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Eagle County School Board – Agenda for 1.9.08

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EAGLE COUNTY, Colorado Check the WEB EXTRAS for a downloadable version of the 1.9.08 agenda for the Eagle County Board of Education agenda. BOARD OF EDUCATION AGENDA January 9, 2008 BOARD MEMBERS Mr. Scott Green, President Mrs. Connie Kincaid-Strahan, Vice-President Mr. Brian Nolan, Secretary/Treasurer Mr. Andy Arnold Mr. Jason Benderly Mrs. Carrie Benway Mrs. Jeanne McQueeney John D. Pacheco, Interim Superintendent Page 1 of 2 010908BDAGN P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 John Pacheco Interim Superintendent N O T I C E OF M E E T I N G Eagle County School District RE 50J BOARD OF EDUCATION At District Office, 757 E. Third Street, Eagle Wednesday January 9, 2008 Regular Session Begins @ 6:00 P.M. Estimated Time: 1.5 hours A. General Functions Call to Order. 01-09-1 Work Session. (3:00 5:00 P.M.) 1. Strategic Plan. (John Pacheco presenting.) 2. 2008-09 Budget Development. (Phil Onofrio presenting.) 3. Committee on District Office Future Facility Update. (Phil Onofrio presenting.) 4. Formation of Battle Mountain High School Facility Committee. (Phil Onofrio presenting.) 01-09-2 Executive Session. (5:00 6:00 P.M.) Personnel 01-09-3 Regular Open Session. (6:00 P.M.) B. Public Participation of Board Meeting. (5-minute limit, please) Questions and comments are welcomed at this time. Each person shall normally have five minutes to address the Board on consent or non-agenda items, but the time can be adjusted at the discretion of the Board or the Board President. Persons may speak on any agenda item for 3 minutes at the time of the specific agenda item. The Board is not obligated to respond to items even though the information has been presented by a participant and the Board may also ask for this item to be placed on a future agenda. 01-09-4 Approval of Consent Agenda Items.* (2 min) Action. Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the Board of Education to focus on other items contained in a lengthy agenda. An item may be removed from the Consent Agenda and considered separately by any member of the Board of Education. 01-09-5* Approval of Agenda. 01-09-6* Approval of Minutes. 01-09-7* Approval of Open Meetings Law Resolution 01-09-9* Approval of Strategic Plan. 01-09-12* Approval of Monitoring Report for Governance Policy EL-8, Fiscal Management. 01-09-13* Approval of Monitoring Report for Governance Policy B/SR-1, Global Governance-Management Connection & Governance Policy B/SR-2, Unity Control. 01-09-14* Personnel List. 01-09-5* Approval of Agenda. (Consent) Action. Page 2 of 2 010908BDAGN 01-09-6* Approval of Minutes. (Consent) Action. Minutes from December 5, 2007 and December 12, 2007 BOE Meetings. C. Report of Superintendent. (10 min) D. Board Reports. (15 min) E. Public Interest Items for Discussion. 01-09-7* Approval of Open Meetings Law Resolution. (Consent) Action. (John Pacheco presenting.) (Attachment 01-09-7*) F. Business and Operations. 01-09-8 Approval of Sale of Red Cliff School Property to the Town of Red Cliff (20 min) Action. for Community Use. (Phil Onofrio presenting.) (Attachment 01-09-8) 01-09-9* Approval of Strategic Plan. (Consent) Action. (John Pacheco presenting.) (Attachment 01-09-9*) 01-09-10 Approval of GMP for Battle Mountain High School. (30 min) Action. (Phil Onofrio presenting.) (Attachment 01-09-10) 01-09-11 Formation of Battle Mountain High School Facility Committee. (5 min) Action. (Phil Onofrio presenting.) (Attachment 01-09-11) G. Board Policies and Administrative Regulations. 01-09-12* Approval of Monitoring Report for Governance Policy EL-8, (Consent) Action Fiscal Management. (Phil Onofrio presenting.) (Attachment 01-09-12*) 01-09-13* Approval of Monitoring Report for Governance Policy B/SR-1 (Consent) Action. Global Governance-Management Connection & Governance Policy B/SR-2, Unity Control. (John Pacheco presenting.) (Attachment 01-09-13*) H. Employee Relations. 01-09-14* Personnel List. (Consent) Action. (Jason Glass presenting.) (Attachment 01-09-14*) I. General Administration. 01-09-15 New/Old Business. J. Discussion Items. 01-09-16 Feedback and Evaluation of Meeting. (5 min) Info. A. Evaluate Decisions of this BOE Meeting in Terms of Governance Policies. 01-09-17 Input for Next Meeting. (5 min) Info. 01-09-18 Adjournment. UPCOMING BOE MEETINGS: The Work Session of the next regularly scheduled BOE meeting is Wednesday, January 23, 2008, 3:00 P.M. at District Office in Eagle Attachment 01-09-1.1 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Strategic Plan. GOVERNANCE POLICY: EL-10 ACTION/INFO: Info TIME NEEDED: 30 min. PERTINENT FACTS: 1. On November 28th the ECSD Board of Education held a retreat with key administrative staff and revised the strategic plan. The Board directed staff to develop strategies to implement the Value sand Goals established by the group. This was completed and the first draft was given the Board on December 12th. 2. The final draft is presented to the Board for discussion and/or revision. The Superintendent requests that once the discussion and/or revision are made that the Plan be approved as part of the consent agenda at the regular business meeting. RECOMMENDATION/ MOTION: ORIGINATOR: John Pacheco APPROVED: Date: Eagle County SchoolsStrategic Plan for Excellence 2006-2009 ECSF1 – Every student and his or herparent knows what their child’s status is and what each one needs to do toimprove. ECSF2 – Every preschool -12th gradestudents’ needs are being met. ECSF3 -Every student is performing athis/her highest potential. ECSF4 -Every school is an effectiveschool. ECSF5 -Every staff member is highlyeffective and a top performer. Critical Success Factors Educating every student forsuccess MISSION To be the schools of choice forall families in Eagle County VISION StrategiesGoals EG1 – All students will be reading atgrade level by4th grade. EG2 – Show annual increases in thenumber of students performing at grade level in core content areas as measuredby multiple bodies of evidence. EV1 – High expectations established tochallengestudents, staff, parents and community members to be engaged inachieving excellence. Values EV2 – Innovations, investment andresearchin practices and programs thatpromote creative solutions and embrace change. These items were developed by theBoard ofEducation and District Leadership Team on November 28, 2007and adopted by Board of January 9, 2008 ES1 -Implement curricula that engagesand challenges all students. ES2 -Implement instructional practicesthat insureELA students are proficient in English as measured byCELA as soon aspossible. ES3 -Develop personal learning plans foreach student. ES4 -Organize the entire district toensure student achievement is first and foremost in driving the organization’sstrategic plan. ES5 -Develop a process to implementtheRTI (response to intervention) model for all students with emphasis on specialeducation, ELA and gifted students. ES6 -Develop a plan to address the”actions to be taken” directive from the Colorado Department of EducationAccreditation Review. ES7 – Continued development of multiplecareer paths for teachers, ongoing, applied professional growth andinstructionally-focused accountability. ES8 – Develop and maintain anoutstanding preschool/early childhood program that meets the needs of theschool district community.Eagle County SchoolsStrategic Plan for Community 2006-2009 CCSF1 -Increasednumber ofcommunitypartnerships to enhance communication.CCSF2 – Increased volunteer presence in our schools.CCSF3 -Positive feedback on parent and community surveys oncommunication. CCSF4 – Increased attendance at andpositive feedback about parent teacher conferences.CCSF5 – Increased number of hits to district, school and teacherwebsites. Critical Success Factors Educating every student forsuccess MISSION To be the schools of choice forall families in Eagle County VISION StrategiesGoals CG1 – Increasing parental involvement intheir child’s education and community participation in our schools. CG2 – Improve communication fromteachers to parents, district administration to teachers and the schooldistrict to the community. CV1 – Partnerships with students, staff,parents and community members. Values CV2 – Students taking responsibility fortheir education anddeveloping a love for life long learning. These items were developed by theBoard ofEducation and District Leadership Team on November 28, 2007and adopted by Board of January 9, 2008 CS1 -Develop and implement a plan forcommunication within and throughout the District’s internal and externalcommunity. CS2 -Access the intellectual, culturaland monetary resources of our community to improve studentachievement. CS3 -Increase our time and efficiencyof parent teacher conferences. CS4 -Create an improved process ofcommunication with our written, televised and radio media to provide morepositive coverage of the school district.Eagle County SchoolsStrategic Plan for Accountability 2006-2009 ACSF1 – Increased performance andusage of technology networks ACSF2 -Improved policies andprocedures that insure alignment with the strategic plan.ACSF3 – Report to, and adoption by Board of Education on Pay forPerformance Committee Recommendations.ACSF4 – Periodic updates and report to Board of Education on construction andinfrastructure upgrade projects. ACSF5 – Completed building andinfrastructure upgrades that are high quality and within budget.ACSF6 – Significant increase in recruitment and retention of quality staffbyECSD. Critical Success Factors Educating every student forsuccess MISSION To be the schools of choice forall families in Eagle County VISION StrategiesGoals AG1 -Recognize and reward those whocontribute to student achievement. AG2 -Safe, orderly and productiveenvironment. AV1 – Professional excellence,accountability and recognition. Values AV2 – Fiscally sound school district. These items were developed by theBoard ofEducation and District Leadership Team on November 28, 2007and adopted by Board of January 9, 2008 AS1 -Develop HR and business servicesystems, programs and processes that support the mission, vision, values andgoals of the District. AS2 -Review and revise policies andprocedures to insure alignment with the mission, vision, values and goals of theDistrict. AS3 -Conduct an analysis of the payfor performance system and recommend changes to the Board of Education nolater than April of every school year. AS4 -Develop a process to analyzeECSD comparison to like sized, demographically similar and economicallysimilar school districts and adjust salaries and benefits to recruit and retain highquality staff. AS5 -Complete the building projectsand infrastructure upgrades of the3B bond to insure they are on time andwithin budget. AS6 – Maintain Board ofEducationestablished goal of 10% fund balance. AS7 – Allow enough time for districtinitiatives to take root and be successful. AS8 – Recruit and retain quality staff toECSD.Attachment 01-09-1.2 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: 2008-09 Budget Development. GOVERNANCE POLICY: EL-7 ACTION/INFO: Info TIME NEEDED: 15 minutes PERTINENT FACTS: 1. We are beginning the process of building a budget for FY 2008-09 using a different philosophy from prior years. The new approach will be to ask the departments what resources they need to attain district goals and achieve desired results. The starting point is student count forecasts recently completed by Denny Hill. 2. Denny Hill has provided five year enrollment trends by school, updating the work done in May of 2006. Growth in elementary and middle schools is slower than previously projected and faster at high schools. District wide growth is slower by about 130 students per year. From an average increase of 274 per year students to 141 student increase 3. As a target for 2008-09 we are proposing a reduction of fund of approximately $500,000. 4. Inflation is estimated between 2.5% and 3.0%. Current funding $6,896 per student, estimated to increase for 2008-09 to $7,100 per student. 5. See attached budget calendar. RECOMMENDATION/ MOTION: ORIGINATOR: Phil Onofrio APPROVED: Date: January 22, 2008 Preliminary enrollment projections. Finalize staffing formulas for regular program, special education, second language acquisition and Title I. January 25, 2006 Finalize enrollment projections. Finalize staffing formulas for implementation in 2007-08. Capital reserve project priorities due. January 25, 2008 Budget materials and staffing units distributed to buildings. February – March Building principals work with staff, departments and School Advisory Accountability Committee (SAAC) to develop and allocate 2007-08 staff and budget allocation. February 16, 2008 Staffing units due to Business Services from schools and directors. March 23, 2008 Budgets due to Business Services. Capital reserve projects identified and recommendation finalized. Recommended budget reallocations due. April 9, 2008 Budget update provided to Board of Education. May 14, 2008 Proposed budget presented to Board of Education per state statute. Capital reserve projects approved by the Board of Education. June 25, 2008 Board of Education adopts 2007-08 fiscal year budget and appropriates dollars by fund. BUDGET CALENDAR Eagle, ColoradoEAGLE COUNTY SCHOOL DISTRICT RE 50JAttachment 01-09-1.3 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Committee on District Office Future Facility Update GOVERNANCE POLICY: EL-9, #5 ACTION/INFO: Info. TIME NEEDED: 20 Min. PERTINENT FACTS: 1. The district office was built in 1976. It is too small for the existing staff and efficient for operations in the future. We have staff in 4 satellite locations as well as in mobiles. 2. At this time we have 2 options we are investigating. See attached presentation. RECOMMENDATION/ MOTION: ORIGINATOR: Phil Onofrio APPROVED: DATE: 1 Facilities Planning Committee Eagle County Schools December 2007 District Issues and Priorities Red Canyon High School West 1.5 Years Left on Lease Learning Services housed in EVMS and CMC Technology in modular and bus bay Transportation facility too small Inadequate district office space2 Currently we have: 15 people in the District Office 6 tech people in transportation bay 8 tech people in mobiles 4 in EVMS 4 at EVES 1 AT CMC 38 people total in six locations District Office Needs Assessment 13 Offices 45 Work Stations Board Room Secure Storage for CSAP Technology Head End Room Training Facility 2 Conference Rooms3 Department Centralization and Future Growth Business Services 5 Technology 17 Superintendent 4 HR 4 Learning Services 12 Nutrition 2 Growth 5 Total 50 Personnel Possibilities Explored Build new district office on district land Remodel Old Battle Mountain / Meadow Mountain complex Purchase Eagle Medical Clinic on Chambers Rent Traer Creek Building, Seasons Building, Cuts Plus Building or Vail Valley Medical building in Downtown Eagle4 Possibilities Explored Replace Technology modular with space under EVMS Relocate transportation to Air Park Issues to Consider at Locations Parking Lease verses ownership (Long term leases are as expensive as building) Workforce commute Infrastructure and connectivity Access to other departments Other facility needs such as RCHS Renovation and configuration of existing structures5 Estimated costs of possibilities Eagle Medical Complex $1.8 million plus .5 million for renovations ($2.3 M) Bus barn at Airpark $3.5 million RCHS move to DO and improve transportation facility $1.0 million EVMS tech under science wing $1.0 million New inclusive DO $5.5 million Committees Recommendation #1 Build New District Office because it allows consolidation of all departments and future growth ($5.5 M) Allows expansion of transportation facility in current location Allows Red Canyon to move into existing DO with minimum renovation ($1.0 M) Total $6.5 Million6 Committees Recommendation #2 Purchase Eagle Medical Complex $1.8 million plus .5 million for renovations ($2.3 M) RCHS move to DO and improve transportation facility $1.0 million EVMS tech under science wing $1.0 million Total $5.3 M Technology is not consolidated with DO, limited future growth. Possible New DO Locations West of Eagle Valley Elementary Between existing DO and Eagle Valley Elementary Soccer Field behind DO Air Park Lot Replace Technology modular with space under EVMS and relocate transportation to Air Park7 Anticipated Assets to Trade or Sell Eagle River Station Traer Creek Stratton Flats Old Battle Mountain High School Remington / Gypsum Existing Assets to Trade or Sell Gypsum Creek Middle School Creek Side Gypsum Creek Middle Valley Floor Red Canyon West Sell First Right of refusal Air Park Lot 2 Houses in Dotsero8 How can we do this? Asset trades or sales Certificates of Participation Residual 3B bond dollars Other Possibilities Build new RCHS using first right of refusal on existing property as an asset Trade sites to county leading to shared use of county vehicle maintenance facilities.Attachment 01-09-1.4 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Formation of Battle Mountain High School Facility Committee GOVERNANCE POLICY: EL-8. ACTION/INFO: Info. TIME NEEDED: 20 Minutes PERTINENT FACTS: 1. Battle Mountain High School will move to the new facility in 2009. We need to decide what to do with the facility. We need BOE input on the formation of the committee and a formal charge. For Example; The Battle Mountain High School Facility committee shall make recommendations to the BOE on the best use of the old Battle Mountain High School facility and related facilities as appropriate. The recommendations are due to the BOE on July 9, 2008. 2. Attached is a suggested list of entities to invite to the committee and a few suggested participants. 3. We also need a time frame to complete the committees work. RECOMMENDATION/ MOTION: ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST BOE 2Staff 3 Phil O Mike Gass Ray Scott Meadow Mtn School 1 Kathy Cummings Eagle Vail Rec District 1State Land Board 1 Eagle County 1Town of Avon 1 Town of Minturn 1 Community:Battle Mtn 1 Meadow Mtn 1Business 2 Minturn 1 Total 16 Old Battle Mountain Hign School Future CommitteeMinutes December 5, 2007, Meeting Page 1 of 2 P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 John Pacheco Interim Superintendent Eagle County School District RE 50J BOARD OF EDUCATION AT DISTRICT OFFICE, EAGLE Monday, December 5, 2007, 1:00 P.M. MINUTES Board Members Present Administration Present Carrie Benway John Pacheco Scott Green Phil Onofrio Connie Kincaid-Strahan Jeanne McQueeney Board Members Absent Administration Absent Andy Arnold Heather Eberts Jason Benderly Mike Gass Brian Nolan A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.) A. General Functions 12-05-1 The meeting was called to order at 1:10 p.m. The Board participated in the Pledge of Allegiance. 12-05-2 Hiring of Superintendent Search Team. John Pacheco introduced Bob Cito of CASB and informed the Board that he is here at the request of the Board last week. Scott Green moved to approve CASB as the firm to facilitate the Superintendent Search process. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn into Executive Session. (4-0) (Motion carried.) A copy of the contract with CASB is attached as Attachment 12-05-2. 12-05-3 Discussion with Superintendent Search Team. Bob Cito and the Board discussed the Superintendent search process and timeline The Board decided the superintendent search focus groups with the community and staff will take place on January 8 & 9. 12-05-4 Presentation of 2006-07 Audit. Phil Onofrio introduced Paul Backus of McMahan and Associates who reviewed how an audit is completed. Mr. Backus reviewed the Comprehensive Annual Financial Report that was included in the Board packet. Mr. Backus stated that the District is financially healthy and has a fund balance of 39%. Minutes December 5, 2007, Meeting Page 2 of 2 12-05-5 Approval of Negotiated Agreement. John Pacheco stated that the Leadership Team has been meeting with the school staffs and will continue to do so over the next couple of weeks to review the Agreement. Todd Huck, Teacher and President of the ECEA, stated that the last negotiations sessions were great and there is clearly a more different and positive environment than in previous years. Scott Green moved to approve Negotiated Agreement dated November 28, 2007. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn into Executive Session. (4-0) (Motion carried.) Scott Green stated that the entire Board was in support of this Negotiated Agreement. 12-05-6 New/Old Business. John Pacheco distributed information regarding a conference on performance pay in February and informed Board members if they are interested in attending please let Tiffany know by December 12. Jeanne McQueeney asked for the Board to share the things learned this last weekend at the CASB Convention. The Board members reviewed several sessions that they attended. 12-05-7 Adjournment. There being no further business, the meeting was adjourned at 3:47 p.m. ______________________________ Scott Green, ECSD Board President ______________________________ Brian Nolan, Secretary/Treasurer of the Board of Education ______________________________ Tiffany Myers, Administrative Assistant Minutes December 12, 2007, Meeting Page 1 of 4 P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 Eagle County School District RE 50J BOARD OF EDUCATION AT DISTRICT OFFICE, EAGLE Wednesday, December 12, 2007, 6:00 P.M. MINUTES Board Members Present Administration Present Carrie Benway Mike Gass Scott Green Heather Eberts Connie Kincaid-Strahan Phil Onofrio Jeanne McQueeney John Pacheco Brian Nolan Board Members Absent Administration Absent Andy Arnold Jason Benderly A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.) A. General Functions The meeting was called to order at 3:09 p.m. 12-12-1 Work Session. 1. Discussion with CASB Regarding Superintendent Search. Bob Cito of the Colorado Association of School Boards (CASB) and the Board of Education discussed the Superintendent Search, including possible salary, recruiting candidates from outside of the education field and attributes that the Board is looking for in a Superintendent. Scott Green left the meeting at 4:00 p.m. 2. District Advisory Accountability Committee Update (DAAC). John Pacheco reviewed the work of the DAAC including the work plan and the end of year report that the staff has worked on. Mr. Pacheco introduced Dick High, Holly Woods and Anne Heckman of the DAAC to present this update. Dick Hick reported on the presentation by Traci Wodlinger on professional development in the district and the work of high school principals. Holly Woods reported on the presentations by middle school principals, and the New America School principals and Jennifer Shank on the ELA program. 3. Discussion of Lacrosse of BMHS. Mike Gass stated that last May a group of parents came to the District to request Lacrosse be added as a sport at BMHS and it has grown to be an interest at both high schools. Mr. Gass reviewed the process that is used to add another sport such as Lacrosse at the two high schools. (Attachment 12-12-1.3) Mr. Gass stated that he will keep the Board updated on the status and timeline for the lacrosse programs at each high school. Minutes December 12, 2007, Meeting Page 2 of 4 12-12-2 Regular Open Session. The meeting was reconvened at 6:03 P.M. The Board participated in the Pledge of Allegiance. B. Public Participation at Board Meeting. There was no public participation at this time. 12-12-3 Approval of Consent Agenda Items.* 12-12-4* Approval of Agenda. 12-12-5* Approval of Minutes. 12-12-8* Certification of 2007 Mill Levy. 12-12-9* Approval of Memorandum of Understanding with Eagle County for School Resource Officer. 12-12-10* Approval of Monitoring Report for Governance Policy EL-1, Global Executive Constraint. 12-12-11* Approval of Monitoring Report for Governance Policy GP-1, Governance Commitment. 12-12-12* Approval of Monitoring Report for Governance Policy GP-3, Board Job Description. 12-12-12* Approval of Monitoring Report for Governance Policy GP-4, Monitoring Board Governance Process & Board Staff Relationship Policies. 12-12-12* Approval of Monitoring Report for Governance Policy GP-5, Presidents Role. 12-12-15* Approval of Monitoring Report for Governance Policy GP-6, Board Committee Principles. 12-12-19* Approval of Monitoring Report for Governance Policy GP-12, Board Member Financial Disclosure. 12-12-21* Personnel List. Connie Kincaid-Strahan asked that items 12-12-16, 12-12-17, 12-12-18 and 12-12-20 be added to the consent agenda for approval. Jeanne McQueeney asked that item 12-12-11* be removed from the consent agenda for discussion. Connie Kincaid-Strahan moved to approve the consent agenda adding items 12-12-16, 12-12-17, 12-12-18 and 12-12-20 to the consent agenda for approval and removing item 12-12-11* for discussion. Brian Nolan seconded the motion. All members present voted aye on a roll call vote. (4-0) (Motion carried.) 12-12-4* Approval of Agenda. This Agenda Item was approved under the Consent Agenda. 12-12-5* Approval of Minutes. This Agenda Item was approved under the Consent Agenda. C. Report of Superintendent John Pacheco introduced Tracy Barber, the new Principal at June Creek Elementary School, and informed the Board that Andrej Birjulin had accepted the position of Director of Research and Assessment. Mr. Pacheco stated that Heather Eberts and Brooke Skjonsby met with the Vail Valley Foundation today regarding the kindergarten funding and the possibility of a mill levy next year. D. Board Reports. Jeanne McQueeney reported on the Head Start Policy Council meeting. Carrie Benway stated that she had been asked by a teacher at Battle Mountain High School to shadow them for a day. Mrs. Benway also reported on the Drug Influence Recognition for Parents presentation that is being developed by BMHS and the Avon Police Department. E. Public Interest Items for Discussion. 12-12-6 Approval of June Creek Elementary School Boundary. Minutes December 12, 2007, Meeting Page 3 of 4 Heather Eberts reviewed the process that was used to develop the boundaries for June Creek Elementary School and the recommendation for this new school. Connie Kincaid-Strahan moved to accept the recommended boundary changes as presented. Carrie Benway seconded the motion. All members present voted aye on a roll call vote. (4-0) (Motion carried.) 12-12-7 Acceptance of CDE Accreditation Report. Heather Eberts and Mike Gass reviewed the accreditation process and the report that was included in the Board packet. Mrs. Eberts and Mr. Gass reviewed the work that they have done with the strategic plan and the goals that they have integrated into their work. (Attachment 12-12-7) Connie Kincaid-Strahan moved to accept the Accreditation Report and develop plans to address the actions to be taken in 2007-08. Brian Nolan seconded the motion. All members present voted aye on a roll call vote. (4-0) (Motion carried.) F. Business and Operations. 12-12-8* Certification of 2007 Mill Levy. This Agenda Item was approved under the Consent Agenda. 12-12-9* Approval of Memorandum of Understanding with Eagle County for School Resource Officer. This Agenda Item was approved under the Consent Agenda. G. Board Policies and Administrative Regulations. 12-12-10* Approval of Monitoring Report for Governance Policy EL-1, Global Executive Constraint. This Agenda Item was approved under the Consent Agenda. 12-12-11* Approval of Monitoring Report for Governance Policy GP-1, Governance Commitment. This item was removed from the consent agenda for discussion. Jeanne McQueeney voiced concern over this policy and that it needs to be revised. The Board agreed that this policy, as well as all of the Governance Policies, need to be reviewed and revised. Connie Kincaid-Strahan moved to approve of Monitoring Report for Governance Policy GP-1, Governance Commitment done by Board self-assessment. Jeanne McQueeney seconded the motion. All members present voted aye on a roll call vote. (4-0) (Motion carried.) 12-12-12* Approval of Monitoring Report for Governance Policy GP-3, Board Description. This Agenda Item was approved under the Consent Agenda. 12-12-13* Approval of Monitoring Report for Governance Policy GP-4, Monitoring Board Governance Process & Board Staff Relationship Policies. This Agenda Item was approved under the Consent Agenda. 12-12-12* Approval of Monitoring Report for Governance Policy GP-5, Presidents Role. This Agenda Item was approved under the Consent Agenda. 12-12-15* Approval of Monitoring Report for Governance Policy GP-6, Board Committee Principles. This Agenda Item was approved under the Consent Agenda. 12-12-16 Approval of Monitoring Report for Governance Policy GP-9, Board Members Code of Conduct. Minutes December 12, 2007, Meeting Page 4 of 4 This Agenda Item was approved under the Consent Agenda. 12-12-17 Approval of Monitoring Report for Governance Policy GP-10, Board Member Covenants. This Agenda Item was approved under the Consent Agenda. 12-12-18 Approval of Monitoring Report for Governance Policy GP-11, Board Member Conflict of Interest. This Agenda Item was approved under the Consent Agenda. 12-12-19* Approval of Monitoring Report for Governance Policy GP-12, Board Member Financial Disclosure. This Agenda Item was approved under the Consent Agenda. 12-12-20 Approval of Monitoring Report for Governance Policy GP-13, Process for Addressing Board Member Violations. This Agenda Item was approved under the Consent Agenda. H. Employee Relations. 12-12-21* Personnel List. This Agenda Item was approved under the Consent Agenda. H. General Administration. 12-12-22 New/Old Business. John Pacheco stated that an individual approached him at a meeting regarding the Red Cliff school building and that he, Phil Onofrio and Scott Green have discussed this item in further detail. They would like to give the building to the town for government use. If the town decides to not use it or wants to sell it, it will revert back to the District. Mr. Pacheco stated that this would be brought back before the board at a future meeting. I. Discussion Items. 12-12-23 Feedback and Evaluation of Meeting. There was no feedback. 12-12-24 Input for Next Meeting. There was no additional input. 12-12-25 Adjournment. There being no further business, the meeting was adjourned at 6:25 p.m. ______________________________ Scott Green, ECSD Board President ______________________________ Brian Nolan, Secretary/Treasurer of the Board of Education ______________________________ Tiffany Myers, Administrative Assistant Attachment 01-09-7* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Approval of Open Meetings Law Resolution. GOVERNANCE POLICY: EL-1. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. This resolution is required by C.R.S. 24-6-402(2)(c) to post our meeting location during the 2008 calendar year. RECOMMENDATION/ MOTION: Move to approve the Resolution as presented in Attachment 01-09-7* concerning the Open Meetings Law which is in compliance with Section 24-6-402(2)(c), Colorado Revised Statutes. ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST P.O. BOX 740 EAGLE, COLORADO 81631 (970) 328-6321 FAX: (970)328-1024 RESOLUTION WHEREAS, Section 24-6-402(2)(c), Colorado Revised Statutes requires that the public place or places for posting notices of the meetings of this Districts Board of Education shall be designated annually at the Boards first regular meeting of each calendar year; NOW, THEREFORE, BE IT RESOLVED that the regular semimonthly meetings of the Board of Education of Eagle County School District RE 50J shall be held on the second Wednesday and the fourth Wednesday at 3:00 p.m. of every month unless otherwise designated at the Eagle County School District Office, 757 E. Third Street, Eagle, Colorado 81631 unless otherwise designated; and that the public place for posting such notice shall be in the reception area of the District Office at 757 E. Third Street in Eagle, Colorado. Notices will also be posted at all schools. INTRODUCED, READ, APPROVED AND ADOPTED THIS 9th day of January, 2008. _______________________________________ Scott Green, President Board of Education, Eagle County School District RE 50J _______________________________________ Brian Nolan, Secretary of the Board of Education Eagle County School District RE 50J Attachment 01-09-8 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Approval of Sale of Red Cliff School Property to the Town of Red Cliff for Community Use. GOVERNANCE POLICY: EL-8. ACTION/INFO: Action. TIME NEEDED: 20 min. PERTINENT FACTS: 1. The Town of Red Cliff wishes to own the old school building in Red Cliff. It is in disrepair and has asbestos issues. The district does not have a use for the facility. 2. We are proposing to sell the property to the town for $1.00 with a reversion clause to the district if the property is sold. 3. The property is essentially owned by taxpayers. By selling it to the Town of Red Cliff taxpayers still own the property. If it were sold to private interests and not used for governmental purposes it would revert back to the district. If the property were to be developed for profit title would revert to the district. 4. District and Town lawyers are drafting the deed with reversionary language which we will have shortly. RECOMMENDATION/ MOTION: Move that this Board find that the Districts real property generally known as the Red Cliff School is not needed within the foreseeable future for District purposes and that such real property be sold and conveyed to the Town of Red Cliff pursuant to Section 22-32-110(1)(e), Colorado Revised Statutes, District Policy DN, and the terms and conditions set forth in the attached Quit Claim Deed. ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST Attachment 01-09-9* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Approval of Strategic Plan. GOVERNANCE POLICY: EL-10 ACTION/INFO: Action. TIME NEEDED: Consent PERTINENT FACTS: 1. This is the opportunity for the Board of Education to approve the Strategic Plan previously discussed/revised during the Board Work Session. RECOMMENDATION/ MOTION: Move to approve the Strategic Plan with the revisions discussed. ORIGINATOR: John Pacheco APPROVED: Date: Attachment 01-09-10 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Approval of GMP for Battle Mountain High School. GOVERNANCE POLICY: EL-9 ACTION/INFO: Action. TIME NEEDED: 30 min. PERTINENT FACTS: 1. Ray Scott and Tim Brekel will present an update on current construction projects. 2. A & P has agreed to gross maximum price for Battle Mountain High School. It does not include the stadium elements or artificial turf. The total cost of this project is within the $64.6 M budget. We have contingency within the project sufficient to cover these additional items unless significant unforeseen events occur. There is unallocated funds from the 2006 bond available pending contracting for EVHS. RECOMMENDATION/ MOTION: Motion to approve contract with A&P with a Gross Maximum Price of $51,500,000 for the construction of Battle Mountain High School ORIGINATOR: Phil Onofrio APPROVED: Date: Attachment 01-09-11 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Formation of Battle Mountain High School Facility Committee GOVERNANCE POLICY: EL-8. ACTION/INFO: Action. TIME NEEDED: 5 Minutes PERTINENT FACTS: 1. The Board discussed the following in the Work Session portion of the meeting. 2. Battle Mountain High School will move to the new facility in 2009. We need to decide what to do with the facility. We need BOE input on the formation of the committee and a formal charge. For Example; The Battle Mountain High School Facility committee shall make recommendations to the BOE on the best use of the old Battle Mountain High School facility and related facilities as appropriate. The recommendations are due to the BOE on July 9, 2008. 3. Attached is a suggested list of entities to invite to the committee and a few suggested participants. 4. We also need a time frame to complete the committees work. 5. This is the opportunity for the Board to approve the formation of this committee. RECOMMENDATION/ MOTION: Move to approve the formation of a committee with the following charge: The Battle Mountain High School Facility committee shall make recommendations to the BOE on the best use of the old Battle Mountain High School facility and related facilities as appropriate. The recommendations are due to the BOE on July 9, 2008. ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST BOE 2Staff 3 Phil O Mike Gass Ray Scott Meadow Mtn School 1 Kathy Cummings Eagle Vail Rec District 1State Land Board 1 Eagle County 1Town of Avon 1 Town of Minturn 1 Community:Battle Mtn 1 Meadow Mtn 1Business 2 Minturn 1 Total 16 Old Battle Mountain Hign School Future CommitteeAttachment 01-09-12* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Approval of Monitoring Report for Governance Policy EL-8, Fiscal Management. GOVERNANCE POLICY: EL-8. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. Policy EL-8 requires monitoring quarterly in January, April, July and October. 2. Attached is the quarterly monitoring report for January 2008. RECOMMENDATION/ MOTION: Move to accept the quarterly monitoring report for policy EL-8 Fiscal Management. ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST Eagle County School District Monitoring Report Policy EL-8, Fiscal Management The Superintendent shall: 1. Not expend more funds than have been received in the fiscal year to date unless authorized by the Board through use of reserves or unless revenues are made available through other legal means Funds are being expended in accordance 2007-08 budget adopted by the Board of Education. This budget authorized the use of reserves in the General Fund of $1,952,639, the Bond Fund of $143,613, the Capital Reserve Fund of $1,524,293 and the Student Activity Fund of $23,100. No other fund is budgeted or expected to use reserves in 2006-07. 2. Not allow General Fund unreserved fund balance to fall below 10% of actual General Fund expenditures At June 30, 2007, the General Fund audited unreserved fund balance was $15,830,515. The actual audited General Fund expenditures were $40,359,429. This results in a fund balance percent of 39.2% at June 30, 2007. General Fund unreserved fund balance does go negative during the course of the year as expenditures are generally made evenly throughout the year but the majority of the District’s revenue is received in the fourth quarter of the fiscal year. The District is anticipating not participating in the State of Colorado Interest Free Loan Program. 3. Not indebt the organization unless authorized by the budget No borrowings for the district have occurred in this reporting period. 4. Comply with state law regarding special elections for bonded indebtness for any of the purposes outlined in state law No special election for bonded indebtness has been held in this reporting period. 5. Expend fund contingency reserves unless authorized by the Board The Contingency Fund has a balance of 200,000. 6. Transfer unencumbered money from one fund to another unless authorized by the Board The budgeted transfers from the General Fund to the Transportation Fund and Food Service Fund will be done effective June 30, 2008. No other transfers between funds have occurred in 2007-08. 7. Settle payroll and debts in a timely manner The district has paid all scheduled payrolls in accordance with State law and administrative policy. 8. File all reports or filings required by any state of federal agency in a timely or accurate manner All required reports have been filed and accurate to the districts knowledge. 9. Arrange for the annual audit of all district funds and accounts following the close of the fiscal year in accordance with state law McMahan and Associates, P.C. concluded the June 30, 2007 annual audit in accordance with state law. The audit was presented to the Board of Education. 10. Aggressively pursue receivables after a reasonable grace period Receivables are turned over to a collection agency after 4 months of internal collections. Currently, the district has 40 active accounts at a collection agency totaling $16,121.98 and has no amounts pending internal collection. 11. Keep complete and accurate financial records by funds and accounts in accordance with generally recognized principles of governmental accounting. The district maintains a computerized accounting system that uses the generally recognized principles of governmental accounting. The records are up to date and recorded by fund and accounts. 12. Publish and post a financial condition statement. A quarterly financial report has been published for the periods ended December 31, 2006, March 31, 2007 and September 30, 2007. These are posted on the Districts web site. The annual audit for the year ended June 30, 2007, is published, distributed and serves as the 4th quarter financial report. The annual audit for the year ended June 30, 2007, is published on the Districts web site. Attachment 01-09-13* BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: January 9, 2008. SUBJECT: Monitoring of Governance Policy B/SR-1, Global Governance- Management Connection and B/SR-2, Unity of Control. GOVERNANCE POLICY: B/SR-1 & B/SR-2. ACTION/INFO: Action. TIME NEEDED: Consent. PERTINENT FACTS: 1. During the past year, the Board of Education has acted only through the Superintendent as the sole connection to the districts organizational structure. Individual Board members or Board committees have not made unreasonable or disruptive requests of the Superintendent or of the staff. RECOMMENDATION/ MOTION: Move to accept the monitoring report on Governance Policy B/SR-1, Global Governance-Management Connection and B/SR-2, Unity of Control, performed through the Boards self-assessment. ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST NEW HIRES: Name Position School/ Department Type of Allocation Replacing Arrowsmith, Deborah Interim Moderate Needs Teacher GCMS Budgeted P. McCurley-Mullikin Bellingrath, Kimberly Interim 2nd Grade Teacher BCES Budgeted L. Caldarola Birjulin, Andrej Director of Research and Assessment Office of the Superintendent Budgeted J. Glass Lowe, Michael Network Systems Engineer Technology Budgeted C. Kershaw Name Position Effective Date N/A Name From Effective Date N/A Name Position Effective Date Caldarola, Lana 2nd Grade Teacher 1/15/2008 Melero, Arturo Substitute Translator 12/12/2007 Name Position Effective Date N/A Name Position Effective Date Moch, Kathryn Kindergarten Teacher 1/15/2008 Name Position School/Dept. Date From Date To N/A Name Position Effective Date N/A DISTRICT VACANCY LIST: Position Professional/Support Position Type of Allocation Replacing Effective Date District Wide TERMINATIONS: FMLA LEAVES: EXTENDED LEAVES OF ABSENCE: School/Department School/Department School/DepartmentRETIREMENTS: RHES P.O. BOX 740 EAGLE, COLORADO 81631 970.328.6321 FAX 970.328.1024 REHIRES: Personnel List January 9, 2008 Attachment 01-09-14* Governance Policy: EL-4(2) School/Department TRANSFERS: District Wide To School/DepartmentRESIGNATIONS: BCESInstructional Coach – Emphasis Technology Professional Budgeted. New Allocation Immediately Special Education Counselor Contract Pending Professional Budgeted. K. Hansel 2007-08 SY Communications Specialist Support Staff Budgeted. A. Miller Immediately (2) Learning Services Support Specialist(s) Support Staff Budgeted. New Allocation Immediately Substitute Teacher(s) Budgeted. 2007-08 SY Substitute Bus Driver(s) Budgeted. 2007-08 SY Substitute Cafeteria Manager(s) Budgeted. 2007-08 SY Substitute Cook(s) Budgeted. 2007-08 SY Substitute Custodian(s) Budgeted. 2007-08 SY Substitute Translator Budgeted. Immediately Human Resources No Openings Maintenance No Openings Technology No Openings Edwards Preschool Center 0.5 Office Manager Support Staff Budgeted A. Correa 2007-08 SY 0.57 Preschool Assistant (20 hrs per week) Support Staff Budgeted New Allocation 2007-08 SY Avon Elementary Kindergarten Teacher (Bilingual Preferred) Contract Pending Professional Budgeted A. Doft 2007-08 SY Crossing Guard (2.5 hrs/wk) Support Staff Budgeted T. Berns Immediately Brush Creek Elementary 4th Grade Teacher (Interim) Professional Budgeted New Allocation Immediately Cook Support Staff Budgeted A. Del Razo de Ruiz 2007-08 SY Eagle Valley Elementary No Openings Edwards Elementary Building Paraprofessional IV Support Staff Budgeted New Allocation Immediately Gypsum Elementary No Openings June Creek Elementary No Openings Meadow Mountain Elementary Long-term Substitute Teacher (2nd Grade) Contract Pending Professional Budgeted J. Cass November 2007 – February 2008 Red Hill Elementary Interim Kindergarten Teacher Professional Budgeted K. Moch ImmediatelyRed Sandstone Elementary Intermediate Teacher (3rd-5th Grade) Professional Budgeted New Allocation Immediately Berry Creek Middle Interim ELA Teacher (6th Grade) Professional Budgeted New Allocation Immediately Interim Language Arts/Mathematics Teacher (8th Grade) Professional Budgeted New Allocation Immediately Eagle Valley Middle No Openings Gypsum Creek Middle Cognitive Needs Paraprofessional IV Support Staff Budgeted New Allocation Immediately Minturn Middle 0.5 Permanent Substitute Teacher Professional Budgeted New Allocation Immediately Cook Support Staff Budgeted S. Lovato Immediately Battle Mountain High Assistant Track and Field Throwing Coach Support Staff Budgeted Coaching Allocation 2007-08 SY Assistant Alpine Ski Coach Support Staff Budgeted Coaching Allocation 2007-08 SY Eagle Valley High Art Teacher Contract Pending Professional Budgeted S. March 2007-08 SY 0.5 Media Paraprofessional IV Support Staff Budgeted M. Merkling Immediately Cook Support Staff Budgeted S. Levangie 2007-08 SY Red Canyon High No Openings Eagle County Charter Academy 7th/8th Grade Science Teacher Professional Budgeted J. Squires Immediately Head Start/CPP 0.5 Office Manager Support Staff Budgeted E. Schlegel Immediately


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