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Eagle County School Board – Agenda for 11.5.07

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Check the WEB EXTRAS on the right for a downloadable version of the Eagle County Board of Education agenda for the November 5, 2007, meeting. BOARD OF EDUCATION AGENDA November 5, 2007 BOARD MEMBERS Mr. Scott Green, President Mrs. Connie Kincaid-Strahan, Vice-President Mrs. Mary Ann Stavney, Secretary-Treasurer Mr. Andy Arnold Mr. Jason Benderly Mr. Brian Nolan Dr. Keith Thompson John D. Pacheco, Interim Superintendent Page 1 of 2 110507Bd.AGN P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 John Pacheco Superintendent NOTICE OF SPECIAL MEETING Eagle County School District RE 50J BOARD OF EDUCATION At District Office, 757 E. Third Street, Eagle Monday, November 5, 2007 Regular Session Begins @ 3:00 P.M. Estimated Time: 3.0 hours A. General Functions Call to Order. 11-05-1 Regular Session. Pledge of Allegiance B. Public Participation of Board Meeting. (5-minute limit, please) Questions and comments are welcomed at this time. Each person shall normally have five minutes to address the Board on consent or non-agenda items, but the time can be adjusted at the discretion of the Board or the Board President. Persons may speak on any agenda item for 3 minutes at the time of the specific agenda item. The Board is not obligated to respond to items even though the information has been presented by a participant and the Board may also ask for this item to be placed on a future agenda. 11-05-2 Approval of Consent Agenda Items.* (2 min) Action. Items of a routine and non-controversial nature are placed on the Consent Agenda to allow the Board of Education to focus on other items contained in a lengthy agenda. An item may be removed from the Consent Agenda and considered separately by any member of the Board of Education. 11-05-3* Approval of Agenda. 11-05-4* Approval of Minutes. 11-05-3* Approval of Agenda. (Consent) Action. 11-5-4* Approval of Minutes. (Consent) Action. Minutes from October 17, 2007 BOE Meeting. E. Public Interest Items for Discussion. 11-05-5 Believe in a Better Colorado. (15 min) Info. (John Pacheco Presenting) (Attachment 11-05-5) 11-05-6 Construction Update on EVHS Remodel. (30 min) Info. (Phil Onofrio Presenting) (Attachment 11-05-6) 11-05-7 Approval of Resolution Clarifying Motion Regarding Request for Funding (30 min) Action. of the Charter Academy Commons Building in the Amount of $2.5 million. (Phil Onofrio Presenting) (Attachment 11-05-7) Page 2 of 2 110507Bd.AGN 11-05-8 New and Old Business. 11-05-9 Adjournment. UPCOMING BOE MEETINGS: The Regular Session of the next regularly scheduled BOE meeting is Wednesday, November 14, 2007 beginning at 6:00 P.M. at District Office in Eagle. Minutes October 17, 2007, Meeting Page 1 of 5 P.O. BOX 740 EAGLE, COLORADO 81631 970.328-6321 FAX 970.328.1024 Eagle County School District RE 50J BOARD OF EDUCATION AT DISTRICT OFFICE, EAGLE Wednesday, October 17, 2007, 6:00 P.M. MINUTES Board Members Present Administration Present Andy Arnold Mike Gass Jason Benderly Heather Eberts Scott Green Phil Onofrio Connie Kincaid-Strahan John Pacheco Mary Ann Stavney Keith Thompson Board Members Absent Administration Absent Brian Nolan A quorum was present, and due notice had been published. (All Attachments listed are available for review at the District Office.) A. General Functions The meeting was called to order at 5:02 p.m. 10-17-1 Executive Session. At 5:02 P.M., Scott Green moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(b) & (e) for the purpose of consulting with legal counsel on the issue of the resolution clarifying motion and discussing teacher negotiations. Mike Gass, Phil Onofrio, Jason Glass and John Pacheco were invited to attend. Mary Ann Stavney reclused herself from the teacher negotiations discussion. Keith Thompson seconded the motion. All members present voted aye on a roll call vote to adjourn into Executive Session. (5-0) (Motion carried.) 10-17-2 Regular Open Session. The meeting was reconvened at 6:03 P.M. The Board participated in the Pledge of Allegiance. B. Public Participation at Board Meeting. Scott Green welcomed the parents and community to the meeting. John Pacheco read a statement from the district legal counsel regarding the legality of giving money to the Charter Academy and the agenda item on September 26, 2007, regarding the Discussion with the Eagle County Charter Academy. Mr. Pacheco stated that the legal counsel has requested that the item Approval of Resolution Clarifying Motion be tabled until the November 5th meeting. (Attachment B) Connie Kincaid-Strahan moved to remove 10-17-9 Approval of Resolution Clarifying Motion from the agenda and bring it back at the November 5th Work Session. Scott Green seconded the motion. Andy Arnold, Jason Benderly, Scott Green, Connie Kincaid Strahan, Mary Ann Stavney voted aye. Keith Thompson abstained from the vote. (5-0) (Motion carried.) Minutes October 17, 2007, Meeting Page 2 of 5 Scott Green stated that there may be parents here for discussion regarding the stadium at Battle Mountain High School. Mr. Green stated that the construction team is adding the stadium at the new Battle Mountain but will not do the turf at this time, but the turf will be kept on the list as an add alternate item. Susie Hervert addressed the Board regarding the decision to give money to the ECCA and asked the Board to rise above the negativity and give this money to the Charter Academy. Ruth Moroney addressed the Board regarding the money for the ECCA. She stated that the money should be spent in another way and could be used to fund teacher salaries and other needs for the whole District. Karl Fauland addressed the Board in opposition of the money given to the ECCA. Dave Cope thanked the Board for their work on the new BMHS stadium, but would still like to see the artificial turf. Janet Jordan stated that at Red Hill Elementary they accept all students and asked for accountability for all students in the District. This large amount of money only serves a small amount of students. Liz McGillvray addressed the Board regarding the money for ECCA and would rather the money be divided by all the schools and provide funding for all students. Teak Simonton addressed the Board regarding other safety needs at other schools that should be prioritized and weighed against the safety needs at the Charter Academy. Mike Farrell, Rich Carroll, Glen Palmer, Ben Gaylord, Ted Vickerman and Donna Caynoski all addressed the Board in support of the funding for the ECCA. Tessa Kirchner addressed the Board regarding the lack of funding and safety issues at other schools in the District. Ann Hirn stated that she was stunned that these funds were allocated to the ECCA when they chose not to be included on the ballot issue last year. Bambi Forbes and Carolyn Knox Keep both addressed the Board in opposition to the funds for the ECCA. Kristi Ferraro, Terry Halverson, Lyn Loria and Karin Barker addressed the Board in support of the funding for the ECCA. Sarah Hymes address the Board regarding how ECCA works and asked the community to work with the state for additional funding for our schools and support the ECCA. Nancy Cole stated that all the schools in the District need support, including the ECCA. Heather Marner addressed the Board in opposition to the funds for the ECCA. Mike Matzko stated that he has no issue with the ECCA, but does have an issue with the Board and how they are spending tax payer money. Mr. Matzko asked the Board to follow their own policies for funding of the ECCA. Jay Cerny addressed the Board regarding the support for the ECCA. Mary Ann Stavney made a statement regarding the funding for the ECCA and the rationale for the support of this funding. At 8:05 P.M. Scott Green, moved to adjourn into Executive Session pursuant to Section 24-6-402(4)(h) for the purpose of a matter which involves, and may adversely affect, a student. Mike Gass, John Pacheco, the students parents and Brian Hester were invited to attend. Connie Kincaid-Strahan seconded the motion. All members present voted aye on a roll call vote to adjourn into Executive Session. (6-0) (Motion carried.) Minutes October 17, 2007, Meeting Page 3 of 5 10-17-3 Approval of Consent Agenda Items.* 10-17-4* Approval of Agenda. 10-17-5* Approval of Minutes. 10-17-11* Approval of Monitoring Report for Governance Policy EL-8, Fiscal Management. 10-17-13* Approval of Monitoring Report for Governance Policy EL-12, Commitment to Accomplishment and Accountability. 10-17-14* Approval of Monitoring Report for Governance Policy EL-18, Student Attendance. 10-17-15* Approval of Monitoring Report for Governance Policy B/SR-3, Accountability of the Superintendent; B/SR-4, Delegation to the Superintendent; B/SR-5, Monitoring Superintendent Performance. 10-17-16* Personnel List. Scott Green moved to approve the consent agenda. Keith Thompson seconded the motion. All members present voted aye on a roll call vote. (6-0) (Motion carried.) 10-17-4* Approval of Agenda. This Agenda Item was approved under the Consent Agenda. 10-17-5* Approval of Minutes. This Agenda Item was approved under the Consent Agenda. C. Report of Superintendent John Pacheco provided an update to the Board on the October count and stated that these numbers are still being finalized. Mr. Pacheco stated that he has been attending Town, Rotary and in-home meetings throughout the county. Mr. Pacheco reminded the Board of the new BMHS dedication that is scheduled for Monday, October 22, at 4:00 p.m. Mr. Pacheco reported that he and the District leadership team met with the Board candidates this week. Mr. Pacheco stated that he made the decision to pay teachers $17.50 per hour rather than the $10 per hour they have been paid for acting as substitute teachers and covering classes during their planning period. D. Board Reports. Scott Green stated that he has been hearing positive things about the work of the District Leadership Team already this yea and reminded the Board of the importance of honoring processes when making decisions. Mary Ann Stavney reported that she attended the CASB workshop in Glenwood Springs and will be attending the Delegate Assembly this weekend in Denver. Mrs. Stavney also reported on the career fair that was a huge success. Andy Arnold reported on the work of the Youth Foundation. Jason Benderly reported on a meeting with the Eagle River Youth Coalition. Keith Thompson reported that he recently visited Minturn Middle School and how the Vail Ski and Snowboard Academy and the Expeditionary Learning Outward Bond programs that are now strong components of that school. E. Public Interest Items for Discussion. 10-17-6 Technology Update. John Kuglin provided a PowerPoint presentation that provided an update on the new technology in the District and the work of the Technology Department. (Attachment 10-17-6) F. Business and Operations. 10-17-7 Minutes October 17, 2007, Meeting Page 4 of 5 Construction Update. Tim Brekel and Ray Scott provided an update of the construction projects at June Creek Elementary, Red Canyon High School, Battle Mountain High School and Eagle Valley High School. (Attachment 10-17-7) 10-17-8 3B Campaign Committee Louise Funk thanked the District staff and construction team for their work in making the stadium a reality at the new BMHS. 10-17-9 Approval of Resolution Clarifying Motion. This item was removed from the agenda and will be placed on the November 5th agenda. 10-17-10 Budget Changes. Phil Onofrio stated that the District Leadership Team met to review requests from the schools for items that were not funded within the budget. Mr. Onofrio reviewed the budget changes included in the packet. G. Board Policies and Administrative Regulations. 10-17-11* Approval of Monitoring Report for Governance Policy EL-8, Fiscal Management. This Agenda Item was approved under the Consent Agenda. 10-17-12 Approval of Monitoring Report for Governance Policy EL-16, School Year Calendar. Wade Hill stated that the Calendar Committee began its work last spring and continued their work early this fall. Mr. Hill provided a PowerPoint presentation that reviewed the committee recommendations. (Attachment 10-17-12(a)). Mr. Hill also provided another sample calendar which reflects what the Steamboat Springs calendar looks like (Attachment 10-17-12(b)). Connie Kincaid-Strahan left the meeting at 11:00 p.m. Andy Arnold moved to approve the monitoring of Governance Policy EL-16, School Year Calendar and adopt the 2008-09, 2009-10 and 2010-11 school year calendars as presented. Keith Thompson seconded the motion. All members present voted aye on a roll call vote. Mary Ann Stavney was absent for this vote. (4- 0) (Motion carried.) 10-17-13* Approval of Monitoring Report for Governance Policy EL-12, Commitment to Accomplishment and Accountability. This Agenda Item was approved under the Consent Agenda. 10-11-14* Approval of Monitoring Report for Governance Policy EL-18, Student Attendance. This Agenda Item was approved under the Consent Agenda. 10-11-15* Approval of Monitoring Report for Governance Policy B/SR-3, Accountability of Superintendent; B/SR-4, Delegation to the Superintendent; B/SR-5, Monitoring Superintendent Performance. This Agenda Item was approved under the Consent Agenda. H. Employee Relations. 10-17-16* Personnel List. This Agenda Item was approved under the Consent Agenda. H. General Administration. 10-17-17 New/Old Business. There was no New/Old Business Minutes October 17, 2007, Meeting Page 5 of 5 I. Discussion Items. 10-17-18 Feedback and Evaluation of Meeting. There was no feedback. 10-17-19 Input for Next Meeting. There was no additional input. 10-17-20 Adjournment. There being no further business, the meeting was adjourned at 11:15 p.m. ______________________________ Scott Green, ECSD Board President ______________________________ Mary Ann Stavney, Secretary/Treasurer of the Board of Education ______________________________ Tiffany Myers, Administrative Assistant Attachment 11-05-5 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: November 5, 2007. SUBJECT: Believe in a Better Colorado. GOVERNANCE POLICY: GP-1 ACTION/INFO: Info. TIME NEEDED: 15 min. PERTINENT FACTS: 1. The Board will view a video produced by CASB, CASE and CDE regarding the dwindling tax base for essential public services, such as k-12 and higher education, health care and transportation. RECOMMENDATION/ MOTION: ORIGINATOR: John Pacheco APPROVED: DATE: AGENDA REQUEST Attachment 11-05-6 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: November 5, 2007. SUBJECT: Construction Update on EVHS Remodel. GOVERNANCE POLICY: EL-9 ACTION/INFO: Info. TIME NEEDED: 30 min. PERTINENT FACTS: 1. The BOE has approved funding for the Eagle Valley High School (EVHS) remodel of $21,499,642 to fund option C. Ray Scott, ARC, and H + L will present option D+. On October 31, 2007 the contractor FCI presented an estimated maximum cost for the school of $31,250,000. 2. Cliff Zehring and Rich Houghton, the Athletic Directors from the high schools will present a request for artificial turf at both schools. RECOMMENDATION/ MOTION: ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST Attachment 11-05-7 BOARD OF EDUCATION AGENDA ITEM BOARD MEETING OF: November 5, 2007. SUBJECT: Approval of Resolution Clarifying Motion Regarding Request for Funding of the Charter Academy Commons Building in the Amount of $2.5 million. GOVERNANCE POLICY: EL-9 ACTION/INFO: Action. TIME NEEDED: 30 min. PERTINENT FACTS: 1. This resolution is the result of negotiations with Eagle County Charter Academy Board representatives. 2. The BOE must be clear of the scope of 3A bond projects as identified in the architectural drawings. 3. The BOE must establish clear priorities (Listed Below) a. Build and complete 3A bond projects b. Stadium at BMHS c. Charter School Commons Building d. Stadium at EVHS e. Artificial Turf at EVHS and BMHS 4. Mary Ann Stavney and Connie Kincaid-Strahan have proposed to add the following language to the resolution Upon which time the Eagle County Charter Academy (ECCA) classroom modulars require replacement and/or a more permanent facility is desired by ECCA, the governing Board of ECCA has stated that their intention is to add additional students to the current enrollment as determined necessary to secure the funding required for the replacement modulars and/or permanent facility. They also wish to strike the first sentence in #2 of the resolution. These changes have not been made to the resolution presented as the attached resolution was agreed upon by the Charter Academy but the Board may make these changes when the item is discussed at the meeting. RECOMMENDATION/ MOTION: Move to approve the resolution as presented (or modified). ORIGINATOR: Phil Onofrio APPROVED: DATE: AGENDA REQUEST P.O. BOX 740 EAGLE, COLORADO 81631 (970) 328-6321 FAX: (970)328-1024 RESOLUTION WHEREAS, this Board of Education adopted a motion at its meeting on September 26, 2007, authorizing the expenditure of $2,500,000 for the construction of facilities for the Eagle County Charter Academy (Academy); and, WHEREAS, this Board desires to reaffirm, clarify, and modify such motion; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE EAGLE COUNTY SCHOOL DISTRICT RE-50J THAT: 1. This Board allocates $2,500,000 to the Eagle County Charter Academy (Academy) for the construction of a Commons Room / Gymnasium estimated to cost $3,100,000 on real property owned by Eagle County School District RE-50J (District) from the District’s Capital Construction Fund provided that funds are available after final bids are accepted for the construction of June Creek Elementary, Battle Mountain High School, Eagle Valley High School remodel, Red Canyon High School and other projects specifically listed on the November 2006 ballot, (herein referred to as Bond Projects). 2. No additional projects or escalations in the scope of existing projects shall be considered until the Academy has received $2,500,000. If funds are insufficient to fund the charter school project after final bids are accepted for the Bond Projects the board shall consider allocations and appropriations from other sources and budgetary funds. 3. Title to the real property and newly constructed Academy building will remain with the District. The District shall review, oversee and approve the design and construction of the building. Construction shall not proceed until all necessary funding and appropriations are in place as required by Section 24-91-103.6, Colorado Revised Statutes. District funds are to be used for construction hard costs only, not planning or design, project management fees, materials testing, attorney’s fees, project advertising, required insurance, permit fees, additional sanitary and or storm sewer requirements and permits, storm drainage analysis, or required advertising for bid. 4. A construction schedule and total budget for the Academy building project shall be submitted to the District’s Chief Financial Officer for review, comment and approval. A third party consultant may be hired by the District to review the schedule and budget for accuracy. Such costs shall be paid by the Academy and not from District funds. A construction contingency of not less than 10% of the total project cost shall be included in the total estimate. 5. The Academy building will comply with all applicable building, safety and design codes. 6. The designated construction funds for the Academy project will remain in District accounts and under District control, to be accessed through draw requests submitted by the Academy and contractor for payment after approval by the District pursuant to the terms and conditions of this Resolution. INTRODUCED, READ, APPROVED AND ADOPTED THIS 5th day of November, 2007. _______________________________________ Scott Green, President Board of Education, Eagle County School District RE 50J _______________________________________ Mary Ann Stavney, Secretary of the Board of Education Eagle County School District RE 50J


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