: Name Position School/ Department Type of Allocation Effective Date Beidel, Christy Science Teacher BMHS Budgeted 8/25/2008 Bergin, Brittany Substitute Teacher District Wide Budgeted 4/14/2008 Cochran, Kay Bus Driver Trainee Transportation Budgeted 4/21/2008 Cropp, Kathleen 3rd Grade Teacher EES Budgeted 8/21/2008 Espiritu Darpli, Jo Ann Substitute Teacher District Wide Budgeted 4/28/2008 King, Mark Bus Driver Trainee Transportation Budgeted 4/21/2008 LaVoy, Ann 3rd Grade Teacher RHES Budgeted 8/21/2008 Lounsberry, Elizabeth Office Manager EVMS Budgeted 8/4/2008 Merino, Jaenneth Kindergarten Teacher AES Budgeted 8/21/2008 Musser, Drew 5th Grade Teacher EES Budgeted 8/21/2008 Switala, John Social Studies Teacher (8th Grade) BCMS Budgeted 8/21/2008 Turro, Ellen 4th Grade Teacher BCES Budgeted 8/21/2008 Wolf, Juli ELA/Spanish Teacher EVES Budgeted 8/21/2008 ADDITIONAL POSITIONS: Name Position School/ Department Type of Allocation Effective Date Bergin, Brittany Long-Term Substitute Teacher (ELA for Stephanie Archibeque) BMHS Budgeted 4/14/2008 Lengel, Edie Long-Term Substitute Teacher (G/T for Maria Switala) EVES Budgeted 5/14/2008 Shelley, Heidi Long-Term Substitute Teacher (Technology) RHES Budgeted 5/13/2008 Westenfelder, Renee Mentor Teacher RHES Budgeted 8/13/2008 REHIRES: Name Position Effective Date Chato, Amy 1st Grade Teacher 8/21/2008 Degen, Kelly Elementary Teacher (Mentor Release) 8/25/2008 Douglas, Monica 0.45 Physical Education Teacher/0.05 Title I Teacher 8/25/2008 Kipp, Denise 0.8 Science Teacher 8/25/2008 Reynecke, Courtney Mathematics Teacher (7th/8th Grade) 8/25/2008 Sanders, Shiloy 0.5 Master Teacher 8/11/2008 Warner, Sarah Substitue Teacher 4/21/2008 TRANSFERS: Name From Effective Date Demeduk-Aho, Deborah 2nd Grade Teacher (Mentor) – RHES 8/11/2008 RHES EVMS BCES AESMMS MMES To School/Department District Wide P.O. BOX 740 EAGLE, COLORADO 81631 970.328.6321 FAX 970.328.1024 Personnel List May 14, 2008 Attachment 05-14-15* Governance Policy: EL-4(2) Master Teacher – RHESRaymond, Lauren 2nd Grade Teacher (Master) – EES 8/11/2008 RESIGNATIONS: Name Position Effective Date Brown, Michael 0.5 Physical Education Teacher/0.5 Permanent Substitute Teacher 6/5/2008 Drager, Kirk Mathematics Teacher 6/5/2008 King, David Affective Needs Teacher 6/5/2008 Murtha, Wanda Sue 4th Grade Teacher 6/5/2008 Weatherly, Aaron 8th Grade Teacher 6/5/2008 Webb, Sara 5th Grade Teacher 6/5/2008 TERMINATIONS: Name Position Effective Date N/A RETIREMENTS: Name Position Effective Date N/A FMLA LEAVES: Name Position School/Dept. Date From Date To Smith, Robin 1st Grade Teacher EES 5/19/2008 6/5/2008 Switala, Maria 0.6 G/T Teacher EVES 5/7/2008 6/5/2008 DISTRICT VACANCY LIST: Name Professional/Support Position Type of AllocationReplacing Posted Date District Wide Director of English Language Learning (For 2008-09 SY) Professional Budgeted J. Shank 4/17/2008 Master Teacher(s) (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 Mentor Teacher(s) (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 Gifted/Talented Coordinator (For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008 Substitute Teacher(s) Budgeted Continuous Substitute Bus Driver(s) Budgeted Continuous Substitute Cafeteria Manager(s) Budgeted Continuous Substitute Cook(s) Budgeted Continuous Substitute Custodian(s) Budgeted Continuous Human Resources No Openings Maintenance No Openings Technology No Openings BMHS Kindergarten Teacher (0.5 Master) – EES MMS School/Department School/Department BCMS MMES AES School/Department EVMSAvon Elementary Preschool Teacher (For 2008-09 SY) Professional Budgeted H. Potts 4/16/2008 Kindergarten Teacher (For 2008-09 SY) Professional Budgeted J. Brock 4/16/2008 5th Grade Teacher – Bilingual Preferred (For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008 Mentor Teacher (For 2008-09 SY) Professional Budgeted F. Boone 4/9/2008 Technology/Mentor Release Teacher – Mentor Preferred (For 2008-09 SY) Professional Budgeted A. Guercio 4/28/2008 0.5 Title I Teacher (For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008 Crossing Guard (2.5 hrs/wk) Support Staff Budgeted T. Berns 2/26/2008 Moderate Needs Paraprofessional IV – Bilingual Preferred Support Staff Budgeted New Allocation 4/17/2008 Brush Creek Elementary Preschool Teacher (For 2008-09 SY) Professional Budgeted J. Barton 3/6/2008 0.7 ELA Teacher (For 2008-09 SY) Professional Budgeted L. Pena 3/6/2008 Interim 0.8 Science Teacher (For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008 (3) Cognitive Needs Paraprofessional(s) IV (For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008 Eagle Valley Elementary 1st Grade Teacher – Bilingual Preferred (For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008 2nd Grade Teacher – Bilingual Preferred (For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008 Affective Needs Teacher (For 2008-09 SY) Professional Budgeted D. King 5/7/2008 0.8 Gifted/Talented Teacher (For 2008-09 SY) Professional Budgeted M. Switala 5/7/2008 Guidance Counselor (For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008 Edwards Elementary 1st Grade Teacher (For 2008-09 SY) Professional Budgeted C. Gallegos 4/29/2008 Spanish Reading Teacher (For 2008-09 SY) Professional Budgeted C. Valderamma 2/26/2008 Building Paraprofessional IV Support Staff Budgeted New Allocation 3/6/2008 Cognitive Needs Paraprofessional IV Support Staff Budgeted J. Dauphinais 4/9/2008 Custodian Support Staff Budgeted A. Gutierrez 5/1/2008 Gypsum Elementary 1st Grade Teacher – Bilingual Preferred (For 2008-09 SY) Professional Budgeted M. Stalnaker 4/16/20082nd Grade Teacher – Bilingual Preferred (For 2008-09 SY) Professional Budgeted B. Wurtsmith-Lubbers 4/16/2008 4th Grade Teacher – Math/Science Preferred (For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008 5th Grade Teacher – Mentor Preferred (For 2008-09 SY) Professional Budgeted R. Valdez 2/26/2008 5th Grade Teacher – Mentor Preferred (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 0.5 ELA Teacher (For 2008-09 SY) Professional Budgeted R. Cuevas 3/6/2008 ELA Teacher (For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008 Media Teacher (For 2008-09 SY) Professional Budgeted L. Birk 2/26/2008 June Creek Elementary 3rd Grade Teacher (For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008 0.5 4th Grade Teacher (For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008 0.2 Special Education Teacher (For 2008-09 SY) Professional Budgeted New Allocation 5/7/2008 Permanent Substitute Teacher (For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008 0.6 Building Paraprofessional IV Support Staff Budgeted New Allocation 3/6/2008 Cafeteria Manager Support Staff Budgeted New Allocation 4/10/2008 Cook Support Staff Budgeted New Allocation 4/10/2008 0.5 Custodian Support Staff Budgeted New Allocation 3/6/2008 Lead Custodian Support Staff Budgeted New Allocation 3/6/2008 Meadow Mountain Elementary 2nd Grade Teacher (Mentor Preferred) (For 2008-09 SY) Professional Budgeted C. Wright-Williams 5/7/2008 4th Grade Teacher (For 2008-09 SY) Professional Budgeted Anticipated 2/13/2008 5th Grade Teacher (For 2008-09 SY) Professional Budgeted Anticipated 2/13/2008 Master Teacher (For 2008-09 SY) Professional Budgeted L. Miller 2/19/2008 Moderate Needs Teacher (For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008 0.63 Title I Teacher (For 2008-09 SY) Professional Budgeted D. Soenksen 4/18/2008 Red Hill Elementary 3rd Grade Teacher (For 2008-09 SY) Professional Budgeted J. Kottenstette 5/8/2008 Art Teacher (For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008 ELA Teacher (For 2008-09 SY) Professional Budgeted K. Cook 2/26/2008Building Paraprofessional III (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 Red Sandstone Elementary Kindergarten Teacher (For 2008-09 SY) Professional Budgeted N. Allen 3/26/2008 3rd Grade Teacher (For 2008-09 SY) Professional Budgeted S. Polland 5/7/2008 Lead Custodian (For 2008-09 SY) Professional Budgeted R. Alley 4/18/2008 0.5 Custodian (For 2008-09 SY) Professional Budgeted New Allocation 4/18/2008 Berry Creek Middle 6th Grade Teacher (For 2008-09 SY) Professional Budgeted K. Gronberg 4/7/2008 Industrial Arts Teacher (For 2008-09 SY) Professional Budgeted D. Scott 5/7/2008 Language Arts Teacher (7th Grade) (For 2008-09 SY) Professional Budgeted K. Texler 3/26/2008 Master Teacher (For 2008-09 SY) Professional Budgeted K. Gardner 4/10/2008 Media Teacher (For 2008-09 SY) Professional Budgeted K. Mincick 4/18/2008 Eagle Valley Middle 0.5 Assistant Principal/0.5 Master Teacher (For 2008-09 SY) Professional Budgeted New Allocation/B. Romersheuser 4/16/2008 Spanish Teacher (For 2008-09 SY) Professional Budgeted New Allocation 4/16/2008 Cafeteria Manager Support Staff Budgeted Anticipated 4/10/2008 Gypsum Creek Middle Science Teacher (6th Grade) (For 2008-09 SY) Professional Budgeted D. Birk 3/12/2008 Minturn Middle Permanent Substitute Teacher Professional Budgeted M.Brown/ P.Mackey 4/17/2008 0.5 Building Paraprofessional IV/0.5 Moderate Needs Paraprofessional IV Support Staff Budgeted S. Richards 2/26/2008 Battle Mountain High 0.5 Foreign Language Teacher (For 2008-09 SY) Professional Budgeted E. Landgraff 4/9/2008 Mathematics Teacher (For 2008-09 SY) Professional Budgeted K. Drager 5/8/2008 Vail Ski & Snowboard Academy Mathematics Teacher (For 2008-09 SY) Professional Budgeted New Allocation 4/9/2008 Vail Ski & Snowboard Academy Spanish Teacher (For 2008-09 SY) Professional Budgeted E. Landgraf 4/9/2008Head Cross Country Coach (For 2008-09 SY) Support Staff Budgeted Coaching Allocation 3/27/2008 Head Football Coach (For 2008-09 SY) Support Staff Budgeted Coaching Allocation 4/9/2008 Head Boys Track & Field Coach (For 2008-09 SY) Support Staff Budgeted Coaching Allocation 3/27/2008 Head Nordic Ski Coach (For 2008-09 SY) Support Staff Budgeted Coaching Allocation 2/7/2008 Assistant Nordic Ski Coach (For 2008-09 SY) Support Staff Budgeted Coaching Allocation 2/7/2008 0.47 Counseling/ELA Secretary Support Staff Budgeted T. Landauer 5/1/2008 Lead Custodian Support Staff Budgeted H. Jaramillo 4/23/2008 Eagle Valley High Auto Teacher (For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008 0.5 Consumer & Family Studies Teacher (For 2008-09 SY) Professional Budgeted Anticipated 4/9/2008 Mathematics Teacher (For 2008-09 SY) Professional Budgeted M. McCann 4/9/2008 Mathematics Teacher (For 2008-09 SY) Professional Budgeted B. Peterson 5/7/2008 Red Canyon High No Openings Eagle County Charter Academy Assistant Principal (For 2008-09 SY) Professional Budgeted B. O’Riley 3/27/2008 Interim 2nd Grade Teacher (For 2008-09 SY) Professional Budgeted T. Willis 3/27/2008 4th Grade Teacher (For 2008-09 SY) Professional Budgeted T. Plain 3/27/2008 5th/6th Grade Science Teacher (For 2008-09 SY) Professional Budgeted D. Kipp 3/27/2008 7th/8th Grade Science Teacher (For 2008-09 SY) Professional Budgeted J. Squires 11/30/2007 Special Education Teacher (For 2008-09 SY) Professional Budgeted L. Butzko 3/27/2008 Head Start/CPP 0.5 Office Manager Support Staff Budgeted E. Schlegel 12/18/2006Attachment 05-14-16* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: May 14, 2008. SUBJECT: Approval of Negotiated Agreement. GOVERNANCE POLICY: EL-9. ACTION/ INFORMATION: Action. TIME NEEDED: Consent PERTINENT FACTS: 1. Negotiations with the ECEA were held on April 23-24 and attached is the agreement as a result of these negotiations. RECOMMENDATION/ MOTION: Move to approve Negotiated Agreement dated April 30, 2008. ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST Eagle County Schools (ECS) / Eagle County Education Association (ECEA) Negotiated Agreement 4/30/08 The purpose of this document is to outline the basic tenets of agreements made between ECS Administration and ECEA Representatives (hereafter collectively referred to as the Negotiations Team) during the Spring Negotiations Meeting of 2008. These results were arrived at through an Interest-Based Bargaining approach, which led us to reach a collaborative agreement and give subsequent recommendations to the Eagle County School District Board of Education for action. Both the ECS Administration and ECEA recognize the board as having the final determination in choosing to enact the results of this agreement at a regular board meeting. In the course of the process, each side was allowed to bring 3 issues to the table for discussion. The group collectively decided to focus on 5 areas: School Event Compensation, Health Benefits, Paid Leave Policy, Salary and Supplemental Pay. This document identifies those areas and describes the agreed upon solutions and recommended courses of action. 1. School Event Compensation Currently, Eagle County Schools pays teachers a rate of $10 per hour to teachers that perform activities like ticket taking, scorekeeping, or working concessions at school-related activities and events. Because it has become increasingly difficult to attract staff to cover these events, ECS Administration and ECEA feel it is important to reward staff who take on these additional responsibilities. Because of this, we agree to raise the hourly rate from $10 per hour to $12 per hour for work of this nature for the 2008-09 school-year. 2. Health Benefits A chronic issue facing ECS is providing affordable and quality health care benefits to employees. It is the consensus of the Negotiating Team that the current health benefits program at ECS does not confer quality care and is not affordable for families. We recognize that this is a complex and national problem and that solutions should be carefully considered and studied before taking action. As a result, the Negotiations Team agrees to charge the current Employee Benefits Trust Group to expand its membership and undertake a comprehensive study of our health benefits plan. This expanded group will take its recommendations to the Board of Education in the Spring of 2009 for consideration. More immediately, the Negotiations Team also agrees that the Employee Benefits Trust Group should make any immediate and positive changes to the health benefits plan for next school year, if appropriate. Also, the Negotiations Team charges the ECS Office of Human Resources to develop employee tutorials and support materials to assist employees in accessing and understanding their benefits. 3. Paid Leave Policy The Negotiations Team agrees on the values of keeping highly qualified teachers in front of every single student every single day. The current system of Sick Leave and Personal Leave does not align with this value, as it provides no incentive for not using paid leave. In addition to the reduction of quality instructional time for students, excessive leave use by our certified staff creates a burden on our substitute teaching pool. In order to address this issue, the Negotiations Team agrees to create a Paid Leave Study Committee to evaluate the current leave policies in place in ECS, evaluate several potential changes to these policies put forth by the Negotiations Team and evaluate outside districts policies. All changes should be evaluated through the lens of how it might positively impact the problems with the current Paid Leave Policy and what (if any) fiscal impact the change might have with an end goal of remaining cost neutral. The Paid Leave Study Committee will provide recommended changes to the Negotiations Team for consideration no later than July 1, 2008, in order to be put in place for the 2008-09 school-year, pending approval from the Negotiations Team and the Board. 4. Salary The Negotiations Team supports the work of the Performance-Based Steering Committee and applauds the Board of Educations recent adoption of the recommendations from this group. We agree with the Boards decision to use the new model of performance pay for the 2007-08 school-year and to evaluate the performance pay system on an on-going basis for modifications. Further, we support the current processes underway to study the employee evaluation system for increased reliability and validity. 5. Supplemental Pay Schedule In the Fall, the Negotiations Team agreed to study Elementary School needs and bring them back to the Negotiations Team for discussion this Spring. The Team agreed to include Elementary STUCCO on the schedule at l.5% and agreed that the 4th and 5th grade overnight field trips were at the discretion of each Elementary Principal with the cost being the responsibility of each school. The Team also agreed to bring the issue to the Elementary School Principals at one of their upcoming meetings a discussion regarding possible consistent pay for those overnight trips.


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