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Eagle County BOE meeting agenda.3.12.08

Daily Staff ReportVail CO, Colorado

EAGLE COUNTY, Colorado Check the WEB EXTRAS on the right for downloadable version of the March 12, 2008, agenda for the Eagle County Board of Education.

BOARD OF EDUCATION AGENDA March 12, 2008 BOARD MEMBERS Mr. Scott Green, President Mrs. Connie Kincaid-Strahan, Vice-President Mr. Brian Nolan, Secretary/Treasurer Mr. Andy Arnold Mr. Jason Benderly Mrs. Carrie Benway Mrs. Jeanne McQueeney John D. Pacheco, Interim Superintendent Page 1 of 2 031208BDAGN P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 N O T I C E OF M E E T I N G Eagle County School District RE 50J BOARD OF EDUCATION At District Office, 757 E. Third Street, Eagle Wednesday, March 12, 2008 Work Session Begins @ 4:00 P.M. Regular Session Begins @ 6:00 P.M. Estimated Time: 3.0 hours A. General Functions Call to Order. 03-12-1 Executive Session. (3:00 4:00 P.M.) Superintendent Search. 03-12-2 Work Session. (4:00 6:00 P.M.) 1. Early Childhood Program Update. 2. Gifted Program Update. 03-12-3 Regular Open Session. (6:00 P.M.) B. Public Participation of Board Meeting. (5-minute limit, please) Questions and comments are welcomed at this time. Each person shall normally have five minutes to address the Board on consent or non-agenda items, but the time can be adjusted at the discretion of the Board or the Board President. Persons may speak on any agenda item for 3 minutes at the time of the specific agenda item. The Board is not obligated to respond to items even though the information has been presented by a participant and the Board may also ask for this item to be placed on a future agenda. 03-12-4 Approval of Consent Agenda Items.* (2 min) Action. Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the Board of Education to focus on other items contained in a lengthy agenda. An item may be removed from the Consent Agenda and considered separately by any member of the Board of Education. 03-12-5* Approval of Agenda. 03-12-6* Approval of Minutes. 03-12-8* Approval of Head Start Grant, Three-Year Strategic Plan and Continuous Improvement Plan. 03-12-9* Approval of Construction Contract for Miller Ranch Road Improvements. 03-12-12* Approval of Monitoring Report for Governance Policy GP-3, Board Job Description. 03-12-14* Personnel List. 03-12-5* Approval of Agenda. (Consent) Action. 03-12-6* Approval of Minutes. (Consent) Action. Minutes from February 27, 2008 BOE Meeting. C. Report of Superintendent. (10 min) Page 2 of 2 031208BDAGN D. Board Reports. (15 min) E. Public Interest Items for Discussion. 03-12-7 Gore Range Natural Science School Presentation. (30 min) Info. (Heather Eberts presenting.) (Attachment 03-12-7) 03-12-8* Approval of Head Start Grant Three-Year Strategic (Consent) Action. Plan and Continuous Improvement Plan. (Heather Eberts presenting.) (Attachment 03-12-8*) E. Business and Operations. 03-12-9* Approval of Construction Contract for Miller Ranch Road (Consent) Action. Improvements. (Phil Onofrio presenting.) (Attachment 03-12-9*) 03-12-10 Approval of Budget for the Remodel of Eagle Valley High School. (30 min) Action. (Phil Onofrio presenting.) (Attachment 03-12-10) 03-12-11 Strattton Flats and West End Project Approval. (20 min) Action. (John Pacheco& Phil Onofrio presenting.) (Attachment 03-12-11) G. Board Policies and Administrative Regulations. 03-12-12* Approval of Monitoring Report for Governance Policy GP-3, (Consent) Action Board Job Description. (John Pacheco presenting.) (Attachment 03-12-12*) 03-12-13 Approval of Monitoring Report for Governance Policy EL-14, (10 min) Action. Educational Program (High School New Courses Report). (Mike Gass presenting.) (Attachment 03-12-13) F. Employee Relations. 03-12-14* Personnel List. (Consent) Action. (Jason Glass presenting.) (Attachment 03-12-14*) 03-12-15 Performance Based Compensation Committee. (45 min) Action. (Jason Glass presenting.) (Attachment 03-12-15) G. General Administration. 03-12-16 New/Old Business. H. Discussion Items. 03-12-17 Feedback and Evaluation of Meeting. (5 min) Info. A. Evaluate Decisions of this BOE Meeting in Terms of Governance Policies. 03-12-18 Input for Next Meeting. (5 min) Info. 03-12-19 Adjournment. Attachment 03-12-1.1 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Early Childhood Program Update. GOVERNANCE POLICY: EL-7 ACTION/INFO: Info TIME NEEDED: 30 min. PERTINENT FACTS: 1. The following Head Start information and documents will be shared and explained: a. 2008 Community Assessment b. 08-09 Eligibility Priority c. 07-08 Self-Assessment results d. FY08 Three-Year Strategic Plan e. FY08 Continuous Improvement Plan f. FY08 Cycle 1 Head Start Grant 2. A brief update on the Early Childhood Program will be provided RECOMMENDATION/ MOTION: ORIGINATOR: Heather Eberts & Kristin Ramstad APPROVED: Date: Attachment 03-12-1.2 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Gifted Program Update. GOVERNANCE POLICY: E-1 ACTION/INFO: Info TIME NEEDED: 30 min. PERTINENT FACTS: 1. The EAGLE Program serves 148 elementary and 371 secondary gifted students in Eagle County. Elementary students attend a pull-out program once per week. A variety of options are available for secondary students including: EAGLE classes offered as part of the specials rotation, flexible ability grouping for subject areas like math, and differentiation strategies used in the regular classroom. 2. Eagle County receives 22.2% of our administrative units funding (Mountain BOCES). This years amount is $43,494. 3. CDE is now requiring that districts service students in the area(s) of identification. 4. Learning Services is in the process of examining our existing programming at all elementary and secondary schools in order to develop a comprehensive K-12 continuum of services. Part of the needs assessment process has included principal interviews at each building, teacher interviews, parent, and student interviews. The goal is to use this information to identify program successes as well as improvements. RECOMMENDATION/ MOTION: ORIGINATOR: Heather Eberts APPROVED: Date: Minutes February 27, 2008, Meeting Page 1 of 5 P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 Eagle County School District RE 50J BOARD OF EDUCATION AT DISTRICT OFFICE, 757 E. THRID STREET, EAGLE Wednesday, February 27, 2008, 3:00 P.M. MINUTES Board Members Present Administration Present Andy Arnold Phil Onofrio Jason Benderly John Pacheco Carrie Benway Scott Green Connie Kincaid-Strahan Jeanne McQueeney Brian Nolan Board Members Absent Administration Absent Heather Eberts Mike Gass A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.) A. General Functions The meeting was called to order at 3:10 p.m. 02-27-0 Work Session. 1. Stratton Flats Affordable Housing. Alex Potente of Eagle County provided a presentation on the Stratton Flats development in Gypsum and that with an investment of $500,000 the District would have the opportunity to sell housing units to District staff at the deed restricted price. (Attachment 02-27-0.1) Mr. Potente reviewed the plans for the 339 units (152 single family homes, 118 townhomes and 69 condominiums) at deed restricted prices at Stratton Flats. The County has invited Eagle County Schools to become a partner in this development. Andy Arnold left the meeting at 3:35 p.m. 02-27-1 Executive Session. At 4:00 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(f) for the purpose of personnel matters specifically the hiring of a superintendent. John Pacheco and Bob Cito invited to attend. Brian Nolan seconded the motion. All members present voted aye on a roll call vote to adjourn into Executive Session. (6-0) (Motion carried.) 02-27-2 Regular Open Session. The meeting was reconvened at 6:15 P.M. The Board participated in the Pledge of Allegiance. B. Public Participation at Board Meeting. There was not public participation at this time. 02-27-3 Approval of Consent Agenda Items.* 02-27-4* Approval of Agenda. Minutes February 27, 2008, Meeting Page 2 of 5 02-27-5* Approval of Minutes. 02-27-7* Personnel List. Connie Kincaid-Strahan moved to approve the consent agenda. Brian Nolan seconded the motion. All members present voted aye on a roll call vote. (5-0) (Motion carried.) 02-27-4* Approval of Agenda. This Agenda Item was approved under the Consent Agenda. 02-27-5* Approval of Minutes. This Agenda Item was approved under the Consent Agenda. C. Report of Superintendent John Pacheco reported that ECS received a letter from the Eagle County Charter Academy (ECCA), which is a formal request for assistance in funding of their common building. ECCA included their notes on what they believe is their ECS authorization to build a community building, as well as plans for the work theyve done on the consensual cost estimate. Mr. Pacheco stated that he received an email from the state department that ECS needs to send in for our exclusive chartering authority and, after looking into it, discovered that the BOE has taken action on this. The internal copy of this document was approved and adopted in September 2005. Scott Green and Carrie Tedstrom were a part of the Board at the time and have signed this document. The document states that action can be taken on a conditional basis. In this agreement, ECS has imposed a 16:1 classroom ratio, with a maximum of 32:1. The only way to limit a charter is if there is a facility issue. John recommended that the Board remove the student: teacher ratio limitation, by law. Mr. Pacheco reported that he was in Denver yesterday and wanted to provide the Board with a legislative update. Mr. Pacheco discovered that many other school districts are having issues with the Attorney General imposing the 1908 statute on current day buildings, as it is clearly outdated. John reported that he has spent time with Al White, lobbyists, school board members and CASE members, and is realizing that everyone is aware of the issue and upset with it as well. At the CASB meeting, a school board member made a statement to the governor regarding this issue, realizing that everyone is dealing with this. The joint budget committee is working to ensure there are enough people on inspection crews. The Attorney General is planning on re- writing and updating the 1908 statute to relate to present day issues. Mr. Pacheco also provided information on the school finance situation, reporting that the Denver/Boulder consumer price index is at 2.2, which is a lot lower than everyone had expected (2.9). ECS is waiting to see what this means for us. John stated that the 1% growth sustains us over time. ECS should receive more details soon, as the bill will come out in the next 6-10 days. A piece of the bill that is of interest to us is the Kindergarten legislation. There is discussion that districts that have already had a full-day Kindergarten program in place will not be eligible for dollars. The governors staff is trying to piece everything together. Another piece of this bill deals with early childhood. Mr. Pacheco distributed the New America School newsletter and stated that there is very good information in there for the Board to read up on. Mr. Pacheco reported that he and Brooke Skjonsby made presentation to the Vail Board of Realtors on Tuesday, which went really well. This is an extension of our community outreach effort. Mr. Pacheco reminded the BOE of a meeting with The Youth Foundation at their offices in Eagle-Vail on March 7 at 12:00pm. ECS plans to present the strategic plan, organization chart, bring them up to speed with the full-day Kindergarten program, etc. Mr. Pacheco also reminded the BOE of a meeting with the Shaping the Future of Eagle County group at the District Office on March 13 at 6:00pm. Mr. Pacheco informed the Board that Eve Canfield has submitted a letter to Scott Green from Bernard & Lyons on the Traer Creek land issue. Larry Brooks from the Town of Avon (TOA) wants to have a meeting Minutes February 27, 2008, Meeting Page 3 of 5 between the TOA and ECS Boards. Mr. Nolan asked if it matters that they are actually home rule. Phil Onofrio responded that yes, it matters, because it allows them to follow certain parts of the constitution and not others. Mr. Nolan asked if they have offered a second parcel at this time. Mr. Onofrio responded that if we do not want parcel G, the other two parcels have been identified. D. Board Reports. Connie Kincaid-Strahan reported that she also attended the legislative conference in Denver and she was very pleased with the structure of the meeting and discussions that took place. E. Business and Operations. 02-27-6 Construction Update. Ray Scott presented a letter in DRAFT form from the ECS Board of Education to the County Commissioner, which includes language concerning adding a roundabout in Miller Ranch. This particular letter is in response to a letter sent from the County to the Board asking ECS to pay for the roundabout. Tim Breckel stated that the whole basis for this discussion is the IGA traffic study in 2001-2002, which included the new BMHS and JCES. The Districts position is that we havent changed anything. The only new addition is RCHS, which we have added turn lanes to accommodate potential traffic influx there. In building the roundabout at the new BMHS, ECS has met and exceeded our obligations. We will provide the land, project management and design/build on the land. Phil Onofrio stated that the traffic problems on Miller Ranch road are not due to the new buildings. Instead, there is a change in use of the road due to the growth of the Singletree community which is causing more traffic from the underpass. Mr. Breckel reviewed a letter from the Edwards area taskforce. The traffic study was conducted with BCMS and ECCA already being there. RCHS 70 students could not possibly generate that much traffic. Connie Kincaid-Strahan stated that the additional $1.5 million should be spelled out in the IGA, and requested that the attorneys see this letter and provide any input. Mr. Scott introduced the Howard Ditch issue on the BMHS land and the need to upsize the piping. The pipe previously ran only across the elementary school site, but now crosses the high school site. The pipe is currently an 18 inch line. Without an operation and maintenance agreement, it is difficult to determine who deals with what. Mr. Breckel stated that the first issue is we have to upsize the line to 24 inches, which will cost $15,000. Brian Nolan asked if this is within the contingency amount, and Mr. Breckel responded yes. Mr. Breckel stated that there are operational issues with the ditch. First of all, a siphon valve exists on the Western side of the ditch, but they arent sure that it works. There is a cost sharing issue with the head gate as well, as it is 10,000 feet east of the elementary school site (2 miles). This is a cost that should be shared amongst the 3 owners (Eagle County, Sonnenalp Golf Course, ECS), and there is disagreement with who should pay what. Mr. Nolan stated that there needs to be a movement in getting a maintenance and operational agreement signed and developed, for that matter. Mr. Breckel stated that it has been in Draft form for years, and gone back and forth between attorneys. Certainly if this agreement was not still in draft form, the arguments would cease between the three parties. In a brief construction update, Mr. Breckel stated that RCHS and JCES are within budget and on-time. RCHS is on track to move in over spring break, and there is a punch list next week at this facility. Mrs. Kincaid-Strahan inquired about EVHS schedule, which Mr. Breckel stated that they are supposed to meet on soon. Mr. Onofrio stated that the 5-month summer was not communicated correctly. Jeanne McQueeney inquired about the permitting process and if this holding up the punch process. Mr. Breckel stated that they are cautiously optimistic that things will be ironed out at the state level. Minutes February 27, 2008, Meeting Page 4 of 5 F. Employee Relations. 02-27-7* Personnel List. This Agenda Item was approved under the Consent Agenda. G. General Administration. 02-27-8 New/Old Business. Carrie Benway mentioned her concerns with the lack of interest in JCES. The Singletree community is inquiring about why this is going to be a neighborhood school versus a focus/magnet school, when we are investing $22 million in this brand new school. With kindergarten roundup happening right now, parents are trying to decide on where to send their kids to schools. The word is out there that JCES is taking 110 Spanish-speakers from AES and 40 from EES; is JCES going to attract English-speakers as well? Jason Benderly asked what the total enrollment will be at JCES, and Phil Onofrio responded roughly 200. Mrs. Benway stated that perhaps we get the word out on BCES and RSES test scores, the variety of programs in our elementary schools, etc. Mrs. Benway mentioned that it would be very beneficial to have an in-home or community meeting at Singletree Community Center to drum up interest around JCES. Mrs. Benway inquired about now that we have received a formal letter from ECCA, is there a policy in place that allows us to vote to give ECCA money? Brian Nolan stated that we cannot give them money out of the bond. Connie Kincaid-Strahan stated that we can give them money out of other funds. Phil Onofrio stated that the contract is between the ECS and ECCA Boards; the Boards have to amend the contract before anything can be done. Mr. Nolan stated that the process is that this Board will have a complete list of the priorities of all schools. Mr., Pacheco stated that there is already a priority list in place, although further additions are coming in. By March, ECS needs to have guaranteed price and budgeted dollars for each project. Mr. Onofrio stated that he has a first draft of this project priority list, which is right around $54 million. Jeanne McQueeney asked how the priorities are being assigned. Mr. Onofrio responded that Diana and Ray Scott are in charge of this list. Mr. Pacheco stated that safety and timing priorities are number one and two on the list. Mr. Nolan stated that the extensive list of capital improvements within the budget have existed for a long time. Mrs. Kincaid-Strahan stated that building principals may have chosen some items to prioritize over others in the past, which has delayed the attention to some projects. Mr. Nolan stated that he attended the MMES PTA Accountability meeting and they are very excited about the new flooring. Jeanne asked where the Board was with House Bill 1188, Graduation Guidelines. Mr. Pacheco responded that we should be having conversations with the community around this. Phil, Heather and Mike all went to the graduation requirements regional meeting in Summit, which allowed school districts to have conversations with each other around where they were with this topic. Mr. Pacheco stated that there is a bill in the state legislature that somewhat counteracts this bill. CASB has contacted Tiffany to ask where we are with this. Mrs. McQueeney stated that there is a timeline in place where the state requires feedback, and this responsibility is the Boards. Mrs. Kincaid-Strahan responded that the Board definitely needs to pay closer attention to these deadlines. H. Discussion Items. 02-27-9 Feedback and Evaluation of Meeting. 02-27-10 Input for Next Meeting. The following schedule for the Superintendent interviews were reviewed: On March 10 at 6:00pm at Grand Avenue Grille, the BOE is to have dinner with the Superintendent finalists. On March 11, the two Candidate Finalist Interview Committees and the BOE will interview the finalists in the Board Room, EVES Flight Room (102) and EVMS Room 119. The interview time slots are as Minutes February 27, 2008, Meeting Page 5 of 5 follows: 9-10:30am / 10:45-12:15pm / (break for lunch) / 1:15-2:45pm. Follow-up interviews and/or de-briefing, if needed, will take place from 3-5:00pm. Lunch will be provided at the District Office. BOE meeting on the March 12: 3:00pm Executive Session to select the candidate; 4-6:00pm work session; 6:00pm regular session. Special BOE meeting on March 19 at 5:00pm, where the BOE will make an announcement on the selected Superintendent finalist. 02-27-11 Adjournment. There being no further business, the meeting was adjourned at 7:11 p.m. ______________________________ Scott Green, ECSD Board President ______________________________ Brian Nolan, Secretary/Treasurer of the Board of Education ______________________________ Tiffany Myers, Administrative Assistant Attachment 03-12-7 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Gore Range Natural Science School Presentation. GOVERNANCE POLICY: E-2 Individual Academic Achievement. ACTION/INFO: Info. TIME NEEDED: 30 min. PERTINENT FACTS: 1. Representatives from the Gore Range Natural Science School will be here to provide the board with information about programs they offer that are coordinated with the district. RECOMMENDATION/ MOTION: ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST Attachment 03-12-8* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Approval of Head Start Grant, Three-Year Strategic Plan and Continuous Improvement Plan. GOVERNANCE POLICY: EL-7 ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. Approval of Three Year Strategic Plan The Three Year Strategic Plan for the Early Childhood Program addresses needs identified in the Community Assessment. Three year goals and objectives are the long term goals and objective that Early Childhood program will strive to achieve. This is a mandatory part of the Head Start planning process and part of the Head Start grant submission. 2. Approval of Annual Continuous Improvement Plan The Annual Continuous Improvement Plan addresses needs identified from the Early Childhood Program Assessment. The Continuous Improvement Plan objectives are intended to be met by the end of the next program year. These short term objectives are a mandatory part of the Head Start planning process and part of the Head Start grant submission. 3. Approval of FY08 Head Start Grant – This is Cycle 1of the Head Start Continuation grant. The grant period is July 1, 2008 through June 30, 2009 and totals $419,439 to provide Head Start services and maintain a funded enrollment of 69. RECOMMENDATION/ MOTION: Move to approve the Three Year Strategic Plan, Annual Continuous Improvement Plan and the FY08 Head Start Grant as presented ORIGINATOR: Heather Eberts & Kristin Ramstad APPROVED: DATE: AGENDA REQUEST Attachment 03-12-9* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Approval of Construction Contract for Miller Ranch Road Improvements. GOVERNANCE POLICY: EL-9 ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. Attached is the contract to do the agreed upon portions of Miller Ranch Road. It does not include the additional roundabout requested by the County. RECOMMENDATION/ MOTION: Move to approve the contracts as written and authorize the Board President to sign. ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST Attachment 03-12-10 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Approval of Budget for the Remodel of Eagle Valley High School. GOVERNANCE POLICY: EL-9 ACTION/INFO: Action. TIME NEEDED: 30 min. PERTINENT FACTS: 1. A proposed budget has been developed by ARC and FCI. The total budget is within the $25 million previously presented to the Board. 2. To arrived at the $25 million budget we had to cut a few things that we feel are necessary; the auditorium, commons link and reduce the FF&E. 3. Staff recommends that we at least increase the budget by $200,000 at a minimum to cover the reductions in the auditorium Not included in the budget are the stadium lights and turf, new stadium bleachers and the woodshop and locker room remodel. RECOMMENDATION/ MOTION: Move to approve the budget at presented (and any additions the Board wishes to include) and authorize the Board president to sign the contract up to the amount approved by the Board. ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST ECS Board Item Eagle County SchoolsEagle Valley High School 04 Mar 08 EVHS Budget 18,750,000.00$ BoE Add Back Requests:Auditorium 200,000.00$ Commons “Link” 325,000.00$ FF&E 300,000.00$ 825,000.00$ Add Alternates: Stadium lights/TurfBleachers – New Woodshop RemodelLocker Room Remodel I:TiffanyBOE Agenda items2007-2008 Agenda ItemsMarch 08 10A – 080306 – EHVS VE 2.xls Page 1 2008 All Rights Reserved byARCIPM, Inc.Attachment 03-12-11 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Stratton Flats and West End Project Approval. GOVERNANCE POLICY: EL-9 ACTION/INFO: Action. TIME NEEDED: 20 min. PERTINENT FACTS: 1. The Board has heard a presentation from County Staff and our Administration regarding the Stratton Flats and the West End Projects. 2. The District Administration needs your direction on whether to proceed with becoming a partner with the County for a total of $500,000 for the Stratton Flats project and buying in to 7 units at a cost of $35,099 at the West End Project. RECOMMENDATION/ MOTION: Move to approve the partnership with the County on Stratton Flats as well as buying units in the West End Project. ORIGINATOR: John Pacheco & Phil Onofrio APPROVED: DATE: AGENDA REQUEST Attachment 03-11-12* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Monitoring of Governance Policy GP-3, Board Job Description. GOVERNANCE POLICY: GP-3. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. In summary, this policy defines the role of the Board and distinguishes it from the roles of the Superintendent and staff. 2. In accordance with this policy, the Board of Education has utilized all avenues, including the District advisory accountability program, to ensure input from students, staff, parents and the community developed written governing policies that broadly address Goals, Executive Limitations, Governance Process, and Board/Staff Relationships ensured Superintendent performance through monitoring of Goals and Executive Limitations policies ensured that the Districts mission and commitments are fulfilled 3. This policy is to be monitored quarterly in March, June, September and December by Board self-assessment. RECOMMENDATION/ MOTION: Move to accept the monitoring of Governance Policy GP-3, Board Job Description, done by Board self-assessment. ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST Attachment 03-12-13 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Approval of Monitoring Report for Governance Policy EL-14, Educational Program (High School New Courses Report). GOVERNANCE POLICY: EL-14 ACTION/INFO: Action. TIME NEEDED: 10 min. PERTINENT FACTS: 1. EL-14 is intended to address Educational Programs in the district. Point 1 in the EL addresses the assurance that educational programs will provide studies designed to meet the needs and talents of all students. 2. As part of EL-14, new high course offerings are presented annually to the Board for discussion, understanding, and approval. 3. High school principals/ Mike Gass will submit a list of the proposed high school new courses for the 2008-09 school year. 4. The Board will also receive a draft copy of each high schools student course selection booklet when they are published later in the year. RECOMMENDATION/ MOTION: Move to approve the recommended 2008-2009 course offering changes as presented. ORIGINATOR: Mike Gass APPROVED: DATE: AGENDA REQUEST NEW HIRES: Name Position School/ Department Type of Allocation Effective Date Kellogg Lueck, Melissa Substitute Teacher District Wide Budgeted 2/25/2008 ADDITIONAL POSITIONS: Name Position School/ Department Type of Allocation Effective Date N/A REHIRES: Name Position Effective Date N/A TRANSFERS: Name From Effective Date Yadon, Rachel Substitute Building Paraprofessional IV – District Wide 3/4/2008 RESIGNATIONS: Name Position Effective Date Macmillan, Pamela 4th Grade Teacher 2/29/2008 TERMINATIONS: Name Position Effective Date N/A RETIREMENTS: Name Position Effective Date Sanders, Shiloy Master Teacher 6/10/2008 FMLA LEAVES: Name Position School/Dept. Date From Date To Mallow, Lloyda Bus Driver Transporation 3/6/2008 3/31/2008 Melgarejo, Daniela Speech Language Pathologist Special Education 3/3/2008 5/16/2008 Scheidegger, Kristin 0.5 6th Grade Teacher EVMS 2/25/2008 6/5/2008 EXTENDED LEAVES OF ABSENCE: Name Position Effective Date N/A GES School/Department School/Department AES School/Department P.O. BOX 740 EAGLE, COLORADO 81631 970.328.6321 FAX 970.328.1024 Personnel List March 12, 2008 Attachment 03-12-14* Governance Policy: EL-4(2) School/Department School/Department To Building Paraprofessional IV – MMESDISTRICT VACANCY LIST: Name Professional/Support Position Type of AllocationReplacing Posted Date District Wide Instructional Coach – Emphasis Technology Professional Budgeted. New Allocation 10/30/2007 Master Teacher(s) (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 Mentor Teacher(s) (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 Special Education Counselor Contract Pending Professional Budgeted. K. Hansel 8/29/2006 Substitute Teacher(s) Budgeted. Continuous Substitute Bus Driver(s) Budgeted. Continuous Substitute Cafeteria Manager(s) Budgeted. Continuous Substitute Cook(s) Budgeted. Continuous Substitute Custodian(s) Budgeted. Continuous Substitute Translator Budgeted. Continuous Human Resources No Openings Maintenance No Openings Technology No Openings Edwards Preschool Center 0.5 Office Manager Support Staff Budgeted A. Correa 6/15/2007 0.57 Preschool Assistant (20 hrs per week) Support Staff Budgeted New Allocation 11/17/2006 Avon Elementary Crossing Guard (2.5 hrs/wk) Support Staff Budgeted T. Berns 9/24/2007 Brush Creek Elementary Preschool Teacher (For 2008-09 SY) Professional Budgeted J. Barton 3/6/2008 Kindergarten Teacher (For 2008-09 SY) Professional Budgeted D. Dino 3/6/2008 1st Grade Teacher (For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008 3rd Grade Teacher (For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008 5th Grade Teacher (For 2008-09 SY) Professional Budgeted M. McGaillard 3/6/2008 ELA Teacher (For 2008-09 SY) Professional Budgeted L. Pena 3/6/2008 Master Teacher (For 2008-09 SY) Professional Budgeted T. Barber 3/6/2008 Reading Teacher (For 2008-09 SY) Professional Budgeted J. Sagurton 3/6/2008 Technology Teacher (For 2008-09 SY) Professional Budgeted M. Earle 3/6/2008Eagle Valley Elementary Kindergarten Teacher – Bilingual Preferred (For 2008-09 SY) Professional Budgeted C. Botheras 3/6/2008 Kindergarten Teacher (For 2008-09 SY) Professional Budgeted S. Forsyth 3/6/2008 2nd Grade Teacher – Bilingual Preferred (For 2008-09 SY) Professional Budgeted H. Elwood 3/6/2008 Edwards Elementary 0.5 Assistant Principal – Bilingual Preferred (For 2008-09 SY) Administrative Budgeted M. Preusser 3/6/2008 1st Grade Spanish Teacher (For 2008-09 SY) Professional Budgeted C. Gallegos 1/16/2008 3rd Grade Spanish Teacher (For 2008-09 SY) Professional Budgeted A. Davison 3/6/2008 5th Grade Teacher (For 2008-09 SY) Professional Budgeted E. Davies 2/26/2008 Spanish Reading Teacher (For 2008-09 SY) Professional Budgeted C. Valderamma 2/26/2008 Building Paraprofessional IV Support Staff Budgeted New Allocation 10/4/2007 Gypsum Elementary 3rd Grade Teacher (Mentor Preferred) (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 5th Grade Teacher (Mentor Preferred) (For 2008-09 SY) Professional Budgeted R. Valdez 2/26/2008 5th Grade Teacher (Mentor Preferred) (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 0.5 ELA Teacher (For 2008-09 SY) Professional Budgeted K. Ciliberto 3/6/2008 Media Teacher (For 2008-09 SY) Professional Budgeted L. Birk 2/26/2008 Moderate Needs Teacher (For 2008-09 SY) Professional Budgeted J. Madore 1/29/2008 June Creek Elementary 1st Grade Teacher (For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008 0.5 Media Teacher (For 2008-09 SY) Professional Budgeted New Allocation 3/6/2008 0.6 Building Paraprofessional IV Support Staff Budgeted New Allocation 3/6/2008 0.5 Custodian Support Staff Budgeted New Allocation 3/6/2008 Lead Custodian Support Staff Budgeted New Allocation 3/6/2008 Office Manager Support Staff Budgeted New Allocation 1/11/2008 Meadow Mountain Elementary 2nd Grade Teacher (For 2008-09 SY) Professional Budgeted Anticipated 2/26/2008 4th Grade Teacher (For 2008-09 SY) Professional Budgeted Anticipated 2/13/2008 5th Grade Teacher (For 2008-09 SY) Professional Budgeted Anticipated 2/13/2008Master Teacher (For 2008-09 SY) Professional Budgeted L. Miller 2/19/2008 0.4 Physical Education Teacher (For 2008-09 SY) Professional Budgeted G. Thorpe 2/19/2008 Red Hill Elementary 0.4 Assistant Principal (For 2008-09 SY) Administrative Budgeted New Allocation 3/6/2008 Kindergarten Teacher (For 2008-09 SY) Professional Budgeted S. Valentine 2/26/2008 1st Grade Teacher (For 2008-09 SY) Professional Budgeted M. Rohweder 2/26/2008 3rd Grade Teacher (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 ELA Teacher (For 2008-09 SY) Professional Budgeted K. Cook 2/26/2008 Music Teacher (For 2008-09 SY) Professional Budgeted J. Balkema 2/26/2008 Permanent Substitute Teacher (For 2008-09 SY) Professional Budgeted K. Pomales 2/4/2008 Building Paraprofessional III (For 2008-09 SY) Professional Budgeted New Allocation 2/26/2008 Secretary Support Staff Budgeted L. Harris 2/7/2008 Red Sandstone Elementary Intermediate Teacher (3rd-5th Grade) Professional Budgeted New Allocation 10/31/2007 Berry Creek Middle Interim ELA Teacher (6th Grade) Professional Budgeted New Allocation 9/10/2007 Eagle Valley Middle Long-Term Substitute Teacher (ELA) Professional Budgeted Z. Hychalk April 2008 – June 2008 Long-Term Substitute Teacher (0.5 6th Grade) Professional Budgeted A. Marsh April 2008 – June 2008 Gypsum Creek Middle No Openings Minturn Middle 0.5 Art Teacher (For 2008-09 SY) Professional Budgeted W. Satsky 2/26/2008 Literacy Teacher (For 2008-09 SY) Professional Budgeted H. Cliver 2/26/2008 0.5 Physical Education Teacher (For 2008-09 SY) Professional Budgeted M. Brown 2/26/2008 0.5 Permanent Substitute Teacher Professional Budgeted New Allocation 12/12/2007 0.5 Building Paraprofessional IV/0.5 Moderate Needs Paraprofessional IV Support Staff Budgeted S. Richards 1/9/2008Battle Mountain High Head Nordic Ski Coach (For 2008-09 SY) Support Staff Budgeted Coaching Allocation 2/7/2008 Assistant Nordic Ski Coach (For 2008-09 SY) Support Staff Budgeted Coaching Allocation 2/7/2008 Eagle Valley High Art Teacher Contract Pending Professional Budgeted S. March 6/27/2007 Red Canyon High No Openings Eagle County Charter Academy 7th/8th Grade Science Teacher Professional Budgeted J. Squires 11/30/2007 Head Start/CPP 0.5 Office Manager Support Staff Budgeted E. Schlegel 12/18/2006Attachment 03-12-15 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: March 12, 2008. SUBJECT: Performance Based Compensation Committee. GOVERNANCE POLICY: EL-5. ACTION/INFO: Action. TIME NEEDED: 45 min. PERTINENT FACTS: 1. This will be report to the board on the recommendations of the Performance-Based Compensation Steering Committee that was charged last fall. Over the past 5 months the committee has evaluated our Pay for Performance system as well as studied relevant concepts and other models of performance pay from a state, national, and international perspective. 2. The committee will recommend significant changes to the Pay for Performance system for Eagle County Schools employees however the committees recommendations are still very much a performance based approach to compensation and build on the knowledge and significant work already in place. The changes will address measurement problems in the data used for pay for performance and proposed solutions, a simplification of the number of systems and ways different employees are paid, creates an appropriate trajectory for future compensation that is market competitive as well as financially sustainable, and a system that creates motivation for employees to improve their skills and contributions to the district. 3. A report on the committees work will be delivered to the Board prior to the meeting. RECOMMENDATION/ MOTION: Move to approve the recommendations of the Performance Based Compensation Committee. ORIGINATOR: Jason Glass APPROVED: DATE: AGENDA REQUEST


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