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Avon Town Council – worksession, regular meeting agendas

Daily Staff ReportVail CO, Colorado

PRESIDING OFFICIALS MAYORRON WOLFE MAYOR PRO TEMBRIAN SIPES COUNCILORSRICHARD CARROLLDAVE DANTASKRISTI FERRAROAMY PHILLIPSTAMRA NOTTINGHAM UNDERWOOD TOWN STAFFTOWN ATTORNEY: JOHN DUNNTOWN MANAGER: LARRY BROOKSTOWN CLERK: PATTY MCKENNYTHIS MEETING IS OPEN TO THE PUBLIC; COMMENTS FROM THE PUBLIC ARE WELCOMEESTIMATED TIMES ARE SHOWN FOR INFORMATIONAL PURPOSES ONLY, SUBJECT TO CHANGE WITHOUT NOTICEPLEASE VIEW AVONS WEBSITE, http://WWW.AVON.ORG, FOR MEETING AGENDAS AND COUNCIL MEETING MATERIALSAGENDAS ARE POSTED AT AVON MUNICIPAL BUILDING AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARYTHE AVON TOWN COUNCIL MEETS ON THE SECOND AND FOURTH TUESDAYS OF EVERY MONTHWORK SESSION AGENDAMEETING BEGINS AT 2:15 PM2:15 PM 2:30 PM 1.APPROVAL OF WORK SESSION AGENDA & COUNCIL ASSIGNMENT UPDATES a.Avon Arts Council Meeting Update (Ron Wolfe, Mayor) b.Housing Action Team Meeting Update (Ron Wolfe, Mayor) 2:30 PM 3:15 PM2.MASTER PLAN OPTIONS FOR PUBLIC WORKS & TRANSPORTATION CAPITAL FACILITIES (Jenny Strehler, Public Works/Transportation Director) Defines the need to construct replacement facilities for the Towns operational divisions of Public Works and Transportation utilizing all or portions of Swift Gulch site and Tract 5 to meet the Towns projected needs through and beyond 2025 3:15 PM 3:30 PM3.COMMUNITY DEVELOPMENTS PRESENTATION TO AMERICAN PLANNING ASSOCIATION ON WEST TOWN CENTER PLAN (Eric Heidemann, Community Development Director) Staff were selected to present at the American Planning Associations National Conference in Philadelphia. Town gained national exposure and demonstrate the effectiveness of our planning policies and principals3:30 PM 4:00 PM4.WEBSITE REDESIGN UPDATE (Scott Wright, Asst. Town Manager Finance, Becky Lawlor, Community Relations Officer) Review status & progress of website redesign project with viewing of sample modules 4:00 PM 4:00 PM5.STAFF UPDATESa.Project Summary & Status Report / Memo onlyb.Financial Matters / Memo only4:00 PM6.ADJOURNMENT AUTHORITY AGENDAMEETING BEGINS AT 4 PM1.CONVENE MEETING2.APPROVAL OF AGENDA 3.NEW BUSINESSa.Avon Urban Renewal Authority Overview & Board Orientation (Anne Ricker, Leland Consulting) Review of Authority powers and functions, responsibilities of commissioners and other general issues b.Depfa Bank Term Letter and Presentation of Proposed Timetable & Terms for issuing Tax Increment Revenues Bonds (David Bell, Stifel Nicolaus) Review details of Tax increment financing4.RESOLUTIONSa.Resolution No. 07-01, Series of 2007, A Resolution to approve the Bylaws of the Avon Urban Renewal Authority (Scott Wright, Asst. Town Manager Finance, Randy Funk, Sherman & Howard) Attached are the proposed bylaws of the Avon Renewal Authority which set forth terms and requirements to effectuate certain provisions of Colorado State Statutes and Urban Renewal Lawb.Resolution No. 07-02, Series of 2007, A Resolution to appoint certain officers and agents of the authority, A Resolution appointing Sherman & Howard L.L.C. as General Counsel to the Authority and appointing Stan Bernstein and Associates, Inc. as financial consultant to the Authority (Scott Wright, Asst. Town Manager Finance, Randy Funk, Sherman & Howard) The respective engagement letters from each firm set forth the scope of their engagement, hourly rates and other matters c.Resolution No. 07-03, Series of 2007, A Resolution to approve a Cooperation Agreement between the Town of Avon, Colorado and the Avon Urban Renewal Authority (Scott Wright, Asst. Town Manager Finance, Randy Funk, Sherman & Howard) The cooperation agreement between the Avon Urban Renewal Authority and the Town of Avon sets forth several key financial and operating policies regarding the two entities d.Resolution No. 07-04, Series of 2007, A Resolution to designate a public place within the boundaries of the Authority where notices of meetings of the Authoritys Board of Commissioners shall be posted (Scott Wright, Asst. Town Manager Finance, Randy Funk, Sherman & Howard) This resolution designates the public places whereby meeting notices will be posted during 2007; adopted annually at the first regularly scheduled Authority meeting of each calendar year 5.ADJOURNMENT AT 5:15 PM TOWN COUNCIL AGENDAMEETING BEGINS AT 5:30 PM1.CALL TO ORDER AND ROLL CALL2.APPROVAL OF AGENDA 3.DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST4.CITIZEN AND COMMUNITY INPUT a.Discussion with petitioners and community about revising Avons smoking ban legislation (Randall Ray Knipmeyer) Request by petitioners to discuss a new proposal related to smoking ban legislation 5.APPEALS FROM OR RECOMMENDATIONS OF PLANNING & ZONING COMMISSION6.ORDINANCES a.Public Hearing on Ordinance No. 07-07, Series of 2007, Second Reading, Ordinance Declaring the Town of Avon General Improvement District No. 1 organized and submitting to the Electors of the District the Question of Imposing an Ad Valorem Tax to Pay the Annual Expenses of the District (John Dunn, Town Attorney) Legislation organizing the GID No. 1 & submitting a ballot question as part of implementing the Second Amended and Restated Development Agreement for the Gates b.Public Hearing on Ordinance No. 07-08, Series Of 2007, Second Reading, Ordinance Amending Title 17, Municipal Code Of The Town Of Avon, As It Relates To Applicability To Public Agencies (John Dunn, Town Attorney) Housekeeping legislation which provides for deletion of language that would be a basis for an argument that the Towns regulations do not preempt state law c.Ordinance No. 07-09, Series of 2007, An Ordinance Amending Chapter 12.16 Of The Avon Municipal Code As It Relates To The Responsibility For Maintenance Of Sidewalks, Drainage Ditches And Driveway Culverts (Jenny Strehler, Public Works / Transportation Director) The proposed changes will require that ditches and driveway culverts located in the right-of-way be maintained in good condition by the abutting property owners 7.RESOLUTIONS a.Resolution No. 07-28, Series of 2007, A Resolution Approving A Service Plan For The Gates Metropolitan District (John Dunn, Town Attorney) Review of Adoption of service plan per the second and amended restated development agreement at The Gates formerly (Chateau St Claire) 8.NEW BUSINESS9.UNFINISHED / OLD BUSINESSa.Attainable Housing Guidelines (Matt Gennett, Senior Planner) Review and discussion of the Town of Avon Attainable Housing Guidelines 10.OTHER BUSINESS 11.TOWN MANAGER REPORT12.TOWN ATTORNEY REPORT13.MAYOR REPORTTOWN COUNCIL AGENDAMEETING BEGINS AT 5:30 PM14.FUTURE AGENDA ITEMS: September 11th:Community, organizations request for funding applications, Eagle County Air Service Program, Lake Street Tour and Review of Preliminary Design, Rocky Mountain Pond Hockey Tournament UpdateSeptember 25th:Town Center East District Plan Further review of 5 Year CIP Plan, Beaver Creek Marketing, Recreation Center Expansion Update15.CONSENT AGENDA a.Minutes from August 14, 2007b.Clifton Gunderson Engagement Letter for Auditing Services (Scott Wright, Asst. Town Manager Finance) Three year proposal for Audit fees for Audits of the Towns 2007-2009 financial statementsc.Resolution No. 07-32 Series of 2007, A Resolution to approve a Cooperation Agreement between the Town of Avon, Colorado and the Avon Urban Renewal Authority (Randy Funk, Sherman & Howard) The cooperation agreement between the Avon Urban Renewal Authority and the Town of Avon set forth several key financial and operating policies regarding the two entities 16.ADJOURNMENT


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