‘Odd’ year still busy for county clerk | VailDaily.com
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‘Odd’ year still busy for county clerk

Teak Simonton

Summer 2005. A non-partisan “odd” election year. Not a lot going on in the political arena. So what does the Eagle County Clerk and Recorder’s Office do during a year like this to stay busy? Well, quite a bit, actually.”Odd” years like this one are typically less hectic than “even” years due to the nature of the November elections, but there is still an election to administer and it is never a small task. Election staff will be busy between now and then handling all the details required to coordinate the election, including ballot layout and design, determining ballot styles for each voting district, working closely with each participant to ensure accuracy and ordering and mailing at least 20,000 ballots! These tasks and many more will keep our election team hopping until late November. For those of you who are interested this fall’s mail ballot will ask you to consider two state level referenda related to the Tabor law. In addition the question of the home rule charter for Eagle County will require local voters to carefully weigh the pros and cons of electing a commission to make recommendations for a new county charter. Also on the ballot you can expect candidates for school district directors and possible questions related to other voting districts. The recording department continues to be busy with the conversion of historical documents to digital images, a project that was started last year. Eagle County has recorded documents, such as deeds, deeds of trust, marriage licenses and documents related to real estate that date back to 1882. Approximately 100,000 are originals, stored in cloth-bound books, one of which is the first marriage license ever issued in Eagle County to Mr. Chas E. Depew and Miss Sarah Curley on Aug. 11, 1883! I checked county records, and it appears that the Curleys and Depews have left the county, as no one with either last name is a current resident.Recording is also preparing for the installation this fall of a new software system. The new system will allow us to accept documents electronically for recording, which will improve our service and efficiency. Soon, you will be able to view all recorded documents on our public computer terminals. Once we create the index references, you will also be able to view these documents on-line.Work never slows for motor vehicle and marriage license personnel, who continue daily to process hundreds of transactions including vehicle registration renewals, title transfers, documents related to new vehicle purchases and marriage licenses. A new state-issued motor vehicle software program is scheduled to be installed in late September. Our satellite locations in El Jebel and Avon focus primarily on motor vehicle transactions, but are also a good place to get questions answered about voter registration and marriage licenses. Both locations offer public computer terminals for recorded document research, and both accept voter registrations and address changes. We recently began to sell dog license tags at both satellite locations.Our mission of providing thorough, accurate and efficient service to Eagle County residents drives everything we do, and I continue to be grateful to the dedicated team of individuals that make up our department and to the Board of County Commissioners for their support as we make improvements to our services and systems. Please contact me with your questions or concerns at teak.simonton@eaglecounty.us or 328-8728. Teak Simonton is the Eagle County clerk and recorder.Vail, Colorado


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